1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 73511 Approval of First Amended Depository Agreement with Lone Star National Bank to include, as exhibits, a Safekeeping Agreement and Pledge Agreement with safekeeping banks. (C-HCDD1-19-025-05-21) B. 73541 Requesting approval of final negotiated Letter of Engagement with Burton, McCumber & Longoria, LLP as it relates to RFQ No.: HCDD1-19-073-11-13 "Independent Financial Audit Services", approved for negotiations by HCDD1 Board of Directors on November 26, 2019 (AI# 73339), subject to legal review and compliance with HB1295 . 6. 2018 Bond Referendum Projects: A. 73587 Requesting acceptance and approval of Work Authorization No. 3 in the amount of $248,911.40, as submitted by B2Z Engineering, LLC., in relation to Engineering Services to be provided for: Owner-Insite Support & Pre-construction activities in relation to the 2018 Drainage Bond Issuance, through the awarded "On-Call Professional Engineering Services" Agreement No. C-HCDD1-17-051-09-19, (Subject to Legal Review and Compliance to Form HB1295) 7. 2012 Bond Referendum - 2013 Bond Series: A. 73564 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: J09 Drainage Improvements-Budget 300 1.Acceptance of Certificate of Substantial Completion from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-020-05-08 J09 Drainage Improvements Phase III. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 2.Application for payment No. 11 in the amount of $34,739.20 from Castle Enterprises, LLC pertaining Construction Contract No.HCDD1-18-020-05-08 J09 Drainage Improvements Phase III. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#634761 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Iowa Rd Drainage Improvements-Budget 365-040-013 3. Application for payment no. 1 in the amount of $161,909.24 from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-048-09-25 Iowa Rd Drainage Improvements. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 PO#637966 4. Application for payment no. 2 in the amount of $84,967.19 from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-048-09-25 Iowa Rd Drainage Improvements. Project Engineer: Jose Noe Saldivar, P.E. -HCDD1 PO#637966 8. General Fund: A. 73578 Requesting approval to pay claim submitted by Eliberto Reyna to North Alamo Water Supply in the amount of $1,045.27. B. 73598 Discussion as it relates to Texas General Land Office public hearing on the State's Action Plan. 9. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 10. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 11. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 73610 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 73611 Presentation of Fund Information Report B. 73562 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2019. 3. 2019 Intradepartmental transfers: A. 73603 2019 - County Court at Law No. 8 (1100) B. 73600 2019 - County Clerk's (1100) C. 73599 2019 - Public Affairs (1100) D. 73535 2019 - Pct 2 CRC Youth Facility (1100) E. 73539 2019 - Pct 2 Parks (1100) F. 73538 2019 - Pct 2 Sanitation (1100) G. 73551 2019 - Pct 2 Administration (1200) H. 73582 2019 - D.A. CJD BPU (1281) I. 73548 2019 - D.A. ASU (1281) J. 73579 2019 - Jail (1100) K. 73491 2019 - Pct 1 Sanitation (1100) L. 73577 2019 - Pct 1 R&B (1200) M. 73560 2019 - Pct 1 Adm. (1200) N. 73543 2019 - IT Department (1100 C.W.) O. 73546 2019 - Jail (1100) P. 73536 2019 - CO2017-Pct 2 Military Hwy Ext Prj (1351) Q. 73512 2019 - Purchasing (1100) R. 73520 2019 - FLOOD CTRL WTR EXT'18 (1100) S. 73501 2019 - Facilities Managment (1100) T. 73507 2019 - Health & Human Services Dept. / TECE (1293) U. 73478 2019 - Health & Human Services Dept. / RLSS (1293) V. 73483 2019 - Health & Human Services Dept. - TB State (1293) W. 73485 2019 - Health & Human Services Dept. - TB Fed (1293) X. 73489 2019 - Health & Human Services Dept. / Clinics (1100) Y. 73493 2019 - Health & Human Services Dept. - PHEP Hazards (1293) Z. 73494 2019 - Health & Human Services Dept. / IMM (1293) AA. 73490 2019 - Constables Precinct 5 (1100) BB. 73492 2019 - Pct.4 UT Health (1200) CC. 73509 2019 - District Clerk - (1100) 4. 2019 Interdepartmental transfers: A. 73595 PCT 3 Sanitation (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency to PCT 3 Sanitation in the amount of $45,500 to fund operations for remainder of 2019. B. 73592 PCT 1 Sanitation (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency to PCT 1 Sanitation in the amount of $15,500 to fund operations for remainder of 2019. C. 73533 Pct 2 CRC Youth Facility (1100): Approval of 2019 interdepartmental transfer from Pct 2 CRC San Juan to Pct 2 CRC Youth Facility in the amount of $650.00 to fund operating expenditures. D. 73565 Public Defense (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency to Public Defense in the amount of $250,000.00 to fund operations for remainder of 2019. E. 73498 Various Accounts (1100): Approval of 2019 interdepartmental transfer from Health Clinics to Various Departments to fund Telephone. 5. Planning Department: A. 73519 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Judge's Office: A. 73604 Resolution in support of a Congressional Medal of Honor Award for Vietnam Veteran Mr. Cruz Yanez. 