1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 71773 1. Submission of 2019 effective and rollback tax rates for Hidalgo County Drainage District No.1 2. Discussion of 2019 planning calendar. 3. Discussion of 2019 tax rates. 4. Record vote on proposed 2019 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates. B. 71782 Discussion and action for adoption of a Resolution of the Hidalgo County Drainage District No. 1, Single-Jurisdiction Hazard Mitigation Plan. C. 71851 Discussion and possible action to permit Agua Special Utility District use of HCDD No. 1 equipment (12 inch pump, suction hose and discharge hose) for approximately 5 days. 6. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 7. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 8. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 9. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-71864 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI-71865 Presentation of Fund Information Report 3. 2019 Intradepartmental transfers: A. AI-71862 2019 - Pet 1 Parks (1100) B. AI-71844 2019 - Pet 1 Sanitation (1100) C. AI-71831 2019-Pct2RdMaint(1200) D. AI-71846 2019-Pet 4 Road Maint (1200) E. AI-71848 2019-206TH DC (1100) F. AI-71853 2019-Auditor's Office (1100) G. AI-71835 2019-370TH DC (1100) H. AI-71836 2019 - Sheriffs CCP59 - (1227) I. AI-71829 2019 - Constable Precinct 4 (1100) J. AI-71824 2019 - WIC Adm (1292) K. AI-71807 2019-Sheriffs Office (1100) L. AI-71811 2019-Tax Office (1100) M. AI-71805 2019 - Co. Comm. (1100) N. AI-71804 2019 - Executive Office (1100) O. AI-71753 2019 - Fire Marshal (1100) P. AI-71754 2019-Jail (1100) Q. AI-71756 2019-Safety Division (1100) R. AI-71758 2019 - Health & Human Services Dept./TX Healthy (1293) S. AI-71761 2019 - Nuisance Abatement Division (1100) T. AI-71780 2019 - Adult Probation - AIP (1289) U. AI-71787 2019 - Sheriffs Federal Sharing - US Justice (Fund 1229) V. AI-71798 2019 - County Treasurer (1100) W. AI-71799 2019 - County Court-At-Law No. 1 (1100) X. AI-71800 2019-Bail Bond Board (1100) Y. AI-71749 2019-County Judge (1100) 4. 2019 Interdepartmental transfers: A. AI-71857 District Attorney's Office (1100): Approval of 2019 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $2,119.09. B. AI-71859 Facilities Mgmt-Security Div. (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency (prog. 002) to Facilities Mgmt-Security Div. (prog. 053) in the amount of $19,865.79 to fund operating expenses. C. AI-71785 Pctl: Approval of 2019 interdepartmental transfer from fund (1200) program (004) to (005) in the amount of $8,800.00, needed to repair units/equipment. 5. Planning Department: A. AI-71781 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Tax Refunds: AI-71826 ACCOUNT NUMBER PAYER AMOUNT A6095.00.000.0017.00 LERETA FOR SELECT PORTFOLIO SERVICING $5,617.72 E5562.00.000.009A.00 AGUA SANTA LLC $4,483.54 H0423.00.000.0033.00 MR.COOPER C/O LERETA, LLC $3,500.00 H0423.00.000.0034.00 MR.COOPER C/O LERETA, LLC $3,500.00 S1810.01.000.0015.00 CORELOGIC $5,809.56 W0100.00.033.0008.14 MR.COOPER C/O LERETA, LLC $2,850.49 B. AI-71784 ACCOUNT NUMBER PAYER AMOUNT D6435.01.001.0018.00 WELLS FARGO $3,017.46 7. Membership Dues/Certifications: A. AI-71806 Sheriffs Department: Requesting approval of requisition #399683 for 2019 Swat Team Membership dues to the National Tactical Officers Association in the amount of $150.00 with authority for County Treasurer to issue a payment after review and auditing procedures are completed by County Auditor. B. AI-71795 Fire Marshal: Requesting approval to pay the following application fees, payable to Texas Commission on Fire Protection, in the total amount of $340.00, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition #399624. 1.) Plan Examiner 1 Certification Application for Eric L. Sanchez 2.) Fire and Life Safety Educator 1 Certification Application for Eric L. Sanchez 3.) Intermediate Fire Inspector Certification Application for Homero Garza 4.) Plan Examiner 1 Certification Application for Homero Garza C. AI-71779 County Auditor: Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Leticia Chavez, Director of Audit Division for the Hidalgo County Auditor's Office, in the total amount of $195.00 (Requisition #399544) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. 8. Budget & Management: C. AI-71788 Approval to transfer funds to the District Clerk's and County Clerk's custodial accounts related to Rochester Armored Car Co incident in the amount of $81,466.41. 