1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 72151 Presentation of Hidalgo County DD#1 Annual Tax Collections Report 2018-2019 B. 72173 Presentation by Burton McCumber & Longoria, LLP of the Hidalgo County Drainage District's No. 2018 Comprehensive Annual Financial Report and audit. C. 72162 1. Approval of the Hidalgo County Drainage District No. 1 Classification and Compensation Plan (CCP) 2. Approval of the Hidalgo County Drainage District No. 1 Classification and Compensation Plan (CCP) policies and procedures pending approval of Civil Service Commission. 3. Approval to use Hidalgo County's CCP Salary Table that has 11 steps and 21 grades, 3.5% difference in salary by step, every step is 3.5% increase and 8% difference between grades. 4. Approval of the CCP Plan Classified Positions List including assigned pay grades and related job descriptions. 5. Approval of the CCP revised Salary Schedule effective 01/01/2020 6. Approval to submit plan revisions to the Civil Service Commission. Subject to legal review and approval D. 72175 Presentation and Discussion of Hidalgo County Drainage District No. 1 Budget for 2020 calendar year. E. 72155 Discussion as it relates to September 5, 2019 meeting with US Army Corp of Engineers (Raymondville Drain). F. 72159 Requesting approval of Inter Local Agreement with the City of Edinburg as it relates to the Lull Drain Ditch project immediately North of Monte Cristo Adjacent to the Lull Subdivision. G. 72088 Requesting approval to accept bids, and to execute a Requirements Agreement with the sole responsible bidder meeting all specified requirements, for RFB No.HCDD1-19-062-08-21 "Concrete Mix and Related Items", subject to legal review and compliance to HB1295. 6. 2018 Bond Referendum Projects: A. 72166 Requesting acceptance and approval of Work Authorization No. 2 in the amount of $13,516.92 as submitted by B2Z Engineering, LLC, in relation to professional CMT Services for: "Hidalgo Drain (Military Road Crossing) -2018 Bond Referendum Project #13" through awarded Contract No. C-HCDD1-19-033-05-07 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review) 7. 2012 Bond Referendum - 2013 Bond Series: A. 72192 Requesting acceptance and approval of Work Authorization No. 3 in the amount of $5,857.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for: "Willacy County Relief Channel Overflow Structure Improvements" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295) 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 72209 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 72208 Presentation of Fund Information Report 3. 2019 Intradepartmental transfers: A. 72207 2019 - Civil Service (1100) B. 72202 2019 - DA CIVIL LITIGATION (1100) C. 72203 2019 - CRIM DA (1100) D. 72198 2019 - 92nd DC (1100) F. 72186 2019 - DA CCP59 (1223) G. 72167 2019 - Pct 2 Rd Maint (1200) H. 72148 2019 - Nuisance Abatement Division (1100) I. 72168 2019 - Texas A&M Agrilife Extension Service (1100) J. 72145 2019 - Purchasing Department (1100) K. 72153 2019 - IT Department (1242 Just Crt Tech) L. 72132 2019 - IT Department (1100) M. 72146 2019 - IT Department (1100 I.T. ) N. 72126 2019 - Pct 1 R&B (1200) O. 72147 2019 - Pct 1 Parks (1100) P. 72139 2019 - Pct 1 Adm. (1200) Q. 72170 2019 - Pct. 3 Sanitation (1100) R. 72142 2019 - Constable Precinct 4 2018 OPSG (1284) S. 72116 2019 - Pct.4 CO2019A (1355) T. 72135 2019 - Health & Human Services Dept. / IMM (1293) U. 72118 2019 - Health & Human Services Dept. / T.B. State (1293) V. 72100 2019 - Constable Precinct 4 (1231) W. 72017 FY 2018 - Sheriff's Office OPSG (1284) X. 72098 2019 - Fire Marshal (1100) Y. 72091 2019 - Public Defender's (1100) Z. 72092 2019 - Executive Office (1100) AA. 72087 2019 - BCAP PCT. 1 (1312) BB. 72081 2019 - 449th District Court (1100) 4. 2019 Interdepartmental transfers: A. 72090 Pct 1: Approval of 2019 interdepartmental transfer from fund (1200) program (004) to (005) in the amount of $8,694.21, needed to purchase parts for repairs and maintenance of equipment/trucks. B. 72180 Pct 2 Parks (1100): Approval of 2019 interdepartmental transfer from Pct 2 Sanitation (prog. 001) to Pct 2 Parks (prog. 008) in the amount of 673.76 to fund operating expenditures. 5. Planning Department: B. 72107 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Judge's Office: A. 72182 Approval of a Proclamation Declaring October 2019 as Manufacturing Month in Hidalgo County. B. 72183 Approval of a Proclamation Declaring September 2019 as Valley Voter Awareness Month. 7. Executive Office: A. 72190 1. Approval to accept partial insurance settlement check related to storm damages to County property (Precinct 1) during the June rain event from: a. Lexington Insurance in the amount of $79,031.64 b. Westchester Insurance in the amount of $52,687.76 8. Membership Dues/Certifications: A. 72169 92nd DC: Requesting approval to pay membership dues in the amount of $75.00 to the Texas Association for Court Administration for Pete Lobato, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. (Req. #401046) B. 72137 Fire Marshal: Requesting approval to pay for an Active Membership for the International Association of Arson Investigators for Oscar Lopez, Deputy Fire Marshal, for 10/1/19-10/1/20, in the total amount of $100.00 for the year, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 400963. C. 72082 Fire Marshal: Requesting approval to pay required certification renewal fees in the total amount of $600.00 payable to Texas Commission on Fire Protection for Hidalgo County Fire Marshal's Office employees and Auxiliary Deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 400764 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 72136 PCT. #1 (1315): Requesting approval to pay invoice #11327766 in the amount of $46,417.60 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. B. 72197 Requesting authority to exercise the sixty (60) day extension for contract No. E-18-229-09-25 for “Security Guard Services” while procurement process is completed and processed, at the same rates, terms and conditions. Extension effective October 19, 2019 through December 18, 2019. C. 72196 Pct. 1 (1351): Requesting approval to pay invoice #00028031 in the amount of $19,950.12 for professional engineering services rendered in connection with the Precinct 