7. Executive Office: A. 73500 Approval of 457 plan hardship withdrawal request for employee #072958 8. Tax Refunds: A. 73542 ACCOUNT NUMBER PAYER AMOUNT M0570.00.000.0001.00 TCP MAIN PLACE PARTNERS LP $19,963.87 M0570.00.000.0001.00 TCP MAIN PLACE PARTNERS LP $21,247.54 M0570.00.000.0002.00 TCP MAIN PLACE PARTNERS LP $5,573.98 M0570.00.000.0002.00 TCP MAIN PLACE PARTNERS LP $5,181.54 M0570.00.000.0003.00 TCP MAIN PLACE PARTNERS LP $6,488.13 M0570.00.000.0003.00 TCP MAIN PLACE PARTNERS LP $5,890.75 M0570.00.000.0004.00 TCP MAIN PLACE PARTNERS LP $1,300.44 M0570.00.000.0004.00 TCP MAIN PLACE PARTNERS LP $1,406.49 M0570.00.000.0005.00 TCP MAIN PLACE PARTNERS LP $2,101.58 M0570.00.000.0005.00 TCP MAIN PLACE PARTNERS LP $906.61 M4010.00.008.0001.00 RST TEXAS REAL ESTATE LP $31,211.10 B. 73521 ACCOUNT NUMBER PAYER AMOUNT W3800.93.017.0000.27 UNITED STATES TREASURY/ANIZA PINON $3,405.65 C. 73513 ACCOUNT NUMBER PAYER AMOUNT M3172-1A-000-0002-00 CORELOGIC $4,389.22 T0803-01-000-0190-00 LERETA,LLC $2,512.76 9. Membership Dues/Certifications: A. 73514 430th State District Court: Approval to pay 2019-2020 Hidalgo County Bar Association membership dues in the amount of $75.00 for Judge Israel Ramon Jr. with authority for County Treasurer to issue check after review and auditing procedures are completed and subject to receipt of fully executed "Affidavit" from Judge Israel Ramon Jr. B. 73515 430th District Court: Approval to pay 2019-2020 Texas Association for Court Administration membership dues in the amount of $75.00 for Salvador Padilla with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.Duly to receipt of fully executed affidavit from Salvador Padilla. C. 73473 Requesting approval of requisition #405564 for 2019 membership dues to the Sheriff's Association of Texas for Sheriff Jose Eduardo Guerra, Chief Deputy Mario Lopez, Division Chiefs: Gabriel Castaneda, Steve Herrera, Oscar Montoya and Roy Quintanilha and Captains: Raul Cantu, Ricardo Enriquez, David Friedlein, Norberto Leal, Gerardo Lopez, Joe R. Vasquez and Belinda Madrigal in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. D. 73472 Sheriff Department: Requesting approval for requisition no. 405566 for 2019 membership dues to the Texas Jail Association for Chief Roy A. Quintanilha, Captain Belinda Madrigal and Captain Joe R. Vasquez in the amount of $30.00 each with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. 10. Budget & Management: A. 73532 Salary Sweep (1100): Approval to transfer lapsed salaries, fringe benefits, and allowances from various departments into the Co. Wide Adm.-Contingency account. B. 73561 Pct. 4 Road & Bridge Salary Sweep (1200): Approval to transfer Pct. 4 Road & Bridge lapsed salaries and fringes into Pct. 4 Road Maintenance accounts to fund various operating expenses. C. 73499 Telephone Sweep (1100): Approval to transfer General Fund lapsed telephone expenditures from various departments to the I.T. Countywide-Telephone account. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 73588 Requesting acceptance and approval of invoice as submitted by B2Z Engineering for professional engineering services under WA #1 Contract# C-18-227-09-18 for "Structural Assessment Jail Kitchen", through the current Agreement.(PO #802409). Invoice # Amount 40080 $1,135.21 B. 73589 Requesting acceptance and approval of invoices as submitted by B2Z Engineering for professional engineering services under WA #2 Contract# C-18-273-11-20 for "Hidalgo County Sheriff's Office Detention Barracks", through the current Agreement.(PO #803340): Invoice # Amount 20185 $4,187.86 20192 $ 911.50 C. 73596 139th State District Court: Approval of one 48 month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435. Requisition # Months Model Monthly Payment 00405456 48 IMC4500 $172.30 D. 73591 Budget: Approval of one 36 month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435: Requisition # Months Model Monthly Payment 00405180 36 IMC6000 $470.54 00405180 36 IMC6000 $382.54 E. 73580 Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", Through the current (On-Call) Agreement.(PO#800977). Invoice # Amount 10030573 1,833.95 F. 73505 Requesting approval for the redesign of Hidalgo County Health and Human Services Website (http://hchd.org/), to include any future hardware, software, maintenance, technical support, updates, upgrades, licenses, automatic renewals and any other pertinent related services with "Icon Enterprisee dba CivicPlus" thru the Sole Source declaration on 12/11/2012 under AI-35478 in the amount of $12,300.00 including authority for County Judge or Designee to execute said agreement subject to receipt of fully executed 1295 form. G. 73576 District Attorney: Approval of fifteen (15) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# Months Model Monthly Payment [406038] (10-Locations) [Felony - Admin] [Check Fraud - Admin] [Intake - Admin] [Misdemeanor - Admin] [Special Crimes Unit - Admin] [Civil / Juvenile - Admin [Admin 2 - Admin] [Civil Litigation - Admin] [Victims Assistance - Admin] [Victims Unit Court Advocate - Admin] 48 MP5055SP $ 219.36 [406038] (4-Locations) [Felony - Reception] [Check Fraud - Reception] [Intake - Reception] [Misdemeanor - Reception] 48 MP5055SP $198.19 [406038] (1-Location) [Admin 1 - Admin Color] 48 IMC4500 $198.61 H. 73553 Requesting approval to pay invoice #11327901 in the amount of $2,578.26 for FM 88 Project (5th St.