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY ENTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-71776 BCAP/PCT.l Requesting acceptance and approval of INV# 19083 in the amount of $4,142.16 as submitted by Javier Hinojosa Engineering for professional engineering services under contract C-CAP-18-051-02-27 for Precinct 1 - Barboza Lopez #2 Subdivision. Requesting approval of the following invoices (for processing and payment) as submitted by Javier Hinojosa Engineering for professional engineering services under contract C- 19-243-07-16 Invoice No. Date Project Amount PONo. 19081 8-13-19 Tom Gill Rd.& Mile 51/2 Turning Lanes $ 5,980.00 802548 19082 8-13-19 Inspiration Rd. Paving Improvements $42,276.00 802547 C. AI-71786 Requesting approval of payment for the following invoice listed below submitted by the project engineer, B2Z Engineering, LLC for engineering services provided for the Hidalgo County Sheriffs Office Structural Assessment at Jail Kitchen project: Invoice Date Invoice # Amount PO# 08/01/19 40071 $5,419.99 802409 D. AI-71772 Requesting clarification on AI-71275 (CC approved 07/16/19) for "On-Call" Professional Engineering Services Contract with B2Z Engineering, LLC to insert Exhibit "D" Fee Schedule in the contract.
Budget & Management: A. AI-71841 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 1-15, 2019 in the amount of $46,304.51 and requesting approval of wire transfer. B. AI-71794 1. Approval of reimbursement in the amount of $1,376,243.65 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/01/19 to 08/14/19. 08/01-07/19 |$ 716,473.72 08/08-14/19 |$ 659,769.93 TOTAL |$1,376,243.65 2. Approval of wire transfer to cover claims paid.
Tax Office - Paul Villarreal: A. AI-71763 1. Submission of 2019 effective and rollback tax rates. 2. Discussion of 2019 planning calendar. 3. Discussion of 2019 tax rates. 4. Record vote on proposed 2019 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates. B. AI-71860 Discussion, Consideration and Approval of a Resolution authorizing Hidalgo County’s participation in an Inter-local Agreement between Hidalgo County and the Texas Department of Motor Vehicles (TxDMV) for the provision of equipment and consumables related to the Automated Registration and Title System (RTS) maintained by the TxDMV C. AI-71861 Discussion, Consideration and Approval to renew Inter-local Agreement between Hidalgo County and the Texas Department of Motor Vehicles (TxDMV) for the provision of equipment and consumables related to the Automated Registration and title System (RTS) maintained by the TxDMV.
District Attorney's Office: A. AI-71769 DA-Victim Coordinator and Liaison Grant (VCLG) (1281) / Criminal DA (1100): 1. Approval and authorization for County Judge to electronically sign, through DocuSign, the Grant Contract for the Victim Coordinator and Liaison Grant (VCLG) Fiscal Year 2020 contract. 2. Approval to accept the VCLG in the amount of $42,0000.00 effective 09/01/2019 through 08/31/2020. 3. Approval of certification of revenues by the County Auditor for the FY 2020 VCLG and appropriation of funds. 4. Approval to reclassify fringe benefits expenditures to the Criminal DA - General Fund Account.
Sheriff's Office: A. AI-71823 Edward Byrne Memorial Justice Assistance Grant (JAG) 1282: 1. Authorization and approval to apply for the FY2019 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice. 2. Public Hearing on the FY2019 Edward Byrne Memorial - Justice Assistance Grant Application/Strategies/Narrative. 3. Discussion, consideration, review, and approval of the program Application/Strategies/Narrative for the grant. 4. Authorization for County Judge to sign the required documentation. 5. Authorization for the County Executive Officer to sign required Certifications and Assurances form(s) required for the FY19 JAG Program applications. B. AI-71759 Authorization and Approval of MOU regarding TCIS stolen license plate and TCIC stolen vehicle information between the Texas Department of Public Safety and the Hidalgo County Sheriff's Office and authorization for Hidalgo County Sheriff, as user agency official, to sign the MOU.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-71802 Approval of Certification of Employee Performance form as a component of Section 8.04 of the Classification and Compensation Plan. C. AI-71803 Approval of Letter of Affiliation Agreement with The University of Texas Health Science Center at Houston to correspond with AI-71356 which was approved by Commissioners' Court on 07/30/2019.