1 Administration building-Emergency Generator-WA# 2, as submitted by Halff Associates, Inc. D. 72188 Approval of Application for Payment No. 01 in the amount of $69,786.45 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #1", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC. E. 72185 Approval of Application for Payment No. 6 in the amount of $256,040.29 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E. F. 72165 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Regional Linear Park Project (WA#6) 08/31/19 11327743 $ 1,195.05 745253 Regional Linear Park Project (WA#8) 08/31/19 11327744 $ 7,519.90 759102 Cesar Chavez Road Project (WA#1) 08/31/19 11327757 $ 5,543.59 732294 Cesar Chavez Road Project (WA#2) 08/31/19 11327758 $ 67,719.03 796794 Cesar Chavez Road Project (WA#3) 08/31/19 11327759 $ 27,055.46 795673 SH 107/BUS 281 Roadway & Drainage Improvement Project 08/31/19 11327760 $ 19,785.90 750481 Regional Linear Park Project (WA#10) 08/31/19 11327779 $ 6,135.10 779803 G. 72143 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Las Milpas Park Youth Facility Project 09/03/19 20167 $ 1,825.57 767363 Las Milpas Road Project 09/03/19 20168 $24,595.74 777422 Off-System Bridge Traffic Devices Project 09/03/19 20169 $ 1,082.39 782931 N. San Juan Park Swimming Pool Project 09/03/19 20170 $ 7,324.75 782815 Regional Linear Park Project-Phase II 09/03/19 20171 $45,791.36 790326 Valle Alto Park Youth Facility Project 09/03/19 20173 $ 3,009.98 792886 Dicker Road Project 09/03/19 20174 $14,102.43 803856 H. 72130 Approval of payment of Invoice #076-01 in the amount of $12,687.00 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-17-276-11-07 (WA#1), for the Pct 2 Moore Road Project. I. 71988 Requesting authority to enter into one (1) year Fax Service Agreements with Copy Graphics, Inc. for two (2) Canon LC 2050P, and one (1) Canon LC-650i fax machines at $195.00 (per machine/year). J. 72134 PCT. #1 (1353): Requesting approval to pay invoice # 11327750 in the amount of $48,380.14 for FM 88 Project (5th St.-FM 1925) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. K. 72138 PCT. #1 (1315): Requesting approval to pay the following invoices for engineering services rendered in connection with Mile 6 (M9-M11) Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amt. WA#1 764347 08/31/19 11327776 $11,784.00 WA#2 779197 08/31/19 11327777 $4,030.40 L. 72140 PCT. #1: Requesting approval to pay invoice #11327768 in the amount of $103,799.82 for Mile 10 Project (M6-FM1015) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. M. 72131 PCT. #1: Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amount WA#1 785461 08/31/19 11327767 $53,552.37 WA#2 793535 08/31/19 11327769 $15,328.01 N. 72109 Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers, Inc. & B2Z Engineering. Invoice No. Invoice Date Project Invoice Amount P.O. Number 40072 09/3/2019 Memorial Park $4,190.30 767241 11327762 08/31/2019 FM 1925 WA#1 $5,232.01 739761 11327761 08/31/2019 FM1925 (10th to McColl) $2,046.83 725312 11327748 08/31/2019 10th St Extension Project $18,306.58 700265 11327752 08/31/2019 Mile 5 Project WA#1 $7,200.00 740893 11327763 08/31/2019 FM2220 Ware Rd. Project $6,134.44 728311 11327774 08/31/2019 Cesar Chavez Re-Alignment WA#1 $695.00 783997 O. 72113 Requesting approval of payment for the following invoice listed below submitted by the project engineer, B2Z Engineering, LLC for engineering services provided for the Hidalgo County Sheriff's Office Structural Assessment at Jail Kitchen project: Invoice Date Invoice # Amount PO # 09/03/19 40074 $1,107.22 802409 P. 72103 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.: Invoice No. Date Project PO No. Amount 11327751 8-31-19 FM 676 (SH 107 to Taylor Rd.) 745880 $7,200.00 11327773 8-31-19 Veterans Blvd. WA #3 772041 $60,087.50 11327756 8-31-19 Veterans Blvd. WA #2 763269 $510.00 11327754 8-31-19 Mile 3 Project WA #6 784305 $28,350.00 11327747 8-31-19 Mile 3 Section II WA #5 773904 $9,000.00 11327772 8-31-19 Mile 3 Project WA #4 771660 $15,782.50 11327753 8-31-19 Mile 3 Project WA #2 720579 $13,100.00 11327771 8-31-19 FM 494 Shary Rd. WA #4 779844 $21,452.00 11327770 8-31-19 FM 494 Shary Rd. WA #3 772303 $7,553.00 11327746 8-31-19 FM 681 Project 625225 $433.02 11327745 8-31-19 FM 681 Project 625224 $662.26 11327782 8-31-19 Liberty Rd. Project WA #4 735736 $13,982.50 Q. 72097 Public Defenders Office: Requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List. All supporting documents are attached. T. 72093 1. Approval of the deletion of the fuel cards/users as follows: Hidalgo County Planning Department 2. Approval of the addition of fuel cards/users indicated as follows: Hidalgo County Constable Pct No. 4 U. 72163 Facilities Management: Requesting authority to recycle metals as listed on Exhibit A.
Consent Agenda Items 3E, 7A2, 9A, 5A, 10R & 10S
3. 2019 Intradepartmental transfers: E. 72181 2019 - CO2018B-Pct 2 Hdlg All Inclusive Park (1353) 7. Executive Office: A2. Approval of 2019 certification of revenues by County Auditor of funds received from partial insurance settlement checks in the total amount of $ 131,851.40 related to storm damages to County property (Precinct 1) during the June rain event and appropriation of the same. 9. Budget & Management: A. 72117 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 16-31, 2019 in the amount of $52,031.60 and requesting approval of wire transfer. 5. Planning Department: A. 72141 Reimbursement of Financial Guarantee A. Valadez #2 Subdivision - Pct. 4 (Adolfo Valadez) (Mile 20 Road & Val Verde Road) *Reimbursement request: $6,000.00 for (4) OSSF’s 10. Purchasing Dept - Notes: R. 72094 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO# L&G Consulting Engineers, Inc. 8/31/19 11327764 $12,577.44 793270 S. 72154 Approval to exercise the County's option to utilize it's first (1st) year renewal/extension term under contract C-17-064-09-19 for "Prepaid (Post Tax) Voluntary Legal Services for HC Employees with Pre-Paid Legal Services, Inc. dba/ Legal Shield under same rates terms and conditions subject to compliance with HB 1295.
County Judge's Office: A. AI-72122 Presentation of Proclamation for National Day of Remembrance for Murder Victims. B. AI-72121 Proclamation declaring September Pediatric Cancer Awareness Month.