- FM 1925) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. I. 73554 PCT. #1 (1315): Requesting approval to pay invoice #11327909 in the amount of $75,289.58 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. J. 73555 PCT. #1: Requesting approval to pay invoice #11327916 in the amount of $34,498.00 for Mile 10 Project (Mile 6-FM1015) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. K. 73556 Pct. #1: Requesting acceptance & approval of invoice #11327896 in the amount of $450.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. L. 73557 PCT. #1 (1351): Requesting approval to pay invoice # 10044 in the amount of $4,788.50 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. M. 73552 Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amount WA#1 785461 11/30/19 11327905 $33,146.95 WA#2 793535 11/30/19 11327906 $11,777.95 N. 73351 Approval to exercise the County's option to utilize the final one (1) year renewal/extension term under contract C-18-204-12-18 for "Hauling Services Of All Road Materials (excluding Hot Mix) with Roy's Hauling Services, Inc. (under same rates terms and conditions) subject to compliance with HB 1295. O. 73550 Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #3 Contract# C-18-142-05-08 for Five (5) Bus Shelters with accessible parking (PO#789747): INVOICE #: AMOUNT: 10030576 $6,330.60 P. 73544 Approval of Application for Payment No. 9 in the amount of $147,123.13 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E. Q. 73525 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Las Milpas Park Youth Facility Project 12/02/19 20188 $ 2,920.91 767363 Las Milpas Road Project 12/02/19 20189 $ 7,027.29 777422 N. San Juan Park Swimming Pool Project 12/02/19 20190 $ 868.71 782815 Regional Linear Park Project-Phase II 12/02/19 20191 $64,941.95 790326 Valle Alto Park Youth Facility Project 12/02/19 20193 $ 548.41 792886 Dicker Road Project 12/02/19 20194 $10,550.26 803856 Indoor Baseball Restroom Project 12/02/19 20195 $ 653.69 807991 R. 73530 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Regional Linear Park Project (WA#10) 11/30/19 11327904 $ 6,135.10 779803 SH 107/BUS 281 Roadway & Drainage Improvement Project 11/30/19 11327922 $ 1,782.87 750481 Cesar Chavez Road Project (WA#1) 11/30/19 11327923 $ 5,064.97 732294 Eldora Road Project 11/30/19 11327924 $43,547.61 732796 S. 73531 1. Requesting approval to declare as "Surplus" the items listed in Exhibit "A" [office furniture, equipment, vehicles] for the purpose of sale through auction scheduled for 01-18-2020 in accordance with Texas Local Government Code 263.152(a)(1); 2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-18-2020. T. 73534 1. Requesting approval to declare "Surplus" the items listed in Exhibit "A" [vehicles, heavy machinery] for the purpose of sale through on-line auction scheduled for 01-25-2020 in accordance with Texas Local Government Code 263.152(a)(1); 2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-25-2020. U. 73295 Authority to advertise and approval of procurement packet for "Dental Care Provider Network for HC Indigent Health Care Level 2 Program" - 2019-291-01-15-HGO with authority to re-advertise when/if necessary/required. V. 73503 Approval of the following invoice (for processing and payment) as submitted by contracted project engineer; B2Z Engineering. Invoice No. Project Invoice Date P.O. Number Invoice Amount 40081 Memorial Park Construction Phase Services 12/2/2019 767241 $1,306.71 W. 73497 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO# L&G Consulting Engineers, Inc. 11/30/19 11327908 $12,577.44 807672 X. 73486 Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.: Invoice No. Date Project PO No. Amount 11327921 11-30-19 Liberty Rd. WA #3 735526 $ 7,171.20 11327897 11-30-19 FM 681 Project 625224 $ 883.02 11327898 11-30-19 FM 681 (FM 2221/FM 492) Project 625225 $ 577.35 11327910 11-30-19 FM 494 Shary Rd. 779844 $ 2,000.00 11327911 11-30-19 Mile 3 Project WA #4 771660 $ 6,493.00 11327899 11-30-19 Mile 3 WA #6 (Tom Gill to FM 2221) 784305 $ 10,520.30 11327902 11-30-19 Veterans Blvd. WA #2 763269 $ 12,037.50 11327912 11-30-19 Veterans Blvd. WA #3 772041 $134,800.00 11327913 11-30-19 FM 676 WA #2 (SH 107 to Taylor) 806793 $140,140.00 Y. 73523 Approval of the additional of the fuel cards/users including, but limited to, the following: 1. Hidalgo County Adult Probation Department - delete fuel card users 2. Hidalgo County Sheriffs' Office - add fuel card and fuel card users 3. Hidalgo County Health & Human Services Department - EL fuel cards
D. 73477 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 16-30, 2019 in the amount of $56,114.61 and requesting approval of wire transfer. E. 73476 1. Approval of reimbursement in the amount of $1,373,368.26 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/21/19 to 12/04/19. 11/21-27/19 $ 840,857.85 11/29-29/19 $ 13,576.15 12/02-04/19 $ 518,934.26 TOTAL $1,373,368.262. Approval of wire transfer to cover claims paid.