Urban County: A. AI-71808 1. Approval to “rescind” action taken by Commissioners Court on 8-6-2019-Special Meeting AI-71576 approval of the Cooperative Agreement - City of Donna. 2. Acceptance and approval of “revised” Cooperation Agreement between the Hidalgo County Urban County Program and the City of Donna to be included in the current three (3) year Cooperation Agreement (Years 2018, 2019 and 2020).
Budget & Management: A. AI-71832 Tax Assessor-Collector Motor Vehicle Division: Consideration and approval of Imposition of Optional Fees for Calendar Year 2020 (option A-retain the same fees as 2019) in accordance with Transportation Code §502.401, §502.402, and §502.403 B. Budget Appropriations: 1. AI-71747 Pct. 4 Rd. Maint (1200): Requesting approval of the Certification of Revenues by County Auditor for R&B Pct. 4 1/3 Paving in the amount of $24,770.43 and appropriation of same
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-71863 a. Presentation of scoring grid [attached herein] for the purposes of ranking by Commissioner's Court, the responses received in connection with the Request for Qualifications for Hidalgo County - "RFQ 2019-109-06-12-YZV - Arbitrage Calculation Services"; b. Requesting authority for Purchasing Department to proceed to negotiate a contract commencing with the number one ranked firm of _____________________ for the provision of "Arbitrage Calculation Services" for Hidalgo County. 2. AI-71854 A. Presentation of the County's current approved "Pool" of Engineers for the nomination of at least 3 firms in connection with the drafting of plans for an Request for Bid packet for the project titled: Demolition of HC Juvenile Youth Village Facility located in Weslaco, Tx; 1. __________________________________; 2. __________________________________; 3. __________________________________; B. Selection/Designation of the Evaluation Committee to score and grade the firms nominated for the project RFB: Demolition of the HC Juvenile Youth Village Facility located in Weslaco, Tx. 3. AI-71838 Presentation of qualified responsible vendor submitting the lowest and best bid for the purpose of award and approval of the contract (subject to legal final review) for Request for Bid titled: Hidalgo County- "Type D Hot Mix Asphalt-Limestone Only" through project No.: 2019-086 with a commencement date of 08/20/19. 4. AI-71813 Hidalgo County Commissioners Court decision on the direction with securing a new Electric Energy Provider Contract options: A. Continue and appoint an evaluation committee to score/grade the RFP responses received/accepted for Electric Energy Consultant [at special acceptance date of 08-19- 19] at the Purchasing Dept. as yet unopened and the following time-line: 1. Send Evaluation Committee all responses with deadline for return of Friday, 08-26- 19; 2. Presentation of scoring grid for ranking on CC meeting of 08-27-19 w/authority to negotiate a contract; 3. Present negotiated contract to CC for action/execution of same at meeting of 09-10- 19; B. Cancel the Consultant Electric Energy Consultant and return all unopened RFP response; C. Elect to proceed to select an Aggregation Pool or Coop [or all] to secure an Electric Energy Contract for HC to commence on 12-01-19; D. Approve to issue Letter of Authorization(s) to and request indicative pricing from each of the following with deadline for submission as form attached requires: 1. Conference of Urban Counties [CUC]-P3/Aggregation Pool; 2. Texas Coalition for Affordable Power [TCAP]/Aggregation Pool; 3. Texas Public Energy Alliance/Coop; E. Place on the HCCC Agenda meeting of _____________ for selection and approval of Resolution and other required documentation with execution of same. B. Sheriff's Office: 1. AI-71827 Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $10,886.64) as submitted by Precinct 4 on-call (C-18-228-10-09) project engineer, L & G Consulting Engineers, Inc. to provide Geotechnical Engineering Services for the HCSO's Bus Barn Project C. Health & Human Services: 1. AI-71852 A. Presentation of scoring grid for the purpose of ranking by CC of graded vendor submissions for Online Pharmacy Billing Services; Submitting Vendor Evaluator #1 Evaluator #2 Score H-E-B Rxtra Advantage 95 90 92.5 IPM 89 75 82 B. Authority for the Purchasing Department to negotiate an agreement commencing with the number one ranked firm of _______________________ for Online Pharmacy Billing Services.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. Private consultation and advice of counsel concerning pending or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. D. AI-71849 Cause No. C-5342-17-C; City of Donna v. County of Hidalgo, et al