District Attorney's Office: A. AI-72129 DA-Border Prosecution Unit Grant (BPU)(1281): 1. Approval to accept the Region 3-Border Prosecution Unit Grant in the amount of $574,359.00, effective 09/01/2019 through 08/31/2020. 2. Approval of certification of revenues as certified by the County Auditor for the FY 2019 Region 3-Border Prosecution Unit grant funds in the amount of $574,359.00 and appropriation of the same. B. AI-72123 District Attorney - TTBH (1281): 1. Discussion, consideration and approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County District Attorney's Office. 2. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 3. Approval of Certification of Revenues by the County Auditor in the amount of $25,000.00 and appropriation of the same. 4. Approval to authorize the decrease of supplemental pay allowance for the following employee, effective 10/01/2019: Employee Dept./Prg. Slot Position Title Current Supplemental Pay Proposed Supplemental Pay # # 106011 080-019 A001 Assistant District $19,580.00 $19,435.00 Attorney III
Sheriff's Office: A. AI-72055 Approval of Sheriff and Constables Fee Schedule for Year 2020. B. AI-72124 Sheriff's Office - LBSP FY20 (1284): 1. Authorization and approval to accept the Local Border Security Program (LBSP) FY 20 grant in the amount of $233,000.00. 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY20 (LBSP - 20) in the amount of $233,000.00 and appropriation of the same.
Constable Pct. #1: A. AI-72089 Constable Pct. 1 - Local Border Security Program (1284): 1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY20 in the amount of $35,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY20 Local Border Security Progam Grant in the amount of $35,000.00 and appropriation of the same.
Constable Pct. #2: A. AI-72105 Constable Pct. 2 - Local Border Security Program (1284): 1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY20 in the amount of $35,000.00. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award from and related documents. 3. Authorization to pay overtime reimbursable under grant term and conditions. 4. Approval of Certification of Revenues, as certified by County Auditor, for FY20 Local Border Security Program Grant in the amount of $35,000.00 and appropriation of the same.
Constable Pct. #3: A. AI-72086 Constable Pct. 3: Approval of the appropriation of 2019 Federal Sharing D.O.J. funds for the Constable Pct. 3 in the total amount of $2,983.60. B. AI-72080 Constable Pct. 3 - Local Border Security Program (1284): 1. Authorization to accept the Statement Of Grant Award in reference to Local Border Security Program FY20 in the amount of $95,000.00. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under grant term and conditions. 4. Approval of Certification of Revenues, as certified by County Auditor, for FY20 Local Border Security Program Grant in the amount of $95,000.00 and appropriation of the same.
Constable Pct. #4: A. AI-72127 Constable Precinct 4 - LBSP FY2020: 1. Authorization to accept the Grant Award in reference to Local Border Security Program FY2020 for the amount of $72,500.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of September 1, 2019 to August 31, 2020. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY2020 Grant in the amount of $72,500.00 and appropriation of the same.
Tax Office - Paul Villarreal: A. AI-72152 1. Presentation of Hidalgo County 2018-2019 Annual Tax Collection Report. 2. Presentation of Hidalgo County 2018-2019 Annual Motor Vehicle Collection Report. B. AI-72149 Discussion, consideration and action regarding implementation of new and updated motor vehicle tax forms
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-72156 Discussion, consideration and action to sign and submit required notice to the Texas Lottery Commission that Hidalgo County has fulfilled requirements of HB 914 necessary to continue to receive a share of bingo prize fees after January 1, 2020. C. AI-72102 Requesting permission by Museum of South Texas History to use county parking lots near the museum for visitor parking for the Open House Event to be held on Saturday, September 14, 2019 (10am-5pm) D. AI-72114 Approval to accept settlement check from Progressive Insurance Company in the amount of $2,318.50 to settle auto accident claim with County vehicle. (Sheriff Office)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-72178 Tax Office (1100): Approval to create six (6) Full-Time Temporary positions, effective 10/01/2019 thru 12/31/2019 as follows: Action Dept./ Prg. Slot # Position Title Grade & Step Create 140-001 T218 Clerk I G01/S07 Create 140-001 T219 Clerk I G01/S07 Create 140-001 T220 Clerk I G01/S07 Create 140-001 T221 Clerk I G01/S07 Create 140-001 T222 Clerk I G01/S07 Create 140-001 T223 Clerk I G01/S07 C. AI-72144 Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Bond Forfeiture Commissions (1100): 1. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade Allowance Delete 080-002 0048 Assistant District Attorney IV 19 $900.00 080-007 0193 080-016 0005 Create 080-002 0170 Assistant District Attorney III 17 $900.00 080-007 0223 080-016 0025 Criminal District Attorney (1100): 2.Approval to award discretionary step 3 to employee hired under slot no. 080-002-0169, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval. Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Bond Forfeiture Commissions (1100): 3.Approval to award discretionary step 2 to employee hired under slot no. 080-002-0045, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval.
Urban County: A. AI-72046 Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program's 2018 Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development. B. AI-72045 1. Hold a Public Hearing to consider public comments for Urban County Program’s (UCP) proposed substantial amendment to the Five (5) Year Consolidated Plans (2013-2017) and (2018-2022) the 2016 , 2017 and 2018 One Year Action Plans. 2. Requesting approval of a substantial amendment to Urban County Program’s Five (5) Year Consolidated Plans (2013-2017) and (2018-2022) the 2016 , 2017 and 2018 One Year Action Plans. C. AI-72160 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and the approval of contracts with R G Enterprises, LLC, dba G & G Contractors & A-One Insulation for the demolition and reconstruction of the following: 1. (1) Unit in the Countywide area, (1) unit in the City of Mercedes and (1) unit in the City of Donna in the total contract amount of $205,100.00 to R G Enterprises, LLC, dba G & G Contractors 2. (1) Unit in the City of Donna in the total contract amount of $68,000.00 to A-One Insulation.
Fire Marshal's Office: A. AI-72187 Presentation of Year-to-Date Activity Report
Adult Probation: A. AI-72128 DWI Court Grant (1289) 1. Approval to accept the DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $154,136.99 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant in the amount of $154,136.99 and appropriation of the same. Veterans Court Grant (1289) 1. Approval to accept the Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant in the amount of $95,627.00 and appropriation of the same. MDWI Court Grant (1289) 1. Approval to accept the Misdemeanor DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $202,141.20 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the MDWI Court Grant in the amount of $202,141.20 and appropriation of the same. Mental Health Court Grant (1289) 1. Approval to accept the Mental Health Court grant from the Office of Governor (Criminal Justice Division) in the amount of $286,773.82 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Mental Health Court Grant in the amount of $286,773.82 and appropriation of the same. HC Youthful Offender Court Grant (1289) 1. Approval to accept the HC Youthful Offender Court grant from the Office of Governor (Criminal Justice Division) in the amount of $168,457.92 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the HC Youthful Offender Court Grant in the amount of $168,457.92 and appropriation of the same. B. AI-72083 Approval and ratification of Hidalgo County Emerging Adult & Strategy Grant from the US Department of Justice 1 year grant extension from September 30, 2019 to September 30, 2020. C. AI-72084 Adult Probation - DWI CRT (1289) 1. August 2019 Approval of certification of revenues by the county auditor for the DWI Grant program income in the amount of $2,057.00 and appropriation of same.