County Judge's Office: A. 73601 Appointment of member to the Tropical Texas Center Behavioral Health Board
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 73529 A. Presentation of scoring grid for the purpose of HCCC ranking the responses received for the project titled: "Excess Workers Compensation Insurance" for RFP 2019-226-11-13-YZV; B. Authority for the Purchasing Department to enter into negotiations and finalize an agreement for action by HCCC with the "qualified" ranked firm of _______________________________________ for "Excess Workers Compensation Insurance." 2. 73545 Action by HCCC for the casting of ballots/votes for seven (7) candidates for Texas Coalition for Affordable Power [TCAP-Aggregation Pool] Board of Directors from the nominees provided. 3. 73563 Discussion, consideration and action entering/approving an "Order" to adopt: Hidalgo County Rules for Conducting a Public Auction for Tax Sales using Online Bidding and Sale pursuant to Texas Tax Code, Chapter 34.01. 4. 73527 Acceptance and approval of Letter of Engagement/Agreement for Financial Advisory Services Project with the firm of: Estrada - Hinojosa & Company, Inc., subject to compliance to HB1295. 5. 73567 Requesting authority to enter into a 37 month agreement for Fire Alarm Monitoring Services, with Safe Guard Fire Security in the amount of $37/month for the following County offices/buildings located at 300 W. Hall Acres, Pharr, TX 78577: LOCATION AMOUNT PER YEAR PCT 2-ADM OFFICE $444.00 HEALTH/WIC PROGRAM OFFICES $444.00 TAX OFFICE $444.00 JUSTICE OF THE PEACE AND CONSTABLE OFFICES $444.00 B. Pct. 4 1. 73590 Action with approval to rescind R/AI-#72811 [CC 11-19-19] for the awarding of "secondary vendor"- Granchelli Construction, LLC [RFB: C-19-212A-11-19] inasmuch as contract document has not been executed since vendor informs County that Pit offered in bid can no longer offer product. 2. 73540 Acceptance and approval of final negotiated agreement (C-19-300-12-10) for "On-Call Professional Engineering Services for Precinct 4 Road & Bridge, CIP, and Other Projects in General" with TEDSI Infrastructure Group, Inc. (approved CC 11/19/19). 3. 73479 Acceptance and approval of final negotiated agreement (C-19-299-12-10) for "On-Call Professional Engineering Services for Precinct 4 Road & Bridge, CIP, and Other Projects in General" with L & G Consulting Engineers, Inc. d/b/a L & G Engineering (approved CC 11/19/19).
District Attorney's Office: A. 73488 Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG).
Sheriff's Office: A. 73475 Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-TSO-3420) presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Connect Government) for the following: Approval of requisition # 405258 for 60 Unlimited FirstNet Data lines @ $37.00 each for Patrol Units. B. 73524 Sheriff's Office - Operation Stonegarden FY 2017 (1284): 1. Authorization to request a grant adjustment for a 2 month extension for FY 2017 Operation Stonegarden (grant #3172203) with authority for Co. Judge to certify adjustment on eGrants. C. 72386 DOJ - USMS - U.S. Marshal (1284): 1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $3,750.00 per officer for FY 2020 (October 1, 2019-September 30, 2020). 2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 DOJ-USMS overtime funds in the amount of $3,750.00 and appropriation of same.
Tax Office - Paul Villarreal: A. 73571 Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $430.00 for counterfeit bills received. B. 73517 Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $1010.00 for counterfeit bills received.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. Status update on Hidalgo County Wellness Program C. 73558 Approval to accept settlement check from Texas Municipal League (TML) in the amount of $580.00 to settle damages to County Morgue fence. (Facilities Management)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 73572 Pct. 3 Road Maintenance (1200): 1. Approval to extend temporary full-time position for 2 weeks beginning 12/23/2019 and ending 12/31/2019: Action Dept./ Prg. Slot # Position Title Grade Extend Temporary Full-Time Position 123-005 T113 Clerk I 01 2. Approval to extend temporary full-time position for 1 week beginning 12/27/2019 and ending 12/31/2019: Action Dept./ Prg. Slot # Position Title Grade Extend Temporary Full-Time Position 123-005 T110 Road Maintenance Foreman 13
Urban County: A. 73440 Approval of Second Amendment to Interlocal Agreement between the County of Hidalgo Urban County Program and Hidalgo County Drainage District No. 1 for the construction of drainage structures/improvements of the 2015 GLO Flood Grant Trenton Drain Phase II and Phase III, project located in Pct. 4 . Agenda item was reviewed and approved by Commissioners Court and is being resubmitted to make the corrections to the caption. B. 73559 Requesting approval to authorize the Urban County Program Director to enter into an Information Sharing Access Agreement (ISAA) with The Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). C. 73480 Approval of land acquisition of Parcel #9 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923).
Adult Probation: A. 73504 Adult Probation - DWI CRT (1289) 1. September 2019 Approval of certification of revenues, as certified by the Co. Auditor, for the DWI Grant program income in the amount of $2,219.00 and appropriation of the same. 2. October 2019 Approval of certification of revenues, as certified by the Co. Auditor, for the DWI Grant program income in the amount of $1,262.00 and appropriation of the same.
Health & Human Services Department: A. Health Care Funding District: B. Indigent Health Care Program: 1. 73482 Discussion and approval to add preventative dental services to the County Indigent Health care Program - Level 2 Program.
Elections Administration: A. 73581 Discussion on election updates. B. 73583 Update related to massive mail out and new voter registration certificates.