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-71850 Cause No. C-5342-17-C; City of Donna v. County of Hidalgo, et al
15. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 19. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 71773 1. Submission of 2019 effective and rollback tax rates for Hidalgo County Drainage District No.1 2. Discussion of 2019 planning calendar. 3. Discussion of 2019 tax rates. 4. Record vote on proposed 2019 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates. B. 71782 Discussion and action for adoption of a Resolution of the Hidalgo County Drainage District No. 1, Single-Jurisdiction Hazard Mitigation Plan. C. 71851 Discussion and possible action to permit Agua Special Utility District use of HCDD No. 1 equipment (12 inch pump, suction hose and discharge hose) for approximately 5 days. 6. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 7. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 8. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 9. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 10. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. AI-71864 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. AI-71865 Presentation of Fund Information Report 3. 2019 Intradepartmental transfers: A. AI-71862 2019 - Pet 1 Parks (1100) B. AI-71844 2019 - Pet 1 Sanitation (1100) C. AI-71831 2019-Pct2RdMaint(1200) D. AI-71846 2019-Pet 4 Road Maint (1200) E. AI-71848 2019-206TH DC (1100) F. AI-71853 2019-Auditor's Office (1100) G. AI-71835 2019-370TH DC (1100) H. AI-71836 2019 - Sheriffs CCP59 - (1227) I. AI-71829 2019 - Constable Precinct 4 (1100) J. AI-71824 2019 - WIC Adm (1292) K. AI-71807 2019-Sheriffs Office (1100) L. AI-71811 2019-Tax Office (1100) M. AI-71805 2019 - Co. Comm. (1100) N. AI-71804 2019 - Executive Office (1100) O. AI-71753 2019 - Fire Marshal (1100) P. AI-71754 2019-Jail (1100) Q. AI-71756 2019-Safety Division (1100) R. AI-71758 2019 - Health & Human Services Dept./TX Healthy (1293) S. AI-71761 2019 - Nuisance Abatement Division (1100) T. AI-71780 2019 - Adult Probation - AIP (1289) U. AI-71787 2019 - Sheriffs Federal Sharing - US Justice (Fund 1229) V. AI-71798 2019 - County Treasurer (1100) W. AI-71799 2019 - County Court-At-Law No. 1 (1100) X. AI-71800 2019-Bail Bond Board (1100) Y. AI-71749 2019-County Judge (1100) 4. 2019 Interdepartmental transfers: A. AI-71857 District Attorney's Office (1100): Approval of 2019 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $2,119.09. B. AI-71859 Facilities Mgmt-Security Div. (1100): Approval of 2019 interdepartmental transfer from Co. Wide Adm.-Contingency (prog. 002) to Facilities Mgmt-Security Div. (prog. 053) in the amount of $19,865.79 to fund operating expenses. C. AI-71785 Pctl: Approval of 2019 interdepartmental transfer from fund (1200) program (004) to (005) in the amount of $8,800.00, needed to repair units/equipment. 5. Planning Department: A. AI-71781 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Tax Refunds: AI-71826 ACCOUNT NUMBER PAYER AMOUNT A6095.00.000.0017.00 LERETA FOR SELECT PORTFOLIO SERVICING $5,617.72 E5562.00.000.009A.00 AGUA SANTA LLC $4,483.54 H0423.00.000.0033.00 MR.COOPER C/O LERETA, LLC $3,500.00 H0423.00.000.0034.00 MR.COOPER C/O LERETA, LLC $3,500.00 S1810.01.000.0015.00 CORELOGIC $5,809.56 W0100.00.033.0008.14 MR.COOPER C/O LERETA, LLC $2,850.49 B. AI-71784 ACCOUNT NUMBER PAYER AMOUNT D6435.01.001.0018.00 WELLS FARGO $3,017.46 7. Membership Dues/Certifications: A. AI-71806 Sheriffs Department: Requesting approval of requisition #399683 for 2019 Swat Team Membership dues to the National Tactical Officers Association in the amount of $150.00 with authority for County Treasurer to issue a payment after review and auditing procedures are completed by County Auditor. B. AI-71795 Fire Marshal: Requesting approval to pay the following application fees, payable to Texas Commission on Fire Protection, in the total amount of $340.00, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition #399624. 1.) Plan Examiner 1 Certification Application for Eric L. Sanchez 2.) Fire and Life Safety Educator 1 Certification Application for Eric L. Sanchez 3.) Intermediate Fire Inspector Certification Application for Homero Garza 4.) Plan Examiner 1 Certification Application for Homero Garza C. AI-71779 County Auditor: Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Leticia Chavez, Director of Audit Division for the Hidalgo County Auditor's Office, in the total amount of $195.00 (Requisition #399544) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor. 8. Budget & Management: C. AI-71788 Approval to transfer funds to the District Clerk's and County Clerk's custodial accounts related to Rochester Armored Car Co incident in the amount of $81,466.41. 9. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY ENTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. AI-71776 BCAP/PCT.l Requesting acceptance and approval of INV# 19083 in the amount of $4,142.16 as submitted by Javier Hinojosa Engineering for professional engineering services under contract C-CAP-18-051-02-27 for Precinct 1 - Barboza Lopez #2 Subdivision. Requesting approval of the following invoices (for processing and payment) as submitted by Javier Hinojosa Engineering for professional engineering services under contract C- 19-243-07-16 Invoice No. Date Project Amount PONo. 19081 8-13-19 Tom Gill Rd.& Mile 51/2 Turning Lanes $ 5,980.00 802548 19082 8-13-19 Inspiration Rd. Paving Improvements $42,276.00 802547 C. AI-71786 Requesting approval of payment for the following invoice listed below submitted by the project engineer, B2Z Engineering, LLC for engineering services provided for the Hidalgo County Sheriffs Office Structural Assessment at Jail Kitchen project: Invoice Date Invoice # Amount PO# 08/01/19 40071 $5,419.99 802409 D. AI-71772 Requesting clarification on AI-71275 (CC approved 07/16/19) for "On-Call" Professional Engineering Services Contract with B2Z Engineering, LLC to insert Exhibit "D" Fee Schedule in the contract.
Budget & Management: A. AI-71841 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 1-15, 2019 in the amount of $46,304.51 and requesting approval of wire transfer. B. AI-71794 1. Approval of reimbursement in the amount of $1,376,243.65 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/01/19 to 08/14/19. 08/01-07/19 |$ 716,473.72 08/08-14/19 |$ 659,769.93 TOTAL |$1,376,243.65 2. Approval of wire transfer to cover claims paid.
Tax Office - Paul Villarreal: A. AI-71763 1. Submission of 2019 effective and rollback tax rates. 2. Discussion of 2019 planning calendar. 3. Discussion of 2019 tax rates. 4. Record vote on proposed 2019 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates. B. AI-71860 Discussion, Consideration and Approval of a Resolution authorizing Hidalgo County’s participation in an Inter-local Agreement between Hidalgo County and the Texas Department of Motor Vehicles (TxDMV) for the provision of equipment and consumables related to the Automated Registration and Title System (RTS) maintained by the TxDMV C. AI-71861 Discussion, Consideration and Approval to renew Inter-local Agreement between Hidalgo County and the Texas Department of Motor Vehicles (TxDMV) for the provision of equipment and consumables related to the Automated Registration and title System (RTS) maintained by the TxDMV.
District Attorney's Office: A. AI-71769 DA-Victim Coordinator and Liaison Grant (VCLG) (1281) / Criminal DA (1100): 1. Approval and authorization for County Judge to electronically sign, through DocuSign, the Grant Contract for the Victim Coordinator and Liaison Grant (VCLG) Fiscal Year 2020 contract. 2. Approval to accept the VCLG in the amount of $42,0000.00 effective 09/01/2019 through 08/31/2020. 3. Approval of certification of revenues by the County Auditor for the FY 2020 VCLG and appropriation of funds. 4. Approval to reclassify fringe benefits expenditures to the Criminal DA - General Fund Account.
Sheriff's Office: A. AI-71823 Edward Byrne Memorial Justice Assistance Grant (JAG) 1282: 1. Authorization and approval to apply for the FY2019 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice. 2. Public Hearing on the FY2019 Edward Byrne Memorial - Justice Assistance Grant Application/Strategies/Narrative. 3. Discussion, consideration, review, and approval of the program Application/Strategies/Narrative for the grant. 4. Authorization for County Judge to sign the required documentation. 5. Authorization for the County Executive Officer to sign required Certifications and Assurances form(s) required for the FY19 JAG Program applications. B. AI-71759 Authorization and Approval of MOU regarding TCIS stolen license plate and TCIC stolen vehicle information between the Texas Department of Public Safety and the Hidalgo County Sheriff's Office and authorization for Hidalgo County Sheriff, as user agency official, to sign the MOU.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-71802 Approval of Certification of Employee Performance form as a component of Section 8.04 of the Classification and Compensation Plan. C. AI-71803 Approval of Letter of Affiliation Agreement with The University of Texas Health Science Center at Houston to correspond with AI-71356 which was approved by Commissioners' Court on 07/30/2019.