Planning Department: A. AI-72106 Appointment by County Judge of Member to the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment
Precinct #3 - Comm. Flores: A. AI-72177 Requesting approval to accept the counteroffer to purchase a track of land known as Parcel No. 30 associated with the Mile 3 N., from Tom Gill Rd. to Goodwin Rd. (ROW CSJ:0921-02-344) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
Budget & Management: A. AI-72176 Various Departments: Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan. B. AI-72150 Crim DA (1100)/ VCLG (1281) Approval of corrections to the 2019 Adopted Salary Schedule effective January 1, 2019: FROM TO Dept/Prg Slot Position Title Obj. Adopted Corrected Salary Salary 080-002 0126 Coordinator II, Victims Assistance 113 $1,298.00 $2,558.00 080-011 0001 $43,260.00 $42,000.00 C. AI-72111 CJD-DVSP (1281)/CJD-VAP (1281): Approval of clarification to agenda item# 71989 to correct the effective date for the change in funding source from 9/02/2019 to 09/01/2019. D. Budget Appropriations: 1. AI-72161 General Fund (1100): Approval of 2019 appropriation of General Fund new source of revenue, as certified by the Co. Auditor on September 3, 2019, in the amount of $986,107.94 to fund various operating accounts. 2. AI-72108 Safety (1100): Requesting approval of the Certification of Revenues by Co. Auditor in the amount of $1,253.83 in relation to an insurance settlement for the Safety Department and appropriation of the same. 3. AI-72157 Court Reporter Services Fund (1239): Approval of 2019 appropriation of funds for the Court Reporter Services Fund (1239) in the amount of $31,665.18 to fund other professional services.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-71927 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service: B. Pursuant to demonstrated competence, action to approve a Memorandum of Agreement (MOA) between Hidalgo County (HC) and Research, Applied Technology, Education and Services/Rio Grande Valley,aka, RATES/RGV [a 501c org.] in accordance with Local Government Code (LGC) 2254 Professional Services Procurement Act in connection with the Lower [RGV] Texas Stormwater Task Force assistance commencing with Pcts. 1 & 4. B. Executive Office 1. AI-72096 Requesting approval to purchase five (5) X-Ray Inspection System, five (5) 0.5 Meter Entry Roller Table & five (5) 1 Meter Exit Roller Table through the County's membership/participation with TXMAS Cooperative Purchasing Program's awarded vendor W.W. Grainger (Contract# 18-51V06 expiration 06.30.2023) through Requisition# 400396 in the total amount of $53,115.00. C. Pct. 2 1. AI-72179 A. Requesting exemption from competitive bidding requirement, under Tx LGC 262.024(a)(4) a professional service; B. Acceptance and approval of a Letter of Engagement with Ramon Worthington Law Firm, P.L.L.C. in connection with legal matters subject to legal review and compliance with all HC requirement submittals. 2. AI-72164 A. Approval to rescind action previously taken by Commissioner's Court on 8/13/2019 AI#71695; B. Approval to purchase two (2) 2019 Peterbilt 348 Roll Off Trucks through the County's membership/participation with Purchasing Cooperative of America under Contract# PCA 3-170-17 [Expires 5/2022]: Requisition# Vendor Model Amount 401047 Big D Tractor, (2) 2019 Peterbilt 348 (Roll- $320,556.92 LLC Off Trucks) D. Pct. 4 1. AI-72112 Requesting approval to purchase Street Sweeper through the County's membership/participation with HGACBuy Cooperative Purchasing Program(Contract# SW04-18A expiring 07/31/2020) awarded vendor Texan Waste Equipment, DBA Heil of Texas through Requisition#400916 in the total amount of $ 266,200.00 2. AI-72101 a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Sec 262.024 (A) (4) for a "professional service"; b. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for the provision of "professional engineering services" for: (Project Specific) "Design and Construction Phase Services for The Linn-San Manuel Veterans Park" located in Hidalgo County Precinct 4; ENGINEERING FIRMS: Firms South Texas Infrastructure Group Strada Engineering&Consulting, LLC SDI Engineering,LLC Evaluator 93 91 96 1 Evaluator 92 90 98 2 92.5 90.5 97 Ranking by CC c. Authority for the Purchasing Department to negotiate a professional engineering services agreement for: (Project Specific) "Design and Construction Phase Services for The Linn-San Manuel Veterans Park" located in Hidalgo County Precinct 4, with the No.1 ranked firm ____________________________ for Engineering Services. E. Budget & Management 1. AI-72174 A. Approval of final procurement packet for Consulting Services for Self-Funded Group Health-Hidalgo County with authority to re-advertise in the event no proposals are received or recommend rejection of proposals. B. Requesting action for the selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses. Commissioners Court's Selection-Evaluation Committee 2. AI-71809 A. Authority to advertise and approval of draft procurement packet for Quality Claims Administrator Services for Workers Compensation-Hidalgo County with authority to readvertise in the event no proposals are received or recommend rejection of proposals. B. Requesting action for the selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses Commissioners Court’s Selection-Evaluation Committee
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorneyclient priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-72205 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Green D. AI-72119 Claim regarding Rochester Armored Car Co., Inc.
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 72206 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Green D. 72120 Claim regarding Rochester Armored Car Co., Inc.