WIC: A. 73508 Approval to accept from the WIC State Office a 2020 Starcraft Bus as part of the Hidalgo County WIC Program Inventory with authority for Executive Officer and/or WIC Director to sign documents. B. 73526 WIC: Requesting approval for payment for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. Vendor Location Account Service Date Object Amount City of Donna 301 S.8th St. 01-1655-00 09/26/19-09/30/19 411 $7.60 City of Donna 301 S.8th St. 01-1821-03 09/26/19-09/30/19 411 $5.24
Budget & Management: A. 73516 92nd DC (1100): Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan: FROM TO Action Dept/Prg Slot Position Title G/S Budgeted Salary Proposed Salary G/S Effective Date Promotion 001-001 0003 Bailiff II (DC) G13S01 $54,723.00 $56,638.00 G13S03 12/2/2019 B. 73484 1. Approval and acceptance of Order dated October 24, 2019 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2020. 2. Approval and acceptance of Order dated October 24, 2019 setting salary of Court Reporters for 2020. 3. Approval of interdepartmental and intradepartmental transfers. C. Budget Appropriations: 1. 73495 Pct1 Rd. Maint. (1200): Requesting approval of the Certification of Revenue by the Hidalgo County Auditor in the amount of $136,516.36 from Hidalgo Drainage District No. 1 to fund road expenditures, reimbursements of labor, equipment and appropriation of the same.
19. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, & 551.074 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. 73607 Pending/potential litigation - Tract numbers RGV-MCS-2222 and RGV-MCS-3001 D. 73568 Discussion and/or deliberation regarding employment of Director, Facilities Management 20. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
21. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 73608 Pending/potential litigation - Tract numbers RGV-MCS-2222 and RGV-MCS-3001 D. 73569 Discussion and/or deliberation regarding employment of Director, Facilities Management 24. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. General Operations: A. 73511 Approval of First Amended Depository Agreement with Lone Star National Bank to include, as exhibits, a Safekeeping Agreement and Pledge Agreement with safekeeping banks. (C-HCDD1-19-025-05-21) B. 73541 Requesting approval of final negotiated Letter of Engagement with Burton, McCumber & Longoria, LLP as it relates to RFQ No.: HCDD1-19-073-11-13 "Independent Financial Audit Services", approved for negotiations by HCDD1 Board of Directors on November 26, 2019 (AI# 73339), subject to legal review and compliance with HB1295 . 6. 2018 Bond Referendum Projects: A. 73587 Requesting acceptance and approval of Work Authorization No. 3 in the amount of $248,911.40, as submitted by B2Z Engineering, LLC., in relation to Engineering Services to be provided for: Owner-Insite Support & Pre-construction activities in relation to the 2018 Drainage Bond Issuance, through the awarded "On-Call Professional Engineering Services" Agreement No. C-HCDD1-17-051-09-19, (Subject to Legal Review and Compliance to Form HB1295) 7. 2012 Bond Referendum - 2013 Bond Series: A. 73564 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: J09 Drainage Improvements-Budget 300 1.Acceptance of Certificate of Substantial Completion from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-020-05-08 J09 Drainage Improvements Phase III. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 2.Application for payment No. 11 in the amount of $34,739.20 from Castle Enterprises, LLC pertaining Construction Contract No.HCDD1-18-020-05-08 J09 Drainage Improvements Phase III. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#634761 Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Iowa Rd Drainage Improvements-Budget 365-040-013 3. Application for payment no. 1 in the amount of $161,909.24 from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-048-09-25 Iowa Rd Drainage Improvements. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 PO#637966 4. Application for payment no. 2 in the amount of $84,967.19 from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-048-09-25 Iowa Rd Drainage Improvements. Project Engineer: Jose Noe Saldivar, P.E. -HCDD1 PO#637966 8. General Fund: A. 73578 Requesting approval to pay claim submitted by Eliberto Reyna to North Alamo Water Supply in the amount of $1,045.27. B. 73598 Discussion as it relates to Texas General Land Office public hearing on the State's Action Plan. 9. Closed Session: Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following: A. Real Property (Tex. Gov't Code 551.072) B. Personnel Matters (Tex. Gov't. Code 551.074) C. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071) 10. Open Session: A. Possible Action of Real Estate Acquisition B. Possible Action on Pending and/or Potential Litigation 11. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 73610 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 73611 Presentation of Fund Information Report B. 73562 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2019. 3. 2019 Intradepartmental transfers: A. 73603 2019 - County Court at Law No. 8 (1100) B. 73600 2019 - County Clerk's (1100) C. 73599 2019 - Public Affairs (1100) D. 73535 2019 - Pct 2 CRC Youth Facility (1100) E. 73539 2019 - Pct 2 Parks (1100) F. 73538 2019 - Pct 2 Sanitation (1100) G. 73551 2019 - Pct 2 Administration (1200) H. 73582 2019 - D.A. CJD BPU (1281) I. 73548 2019 - D.A. ASU (1281) J. 73579 2019 - Jail (1100) K. 73491 2019 - Pct 1 Sanitation (1100) L. 73577 2019 - Pct 1 R&B (1200) M. 73560 2019 - Pct 1 Adm. (1200) N. 73543 2019 - IT Department (1100 C.W.) O. 73546 2019 - Jail (1100) P. 73536 2019 - CO2017-Pct 2 Military Hwy Ext Prj (1351) Q. 73512 2019 - Purchasing (1100) R. 73520 2019 - FLOOD CTRL WTR EXT'18 (1100) S. 73501 2019 - Facilities Managment (1100) T. 73507 2019 - Health & Human Services Dept. / TECE (1293) U. 73478 2019 - Health & Human Services Dept. / RLSS (1293) V. 73483 2019 - Health & Human Services Dept. - TB State (1293) W. 73485 2019 - Health & Human Services Dept. - TB Fed (1293) X. 73489 2019 - Health & Human Services Dept. / Clinics (1100) Y. 73493 2019 - Health & Human Services Dept. - PHEP Hazards (1293) Z. 73494 2019 - Health & Human Services Dept. / IMM (1293) AA. 73490 2019 - Constables Precinct 5 (1100) BB. 73492 2019 - Pct.4 UT Health (1200) CC. 73509 2019 - District Clerk - (1100) 4. 