Urban County: A. AI-71808 1. Approval to “rescind” action taken by Commissioners Court on 8-6-2019-Special Meeting AI-71576 approval of the Cooperative Agreement - City of Donna. 2. Acceptance and approval of “revised” Cooperation Agreement between the Hidalgo County Urban County Program and the City of Donna to be included in the current three (3) year Cooperation Agreement (Years 2018, 2019 and 2020).
Budget & Management: A. AI-71832 Tax Assessor-Collector Motor Vehicle Division: Consideration and approval of Imposition of Optional Fees for Calendar Year 2020 (option A-retain the same fees as 2019) in accordance with Transportation Code §502.401, §502.402, and §502.403 B. Budget Appropriations: 1. AI-71747 Pct. 4 Rd. Maint (1200): Requesting approval of the Certification of Revenues by County Auditor for R&B Pct. 4 1/3 Paving in the amount of $24,770.43 and appropriation of same
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-71863 a. Presentation of scoring grid [attached herein] for the purposes of ranking by Commissioner's Court, the responses received in connection with the Request for Qualifications for Hidalgo County - "RFQ 2019-109-06-12-YZV - Arbitrage Calculation Services"; b. Requesting authority for Purchasing Department to proceed to negotiate a contract commencing with the number one ranked firm of _____________________ for the provision of "Arbitrage Calculation Services" for Hidalgo County. 2. AI-71854 A. Presentation of the County's current approved "Pool" of Engineers for the nomination of at least 3 firms in connection with the drafting of plans for an Request for Bid packet for the project titled: Demolition of HC Juvenile Youth Village Facility located in Weslaco, Tx; 1. __________________________________; 2. __________________________________; 3. __________________________________; B. Selection/Designation of the Evaluation Committee to score and grade the firms nominated for the project RFB: Demolition of the HC Juvenile Youth Village Facility located in Weslaco, Tx. 3. AI-71838 Presentation of qualified responsible vendor submitting the lowest and best bid for the purpose of award and approval of the contract (subject to legal final review) for Request for Bid titled: Hidalgo County- "Type D Hot Mix Asphalt-Limestone Only" through project No.: 2019-086 with a commencement date of 08/20/19. 4. AI-71813 Hidalgo County Commissioners Court decision on the direction with securing a new Electric Energy Provider Contract options: A. Continue and appoint an evaluation committee to score/grade the RFP responses received/accepted for Electric Energy Consultant [at special acceptance date of 08-19- 19] at the Purchasing Dept. as yet unopened and the following time-line: 1. Send Evaluation Committee all responses with deadline for return of Friday, 08-26- 19; 2. Presentation of scoring grid for ranking on CC meeting of 08-27-19 w/authority to negotiate a contract; 3. Present negotiated contract to CC for action/execution of same at meeting of 09-10- 19; B. Cancel the Consultant Electric Energy Consultant and return all unopened RFP response; C. Elect to proceed to select an Aggregation Pool or Coop [or all] to secure an Electric Energy Contract for HC to commence on 12-01-19; D. Approve to issue Letter of Authorization(s) to and request indicative pricing from each of the following with deadline for submission as form attached requires: 1. Conference of Urban Counties [CUC]-P3/Aggregation Pool; 2. Texas Coalition for Affordable Power [TCAP]/Aggregation Pool; 3. Texas Public Energy Alliance/Coop; E. Place on the HCCC Agenda meeting of _____________ for selection and approval of Resolution and other required documentation with execution of same. B. Sheriff's Office: 1. AI-71827 Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $10,886.64) as submitted by Precinct 4 on-call (C-18-228-10-09) project engineer, L & G Consulting Engineers, Inc. to provide Geotechnical Engineering Services for the HCSO's Bus Barn Project C. Health & Human Services: 1. AI-71852 A. Presentation of scoring grid for the purpose of ranking by CC of graded vendor submissions for Online Pharmacy Billing Services; Submitting Vendor Evaluator #1 Evaluator #2 Score H-E-B Rxtra Advantage 95 90 92.5 IPM 89 75 82 B. Authority for the Purchasing Department to negotiate an agreement commencing with the number one ranked firm of _______________________ for Online Pharmacy Billing Services.
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. Private consultation and advice of counsel concerning pending or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. D. AI-71849 Cause No. C-5342-17-C; City of Donna v. County of Hidalgo, et al
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. AI-71850 Cause No. C-5342-17-C; City of Donna v. County of Hidalgo, et al
15. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 19. Adjourn