24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 28. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 72151 Presentation of Hidalgo County DD#1 Annual Tax Collections Report 2018-2019 B. 72173 Presentation by Burton McCumber & Longoria, LLP of the Hidalgo County Drainage District's No. 2018 Comprehensive Annual Financial Report and audit. C. 72162 1. Approval of the Hidalgo County Drainage District No. 1 Classification and Compensation Plan (CCP) 2. Approval of the Hidalgo County Drainage District No. 1 Classification and Compensation Plan (CCP) policies and procedures pending approval of Civil Service Commission. 3. Approval to use Hidalgo County's CCP Salary Table that has 11 steps and 21 grades, 3.5% difference in salary by step, every step is 3.5% increase and 8% difference between grades. 4. Approval of the CCP Plan Classified Positions List including assigned pay grades and related job descriptions. 5. Approval of the CCP revised Salary Schedule effective 01/01/2020 6. Approval to submit plan revisions to the Civil Service Commission. Subject to legal review and approval D. 72175 Presentation and Discussion of Hidalgo County Drainage District No. 1 Budget for 2020 calendar year. E. 72155 Discussion as it relates to September 5, 2019 meeting with US Army Corp of Engineers (Raymondville Drain). F. 72159 Requesting approval of Inter Local Agreement with the City of Edinburg as it relates to the Lull Drain Ditch project immediately North of Monte Cristo Adjacent to the Lull Subdivision. G. 72088 Requesting approval to accept bids, and to execute a Requirements Agreement with the sole responsible bidder meeting all specified requirements, for RFB No.HCDD1-19-062-08-21 "Concrete Mix and Related Items", subject to legal review and compliance to HB1295. 6. 2018 Bond Referendum Projects: A. 72166 Requesting acceptance and approval of Work Authorization No. 2 in the amount of $13,516.92 as submitted by B2Z Engineering, LLC, in relation to professional CMT Services for: "Hidalgo Drain (Military Road Crossing) -2018 Bond Referendum Project #13" through awarded Contract No. C-HCDD1-19-033-05-07 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review) 7. 2012 Bond Referendum - 2013 Bond Series: A. 72192 Requesting acceptance and approval of Work Authorization No. 3 in the amount of $5,857.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for: "Willacy County Relief Channel Overflow Structure Improvements" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295) 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 72209 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 72208 Presentation of Fund Information Report 3. 2019 Intradepartmental transfers: A. 72207 2019 - Civil Service (1100) B. 72202 2019 - DA CIVIL LITIGATION (1100) C. 72203 2019 - CRIM DA (1100) D. 72198 2019 - 92nd DC (1100) F. 72186 2019 - DA CCP59 (1223) G. 72167 2019 - Pct 2 Rd Maint (1200) H. 72148 2019 - Nuisance Abatement Division (1100) I. 72168 2019 - Texas A&M Agrilife Extension Service (1100) J. 72145 2019 - Purchasing Department (1100) K. 72153 2019 - IT Department (1242 Just Crt Tech) L. 72132 2019 - IT Department (1100) M. 72146 2019 - IT Department (1100 I.T. ) N. 72126 2019 - Pct 1 R&B (1200) O. 72147 2019 - Pct 1 Parks (1100) P. 72139 2019 - Pct 1 Adm. (1200) Q. 72170 2019 - Pct. 3 Sanitation (1100) R. 72142 2019 - Constable Precinct 4 2018 OPSG (1284) S. 72116 2019 - Pct.4 CO2019A (1355) T. 72135 2019 - Health & Human Services Dept. / IMM (1293) U. 72118 2019 - Health & Human Services Dept. / T.B. State (1293) V. 72100 2019 - Constable Precinct 4 (1231) W. 72017 FY 2018 - Sheriff's Office OPSG (1284) X. 72098 2019 - Fire Marshal (1100) Y. 72091 2019 - Public Defender's (1100) Z. 72092 2019 - Executive Office (1100) AA. 72087 2019 - BCAP PCT. 1 (1312) BB. 72081 2019 - 449th District Court (1100) 4. 2019 Interdepartmental transfers: A. 72090 Pct 1: Approval of 2019 interdepartmental transfer from fund (1200) program (004) to (005) in the amount of $8,694.21, needed to purchase parts for repairs and maintenance of equipment/trucks. B. 72180 Pct 2 Parks (1100): Approval of 2019 interdepartmental transfer from Pct 2 Sanitation (prog. 001) to Pct 2 Parks (prog. 008) in the amount of 673.76 to fund operating expenditures. 5. Planning Department: B. 72107 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Judge's Office: A. 72182 Approval of a Proclamation Declaring October 2019 as Manufacturing Month in Hidalgo County. B. 72183 Approval of a Proclamation Declaring September 2019 as Valley Voter Awareness Month. 7. Executive Office: A. 72190 1. Approval to accept partial insurance settlement check related to storm damages to County property (Precinct 1) during the June rain event from: a. Lexington Insurance in the amount of $79,031.64 b. Westchester Insurance in the amount of $52,687.76 8. Membership Dues/Certifications: A. 72169 92nd DC: Requesting approval to pay membership dues in the amount of $75.00 to the Texas Association for Court Administration for Pete Lobato, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. (Req. #401046) B. 72137 Fire Marshal: Requesting approval to pay for an Active Membership for the International Association of Arson Investigators for Oscar Lopez, Deputy Fire Marshal, for 10/1/19-10/1/20, in the total amount of $100.00 for the year, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 400963. C. 72082 Fire Marshal: Requesting approval to pay required certification renewal fees in the total amount of $600.00 payable to Texas Commission on Fire Protection for Hidalgo County Fire Marshal's Office employees and Auxiliary Deputies with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 400764 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 72136 PCT. #1 (1315): Requesting approval to pay invoice #11327766 in the amount of $46,417.60 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. B. 72197 Requesting authority to exercise the sixty (60) day extension for contract No. E-18-229-09-25 for “Security Guard Services” while procurement process is completed and processed, at the same rates, terms and conditions. Extension effective October 19, 2019 through December 18, 2019. C. 72196 Pct. 1 (1351): Requesting approval to pay invoice #00028031 in the amount of $19,950.12 for professional engineering services rendered in