2019 Interdepartmental transfers: A. 73595 PCT 3 Sanitation (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency to PCT 3 Sanitation in the amount of $45,500 to fund operations for remainder of 2019. B. 73592 PCT 1 Sanitation (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency to PCT 1 Sanitation in the amount of $15,500 to fund operations for remainder of 2019. C. 73533 Pct 2 CRC Youth Facility (1100): Approval of 2019 interdepartmental transfer from Pct 2 CRC San Juan to Pct 2 CRC Youth Facility in the amount of $650.00 to fund operating expenditures. D. 73565 Public Defense (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency to Public Defense in the amount of $250,000.00 to fund operations for remainder of 2019. E. 73498 Various Accounts (1100): Approval of 2019 interdepartmental transfer from Health Clinics to Various Departments to fund Telephone. 5. Planning Department: A. 73519 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. County Judge's Office: A. 73604 Resolution in support of a Congressional Medal of Honor Award for Vietnam Veteran Mr. Cruz Yanez. 7. Executive Office: A. 73500 Approval of 457 plan hardship withdrawal request for employee #072958 8. Tax Refunds: A. 73542 ACCOUNT NUMBER PAYER AMOUNT M0570.00.000.0001.00 TCP MAIN PLACE PARTNERS LP $19,963.87 M0570.00.000.0001.00 TCP MAIN PLACE PARTNERS LP $21,247.54 M0570.00.000.0002.00 TCP MAIN PLACE PARTNERS LP $5,573.98 M0570.00.000.0002.00 TCP MAIN PLACE PARTNERS LP $5,181.54 M0570.00.000.0003.00 TCP MAIN PLACE PARTNERS LP $6,488.13 M0570.00.000.0003.00 TCP MAIN PLACE PARTNERS LP $5,890.75 M0570.00.000.0004.00 TCP MAIN PLACE PARTNERS LP $1,300.44 M0570.00.000.0004.00 TCP MAIN PLACE PARTNERS LP $1,406.49 M0570.00.000.0005.00 TCP MAIN PLACE PARTNERS LP $2,101.58 M0570.00.000.0005.00 TCP MAIN PLACE PARTNERS LP $906.61 M4010.00.008.0001.00 RST TEXAS REAL ESTATE LP $31,211.10 B. 73521 ACCOUNT NUMBER PAYER AMOUNT W3800.93.017.0000.27 UNITED STATES TREASURY/ANIZA PINON $3,405.65 C. 73513 ACCOUNT NUMBER PAYER AMOUNT M3172-1A-000-0002-00 CORELOGIC $4,389.22 T0803-01-000-0190-00 LERETA,LLC $2,512.76 9. Membership Dues/Certifications: A. 73514 430th State District Court: Approval to pay 2019-2020 Hidalgo County Bar Association membership dues in the amount of $75.00 for Judge Israel Ramon Jr. with authority for County Treasurer to issue check after review and auditing procedures are completed and subject to receipt of fully executed "Affidavit" from Judge Israel Ramon Jr. B. 73515 430th District Court: Approval to pay 2019-2020 Texas Association for Court Administration membership dues in the amount of $75.00 for Salvador Padilla with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.Duly to receipt of fully executed affidavit from Salvador Padilla. C. 73473 Requesting approval of requisition #405564 for 2019 membership dues to the Sheriff's Association of Texas for Sheriff Jose Eduardo Guerra, Chief Deputy Mario Lopez, Division Chiefs: Gabriel Castaneda, Steve Herrera, Oscar Montoya and Roy Quintanilha and Captains: Raul Cantu, Ricardo Enriquez, David Friedlein, Norberto Leal, Gerardo Lopez, Joe R. Vasquez and Belinda Madrigal in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. D. 73472 Sheriff Department: Requesting approval for requisition no. 405566 for 2019 membership dues to the Texas Jail Association for Chief Roy A. Quintanilha, Captain Belinda Madrigal and Captain Joe R. Vasquez in the amount of $30.00 each with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor. 10. Budget & Management: A. 73532 Salary Sweep (1100): Approval to transfer lapsed salaries, fringe benefits, and allowances from various departments into the Co. Wide Adm.-Contingency account. B. 73561 Pct. 4 Road & Bridge Salary Sweep (1200): Approval to transfer Pct. 4 Road & Bridge lapsed salaries and fringes into Pct. 4 Road Maintenance accounts to fund various operating expenses. C. 73499 Telephone Sweep (1100): Approval to transfer General Fund lapsed telephone expenditures from various departments to the I.T. Countywide-Telephone account. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 73588 Requesting acceptance and approval of invoice as submitted by B2Z Engineering for professional engineering services under WA #1 Contract# C-18-227-09-18 for "Structural Assessment Jail Kitchen", through the current Agreement.(PO #802409). Invoice # Amount 40080 $1,135.21 B. 73589 Requesting acceptance and approval of invoices as submitted by B2Z Engineering for professional engineering services under WA #2 Contract# C-18-273-11-20 for "Hidalgo County Sheriff's Office Detention Barracks", through the current Agreement.(PO #803340): Invoice # Amount 20185 $4,187.86 20192 $ 911.50 C. 73596 139th State District Court: Approval of one 48 month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435. Requisition # Months Model Monthly Payment 00405456 48 IMC4500 $172.30 D. 73591 Budget: Approval of one 36 month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435: Requisition # Months Model Monthly Payment 00405180 36 IMC6000 $470.54 00405180 36 IMC6000 $382.54 E. 73580 Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", Through the current (On-Call) Agreement.(PO#800977). Invoice # Amount 10030573 1,833.95 F. 73505 Requesting approval for the redesign of Hidalgo County Health and Human Services Website (http://hchd.org/), to include any future hardware, software, maintenance, technical support, updates, upgrades, licenses, automatic renewals and any other pertinent related services with "Icon Enterprisee dba CivicPlus" thru the Sole Source declaration on 12/11/2012 under AI-35478 in the amount of $12,300.00 including authority for County Judge or Designee to execute said agreement subject to receipt of fully executed 1295 form. G. 73576 District Attorney: Approval of fifteen (15) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435]; Requisition# Months Model Monthly Payment [406038] (10-Locations) [Felony - Admin] [Check Fraud - Admin] [Intake - Admin] [Misdemeanor - Admin] [Special Crimes Unit - Admin] [Civil / Juvenile - Admin [Admin 2 - Admin] [Civil Litigation - Admin] [Victims Assistance - Admin] [Victims Unit Court Advocate - Admin] 48 MP5055SP $ 219.36 [406038] (4-Locations) [Felony - Reception] [Check Fraud - Reception] [Intake - Reception] [Misdemeanor - Reception] 48 MP5055SP $198.19 [406038] (1-Location) [Admin 1 - Admin Color] 48 IMC4500 $198.61 H. 73553 Requesting approval to pay invoice #11327901 in the amount of $2,578.26 for FM 88 Project (5th St.- FM 1925) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. I. 73554 PCT. #1 (1315): Requesting approval to pay invoice #11327909 in the amount of $75,289.58 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. J. 73555 PCT. #1: Requesting approval to pay invoice #11327916 in the amount of $34,498.00 for Mile 10 Project (Mile 6-FM1015) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. K. 73556 Pct. #1: Requesting acceptance & approval of invoice #11327896 in the amount of $450.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc. L. 73557 PCT. #1 (1351): Requesting approval to pay invoice # 10044 in the amount of $4,788.50 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC. M. 73552 Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.: Project PO Number Inv. Date Inv. Number Inv. Amount WA#1 785461 11/30/19 11327905 $33,146.95 WA#2 793535 11/30/19 11327906 $11,777.95 N. 73351 Approval to exercise the County's option to utilize the final one (1) year renewal/extension term under contract C-18-204-12-18 for "Hauling Services Of All Road Materials (excluding Hot Mix) with Roy's Hauling Services, Inc. (under same rates terms and conditions) subject to compliance with HB 1295. O. 73550 Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #3 Contract# C-18-142-05-08 for Five (5) Bus Shelters with accessible parking (PO#789747): INVOICE #: AMOUNT: 10030576 $6,330.60 P. 73544 Approval of Application for Payment No. 9 in the amount of $147,123.13 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E. Q. 73525 Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Las Milpas Park Youth Facility Project 12/02/19 20188 $ 2,920.91 767363 Las Milpas Road Project 12/02/19 20189 $ 7,027.29 777422 N. San Juan Park Swimming Pool Project 12/02/19 20190 $ 868.71 782815 Regional Linear Park Project-Phase II 12/02/19 20191 $64,941.95 790326 Valle Alto Park Youth Facility Project 12/02/19 20193 $ 548.41 792886 Dicker Road Project 12/02/19 20194 $10,550.26 803856 Indoor Baseball Restroom Project 12/02/19 20195 $ 653.69 807991 R. 73530 Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects: Project Name Invoice Date Invoice # Amount PO# Regional Linear Park Project (WA#10) 11/30/19 11327904 $ 6,135.10 779803 SH 107/BUS 281 Roadway & Drainage Improvement Project 11/30/19 11327922 $ 1,782.87 750481 Cesar Chavez Road Project (WA#1) 11/30/19 11327923 $ 5,064.97 732294 Eldora Road Project 11/30/19 11327924 $43,547.61 732796 S. 73531 1. Requesting approval to declare as "Surplus" the items listed in Exhibit "A" [office furniture, equipment, vehicles] for the purpose of sale through auction scheduled for 01-18-2020 in accordance with Texas Local Government Code 263.152(a)(1); 2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-18-2020. T. 73534 1. Requesting approval to declare "Surplus" the items listed in Exhibit "A" [vehicles, heavy machinery] for the purpose of sale through on-line auction scheduled for 01-25-2020 in accordance with Texas Local Government Code 263.152(a)(1); 2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-25-2020. U. 73295 Authority to advertise and approval of procurement packet for "Dental Care Provider Network for HC Indigent Health Care Level 2 Program" - 2019-291-01-15-HGO with authority to re-advertise when/if necessary/required. V. 73503 Approval of the following invoice (for processing and payment) as submitted by contracted project engineer; B2Z Engineering. Invoice No. Project Invoice Date P.O. Number Invoice Amount 40081 Memorial Park Construction Phase Services 12/2/2019 767241 $1,306.71 W. 73497 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO# L&G Consulting Engineers, Inc. 11/30/19 11327908 $12,577.44 807672 X. 73486 Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.: Invoice No. Date Project PO No. Amount 11327921 11-30-19 Liberty Rd. WA #3 735526 $ 7,171.20 11327897 11-30-19 FM 681 Project 625224 $ 883.02 11327898 11-30-19 FM 681 (FM 2221/FM 492) Project 625225 $ 577.35 11327910 11-30-19 FM 494 Shary Rd. 779844 $ 2,000.00 11327911 11-30-19 Mile 3 Project WA #4 771660 $ 6,493.00 11327899 11-30-19 Mile 3 WA #6 (Tom Gill to FM 2221) 784305 $ 10,520.30 11327902 11-30-19 Veterans Blvd. WA #2 763269 $ 12,037.50 11327912 11-30-19 Veterans Blvd. WA #3 772041 $134,800.00 11327913 11-30-19 FM 676 WA #2 (SH 107 to Taylor) 806793 $140,140.00 Y. 73523 Approval of the additional of the fuel cards/users including, but limited to, the following: 1. Hidalgo County Adult Probation Department - delete fuel card users 2. Hidalgo County Sheriffs' Office - add fuel card and fuel card users 3. Hidalgo County Health & Human Services Department - EL fuel cards
D. 73477 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 16-30, 2019 in the amount of $56,114.61 and requesting approval of wire transfer. E. 73476 1. Approval of reimbursement in the amount of $1,373,368.26 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/21/19 to 12/04/19. 11/21-27/19 $ 840,857.85 11/29-29/19 $ 13,576.15 12/02-04/19 $ 518,934.26 TOTAL $1,373,368.262. Approval of wire transfer to cover claims paid.