connection with the Precinct 1 Administration building-Emergency Generator-WA# 2, as submitted by Halff Associates, Inc. D. 72188 Approval of Application for Payment No. 01 in the amount of $69,786.45 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #1", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC. E. 72185 Approval of Application for Payment No. 6 in the amount of $256,040.29 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E. F. 72165 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Regional Linear Park Project (WA#6) 08/31/19 11327743 $ 1,195.05 745253 Regional Linear Park Project (WA#8) 08/31/19 11327744 $ 7,519.90 759102 Cesar Chavez Road Project (WA#1) 08/31/19 11327757 $ 5,543.59 732294 Cesar Chavez Road Project (WA#2) 08/31/19 11327758 $ 67,719.03 796794 Cesar Chavez Road Project (WA#3) 08/31/19 11327759 $ 27,055.46 795673 SH 107/BUS 281 Roadway & Drainage Improvement Project 08/31/19 11327760 $ 19,785.90 750481 Regional Linear Park Project (WA#10) 08/31/19 11327779 $ 6,135.10 779803 G. 72143 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Las Milpas Park Youth Facility Project 09/03/19 20167 $ 1,825.57 767363 Las Milpas Road Project 09/03/19 20168 $24,595.74 777422 Off-System Bridge Traffic Devices Project 09/03/19 20169 $ 1,082.39 782931 N. San Juan Park Swimming Pool Project 09/03/19 20170 $ 7,324.75 782815 Regional Linear Park Project-Phase II 09/03/19 20171 $45,791.36 790326 Valle Alto Park Youth Facility Project 09/03/19 20173 $ 3,009.98 792886 Dicker Road Project 09/03/19 20174 $14,102.43 803856 H. 72130 Approval of payment of Invoice #076-01 in the amount of $12,687.00 submitted by the project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-17-276-11-07 (WA#1), for the Pct 2 Moore Road Project. I. 71988 Requesting authority to enter into one (1) year Fax Service Agreements with Copy Graphics, Inc. for two (2) Canon LC 2050P, and one (1) Canon LC-650i fax machines at $195.00 (per machine/year). J. 72134 PCT. #1 (1353): Requesting approval to pay invoice # 11327750 in the amount of $48,380.14 for FM 88 Project (5th St.-FM 1925) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. K. 72138 PCT. #1 (1315): Requesting approval to pay the following invoices for engineering services rendered in connection with Mile 6 (M9-M11) Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amt. WA#1 764347 08/31/19 11327776 $11,784.00 WA#2 779197 08/31/19 11327777 $4,030.40 L. 72140 PCT. #1: Requesting approval to pay invoice #11327768 in the amount of $103,799.82 for Mile 10 Project (M6-FM1015) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. M. 72131 PCT. #1: Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amount WA#1 785461 08/31/19 11327767 $53,552.37 WA#2 793535 08/31/19 11327769 $15,328.01 N. 72109 Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers, Inc. & B2Z Engineering. Invoice No. Invoice Date Project Invoice Amount P.O. Number 40072 09/3/2019 Memorial Park $4,190.30 767241 11327762 08/31/2019 FM 1925 WA#1 $5,232.01 739761 11327761 08/31/2019 FM1925 (10th to McColl) $2,046.83 725312 11327748 08/31/2019 10th St Extension Project $18,306.58 700265 11327752 08/31/2019 Mile 5 Project WA#1 $7,200.00 740893 11327763 08/31/2019 FM2220 Ware Rd. Project $6,134.44 728311 11327774 08/31/2019 Cesar Chavez Re-Alignment WA#1 $695.00 783997 O. 72113 Requesting approval of payment for the following invoice listed below submitted by the project engineer, B2Z Engineering, LLC for engineering services provided for the Hidalgo County Sheriff's Office Structural Assessment at Jail Kitchen project: Invoice Date Invoice # Amount PO # 09/03/19 40074 $1,107.22 802409 P. 72103 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.: Invoice No. Date Project PO No. Amount 11327751 8-31-19 FM 676 (SH 107 to Taylor Rd.) 745880 $7,200.00 11327773 8-31-19 Veterans Blvd. WA #3 772041 $60,087.50 11327756 8-31-19 Veterans Blvd. WA #2 763269 $510.00 11327754 8-31-19 Mile 3 Project WA #6 784305 $28,350.00 11327747 8-31-19 Mile 3 Section II WA #5 773904 $9,000.00 11327772 8-31-19 Mile 3 Project WA #4 771660 $15,782.50 11327753 8-31-19 Mile 3 Project WA #2 720579 $13,100.00 11327771 8-31-19 FM 494 Shary Rd. WA #4 779844 $21,452.00 11327770 8-31-19 FM 494 Shary Rd. WA #3 772303 $7,553.00 11327746 8-31-19 FM 681 Project 625225 $433.02 11327745 8-31-19 FM 681 Project 625224 $662.26 11327782 8-31-19 Liberty Rd. Project WA #4 735736 $13,982.50 Q. 72097 Public Defenders Office: Requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List. All supporting documents are attached. T. 72093 1. Approval of the deletion of the fuel cards/users as follows: Hidalgo County Planning Department 2. Approval of the addition of fuel cards/users indicated as follows: Hidalgo County Constable Pct No. 4 U. 72163 Facilities Management: Requesting authority to recycle metals as listed on Exhibit A.
Consent Agenda Items 3E, 7A2, 9A, 5A, 10R & 10S
3. 2019 Intradepartmental transfers: E. 72181 2019 - CO2018B-Pct 2 Hdlg All Inclusive Park (1353) 7. Executive Office: A2. Approval of 2019 certification of revenues by County Auditor of funds received from partial insurance settlement checks in the total amount of $ 131,851.40 related to storm damages to County property (Precinct 1) during the June rain event and appropriation of the same. 9. Budget & Management: A. 72117 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 16-31, 2019 in the amount of $52,031.60 and requesting approval of wire transfer. 5. Planning Department: A. 72141 Reimbursement of Financial Guarantee A. Valadez #2 Subdivision - Pct. 4 (Adolfo Valadez) (Mile 20 Road & Val Verde Road) *Reimbursement request: $6,000.00 for (4) OSSF’s 10. Purchasing Dept - Notes: R. 72094 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO# L&G Consulting Engineers, Inc. 8/31/19 11327764 $12,577.44 793270 S. 72154 Approval to exercise the County's option to utilize it's first (1st) year renewal/extension term under contract C-17-064-09-19 for "Prepaid (Post Tax) Voluntary Legal Services for HC Employees with Pre-Paid Legal Services, Inc. dba/ Legal Shield under same rates terms and conditions subject to compliance with HB 1295.
County Judge's Office: A. AI-72122 Presentation of Proclamation for National Day of Remembrance for Murder Victims. B. AI-72121 Proclamation declaring September Pediatric Cancer Awareness Month.
District Attorney's Office: A. AI-72129 DA-Border Prosecution Unit Grant (BPU)(1281): 1. Approval to accept the Region 3-Border Prosecution Unit Grant in the amount of $574,359.00, effective 09/01/2019 through 08/31/2020. 2. Approval of certification of revenues as certified by the County Auditor for the FY 2019 Region 3-Border Prosecution Unit grant funds in the amount of $574,359.00 and appropriation of the same. B. AI-72123 District Attorney - TTBH (1281): 1. Discussion, consideration and approval of amendment to the Interlocal Agreement between Tropical Texas Behavioral Health and Hidalgo County by and through the Hidalgo County District Attorney's Office. 2. Authorization for County Judge, as authorized official, to sign amendment to the Interlocal Agreement award and related documents. 3. Approval of Certification of Revenues by the County Auditor in the amount of $25,000.00 and appropriation of the same. 4. Approval to authorize the decrease of supplemental pay allowance for the following employee, effective 10/01/2019: Employee Dept./Prg. Slot Position Title Current Supplemental Pay Proposed Supplemental Pay # # 106011 080-019 A001 Assistant District $19,580.00 $19,435.00 Attorney III
Sheriff's Office: A. AI-72055 Approval of Sheriff and Constables Fee Schedule for Year 2020. B. AI-72124 Sheriff's Office - LBSP FY20 (1284): 1. Authorization and approval to accept the Local Border Security Program (LBSP) FY 20 grant in the amount of $233,000.00. 2. Authorization for County Judge, as authorized official, to electronically sign grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY20 (LBSP - 20) in the amount of $233,000.00 and appropriation of the same.
Constable Pct. #1: A. AI-72089 Constable Pct. 1 - Local Border Security Program (1284): 1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY20 in the amount of $35,000.00. 2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents. 3. Authorization to pay Overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues, as certified by the County Auditor, for the FY20 Local Border Security Progam Grant in the amount of $35,000.00 and appropriation of the same.
Constable Pct. #2: A. AI-72105 Constable Pct. 2 - Local Border Security Program (1284): 1. Authorization to accept the Statement of Grant Award in reference to Local Border Security Program FY20 in the amount of $35,000.00. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award from and related documents. 3. Authorization to pay overtime reimbursable under grant term and conditions. 4. Approval of Certification of Revenues, as certified by County Auditor, for FY20 Local Border Security Program Grant in the amount of $35,000.00 and appropriation of the same.
Constable Pct. #3: A. AI-72086 Constable Pct. 3: Approval of the appropriation of 2019 Federal Sharing D.O.J. funds for the Constable Pct. 3 in the total amount of $2,983.60. B. AI-72080 Constable Pct. 3 - Local Border Security Program (1284): 1. Authorization to accept the Statement Of Grant Award in reference to Local Border Security Program FY20 in the amount of $95,000.00. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under grant term and conditions. 4. Approval of Certification of Revenues, as certified by County Auditor, for FY20 Local Border Security Program Grant in the amount of $95,000.00 and appropriation of the same.
Constable Pct. #4: A. AI-72127 Constable Precinct 4 - LBSP FY2020: 1. Authorization to accept the Grant Award in reference to Local Border Security Program FY2020 for the amount of $72,500.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of September 1, 2019 to August 31, 2020. 2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents. 3. Authorization to pay overtime reimbursable under the grant terms and conditions. 4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY2020 Grant in the amount of $72,500.00 and appropriation of the same.
Tax Office - Paul Villarreal: A. AI-72152 1. Presentation of Hidalgo County 2018-2019 Annual Tax Collection Report. 2. Presentation of Hidalgo County 2018-2019 Annual Motor Vehicle Collection Report. B. AI-72149 Discussion, consideration and action regarding implementation of new and updated motor vehicle tax forms
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. AI-72156 Discussion, consideration and action to sign and submit required notice to the Texas Lottery Commission that Hidalgo County has fulfilled requirements of HB 914 necessary to continue to receive a share of bingo prize fees after January 1, 2020. C. AI-72102 Requesting permission by Museum of South Texas History to use county parking lots near the museum for visitor parking for the Open House Event to be held on Saturday, September 14, 2019 (10am-5pm) D. AI-72114 Approval to accept settlement check from Progressive Insurance Company in the amount of $2,318.50 to settle auto accident claim with County vehicle. (Sheriff Office)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. AI-72178 Tax Office (1100): Approval to create six (6) Full-Time Temporary positions, effective 10/01/2019 thru 12/31/2019 as follows: Action Dept./ Prg. Slot # Position Title Grade & Step Create 140-001 T218 Clerk I G01/S07 Create 140-001 T219 Clerk I G01/S07 Create 140-001 T220 Clerk I G01/S07 Create 140-001 T221 Clerk I G01/S07 Create 140-001 T222 Clerk I G01/S07 Create 140-001 T223 Clerk I G01/S07 C. AI-72144 Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Bond Forfeiture Commissions (1100): 1. Approval of the following personnel actions, effective upon Commissioners' Court approval: Action Dept./ Prg. Slot # Position Title Grade Allowance Delete 080-002 0048 Assistant District Attorney IV 19 $900.00 080-007 0193 080-016 0005 Create 080-002 0170 Assistant District Attorney III 17 $900.00 080-007 0223 080-016 0025 Criminal District Attorney (1100): 2.Approval to award discretionary step 3 to employee hired under slot no. 080-002-0169, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval. Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Bond Forfeiture Commissions (1100): 3.Approval to award discretionary step 2 to employee hired under slot no. 080-002-0045, Assistant District Attorney III after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners' Court approval.
Urban County: A. AI-72046 Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program's 2018 Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development. B. AI-72045 1. Hold a Public Hearing to consider public comments for Urban County Program’s (UCP) proposed substantial amendment to the Five (5) Year Consolidated Plans (2013-2017) and (2018-2022) the 2016 , 2017 and 2018 One Year Action Plans. 2. Requesting approval of a substantial amendment to Urban County Program’s Five (5) Year Consolidated Plans (2013-2017) and (2018-2022) the 2016 , 2017 and 2018 One Year Action Plans. C. AI-72160 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and the approval of contracts with R G Enterprises, LLC, dba G & G Contractors & A-One Insulation for the demolition and reconstruction of the following: 1. (1) Unit in the Countywide area, (1) unit in the City of Mercedes and (1) unit in the City of Donna in the total contract amount of $205,100.00 to R G Enterprises, LLC, dba G & G Contractors 2. (1) Unit in the City of Donna in the total contract amount of $68,000.00 to A-One Insulation.
Fire Marshal's Office: A. AI-72187 Presentation of Year-to-Date Activity Report
Adult Probation: A. AI-72128 DWI Court Grant (1289) 1. Approval to accept the DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $154,136.99 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the DWI Court Grant in the amount of $154,136.99 and appropriation of the same. Veterans Court Grant (1289) 1. Approval to accept the Veterans Court grant from the Office of Governor (Criminal Justice Division) in the amount of $95,627.00 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Veterans Court Grant in the amount of $95,627.00 and appropriation of the same. MDWI Court Grant (1289) 1. Approval to accept the Misdemeanor DWI Court grant from the Office of Governor (Criminal Justice Division) in the amount of $202,141.20 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the MDWI Court Grant in the amount of $202,141.20 and appropriation of the same. Mental Health Court Grant (1289) 1. Approval to accept the Mental Health Court grant from the Office of Governor (Criminal Justice Division) in the amount of $286,773.82 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the Mental Health Court Grant in the amount of $286,773.82 and appropriation of the same. HC Youthful Offender Court Grant (1289) 1. Approval to accept the HC Youthful Offender Court grant from the Office of Governor (Criminal Justice Division) in the amount of $168,457.92 for the grant period of 9/1/19 thru 8/31/20. 2. Approval of certification of revenues as approved by the County Auditor's Office for the HC Youthful Offender Court Grant in the amount of $168,457.92 and appropriation of the same. B. AI-72083 Approval and ratification of Hidalgo County Emerging Adult & Strategy Grant from the US Department of Justice 1 year grant extension from September 30, 2019 to September 30, 2020. C. AI-72084 Adult Probation - DWI CRT (1289) 1. August 2019 Approval of certification of revenues by the county auditor for the DWI Grant program income in the amount of $2,057.00 and appropriation of same.
Planning Department: A. AI-72106 Appointment by County Judge of Member to the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment
Precinct #3 - Comm. Flores: A. AI-72177 Requesting approval to accept the counteroffer to purchase a track of land known as Parcel No. 30 associated with the Mile 3 N., from Tom Gill Rd. to Goodwin Rd. (ROW CSJ:0921-02-344) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
Budget & Management: A. AI-72176 Various Departments: Approval of salary schedule changes as per Exhibit A in accordance with Hidalgo County Classification and Compensation Pay Plan. B. AI-72150 Crim DA (1100)/ VCLG (1281) Approval of corrections to the 2019 Adopted Salary Schedule effective January 1, 2019: FROM TO Dept/Prg Slot Position Title Obj. Adopted Corrected Salary Salary 080-002 0126 Coordinator II, Victims Assistance 113 $1,298.00 $2,558.00 080-011 0001 $43,260.00 $42,000.00 C. AI-72111 CJD-DVSP (1281)/CJD-VAP (1281): Approval of clarification to agenda item# 71989 to correct the effective date for the change in funding source from 9/02/2019 to 09/01/2019. D. Budget Appropriations: 1. AI-72161 General Fund (1100): Approval of 2019 appropriation of General Fund new source of revenue, as certified by the Co. Auditor on September 3, 2019, in the amount of $986,107.94 to fund various operating accounts. 2. AI-72108 Safety (1100): Requesting approval of the Certification of Revenues by Co. Auditor in the amount of $1,253.83 in relation to an insurance settlement for the Safety Department and appropriation of the same. 3. AI-72157 Court Reporter Services Fund (1239): Approval of 2019 appropriation of funds for the Court Reporter Services Fund (1239) in the amount of $31,665.18 to fund other professional services.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. AI-71927 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service: B. Pursuant to demonstrated competence, action to approve a Memorandum of Agreement (MOA) between Hidalgo County (HC) and Research, Applied Technology, Education and Services/Rio Grande Valley,aka, RATES/RGV [a 501c org.] in accordance with Local Government Code (LGC) 2254 Professional Services Procurement Act in connection with the Lower [RGV] Texas Stormwater Task Force assistance commencing with Pcts. 1 & 4. B. Executive Office 1. AI-72096 Requesting approval to purchase five (5) X-Ray Inspection System, five (5) 0.5 Meter Entry Roller Table & five (5) 1 Meter Exit Roller Table through the County's membership/participation with TXMAS Cooperative Purchasing Program's awarded vendor W.W. Grainger (Contract# 18-51V06 expiration 06.30.2023) through Requisition# 400396 in the total amount of $53,115.00. C. Pct. 2 1. AI-72179 A. Requesting exemption from competitive bidding requirement, under Tx LGC 262.024(a)(4) a professional service; B. Acceptance and approval of a Letter of Engagement with Ramon Worthington Law Firm, P.L.L.C. in connection with legal matters subject to legal review and compliance with all HC requirement submittals. 2. AI-72164 A. Approval to rescind action previously taken by Commissioner's Court on 8/13/2019 AI#71695; B. Approval to purchase two (2) 2019 Peterbilt 348 Roll Off Trucks through the County's membership/participation with Purchasing Cooperative of America under Contract# PCA 3-170-17 [Expires 5/2022]: Requisition# Vendor Model Amount 401047 Big D Tractor, (2) 2019 Peterbilt 348 (Roll- $320,556.92 LLC Off Trucks) D. Pct. 4 1. AI-72112 Requesting approval to purchase Street Sweeper through the County's membership/participation with HGACBuy Cooperative Purchasing Program(Contract# SW04-18A expiring 07/31/2020) awarded vendor Texan Waste Equipment, DBA Heil of Texas through Requisition#400916 in the total amount of $ 266,200.00 2. AI-72101 a. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Sec 262.024 (A) (4) for a "professional service"; b. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for the provision of "professional engineering services" for: (Project Specific) "Design and Construction Phase Services for The Linn-San Manuel Veterans Park" located in Hidalgo County Precinct 4; ENGINEERING FIRMS: Firms South Texas Infrastructure Group Strada Engineering&Consulting, LLC SDI Engineering,LLC Evaluator 93 91 96 1 Evaluator 92 90 98 2 92.5 90.5 97 Ranking by CC c. Authority for the Purchasing Department to negotiate a professional engineering services agreement for: (Project Specific) "Design and Construction Phase Services for The Linn-San Manuel Veterans Park" located in Hidalgo County Precinct 4, with the No.1 ranked firm ____________________________ for Engineering Services. E. Budget & Management 1. AI-72174 A. Approval of final procurement packet for Consulting Services for Self-Funded Group Health-Hidalgo County with authority to re-advertise in the event no proposals are received or recommend rejection of proposals. B. Requesting action for the selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses. Commissioners Court's Selection-Evaluation Committee 2. AI-71809 A. Authority to advertise and approval of draft procurement packet for Quality Claims Administrator Services for Workers Compensation-Hidalgo County with authority to readvertise in the event no proposals are received or recommend rejection of proposals. B. Requesting action for the selection/designation/assignment of evaluation committee to score, grade and evaluate RFP responses Commissioners Court’s Selection-Evaluation Committee
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorneyclient priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. AI-72205 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Green D. AI-72119 Claim regarding Rochester Armored Car Co., Inc.
Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 72206 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Green D. 72120 Claim regarding Rochester Armored Car Co., Inc.
24. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295) 28. Adjourn