County Judge's Office: A. 73601 Appointment of member to the Tropical Texas Center Behavioral Health Board
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 73529 A. Presentation of scoring grid for the purpose of HCCC ranking the responses received for the project titled: "Excess Workers Compensation Insurance" for RFP 2019-226-11-13-YZV; B. Authority for the Purchasing Department to enter into negotiations and finalize an agreement for action by HCCC with the "qualified" ranked firm of _______________________________________ for "Excess Workers Compensation Insurance." 2. 73545 Action by HCCC for the casting of ballots/votes for seven (7) candidates for Texas Coalition for Affordable Power [TCAP-Aggregation Pool] Board of Directors from the nominees provided. 3. 73563 Discussion, consideration and action entering/approving an "Order" to adopt: Hidalgo County Rules for Conducting a Public Auction for Tax Sales using Online Bidding and Sale pursuant to Texas Tax Code, Chapter 34.01. 4. 73527 Acceptance and approval of Letter of Engagement/Agreement for Financial Advisory Services Project with the firm of: Estrada - Hinojosa & Company, Inc., subject to compliance to HB1295. 5. 73567 Requesting authority to enter into a 37 month agreement for Fire Alarm Monitoring Services, with Safe Guard Fire Security in the amount of $37/month for the following County offices/buildings located at 300 W. Hall Acres, Pharr, TX 78577: LOCATION AMOUNT PER YEAR PCT 2-ADM OFFICE $444.00 HEALTH/WIC PROGRAM OFFICES $444.00 TAX OFFICE $444.00 JUSTICE OF THE PEACE AND CONSTABLE OFFICES $444.00 B. Pct. 4 1. 73590 Action with approval to rescind R/AI-#72811 [CC 11-19-19] for the awarding of "secondary vendor"- Granchelli Construction, LLC [RFB: C-19-212A-11-19] inasmuch as contract document has not been executed since vendor informs County that Pit offered in bid can no longer offer product. 2. 73540 Acceptance and approval of final negotiated agreement (C-19-300-12-10) for "On-Call Professional Engineering Services for Precinct 4 Road & Bridge, CIP, and Other Projects in General" with TEDSI Infrastructure Group, Inc. (approved CC 11/19/19). 3. 73479 Acceptance and approval of final negotiated agreement (C-19-299-12-10) for "On-Call Professional Engineering Services for Precinct 4 Road & Bridge, CIP, and Other Projects in General" with L & G Consulting Engineers, Inc. d/b/a L & G Engineering (approved CC 11/19/19).
District Attorney's Office: A. 73488 Hidalgo County DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG).
Sheriff's Office: A. 73475 Pursuant to Hidalgo County Cellular Telephone Policy (AT&T, DIR-TSO-3420) presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Connect Government) for the following: Approval of requisition # 405258 for 60 Unlimited FirstNet Data lines @ $37.00 each for Patrol Units. B. 73524 Sheriff's Office - Operation Stonegarden FY 2017 (1284): 1. Authorization to request a grant adjustment for a 2 month extension for FY 2017 Operation Stonegarden (grant #3172203) with authority for Co. Judge to certify adjustment on eGrants. C. 72386 DOJ - USMS - U.S. Marshal (1284): 1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for one (1) officer in the amount of $3,750.00 per officer for FY 2020 (October 1, 2019-September 30, 2020). 2. Requesting authorization to pay overtime reimbursable under the grant terms and conditions. 3. Approval of certification of revenues, as certified by the County Auditor, for the FY 2020 DOJ-USMS overtime funds in the amount of $3,750.00 and appropriation of same.
Tax Office - Paul Villarreal: A. 73571 Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $430.00 for counterfeit bills received. B. 73517 Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $1010.00 for counterfeit bills received.
Executive Office: A. Presentation for discussion of the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. Status update on Hidalgo County Wellness Program C. 73558 Approval to accept settlement check from Texas Municipal League (TML) in the amount of $580.00 to settle damages to County Morgue fence. (Facilities Management)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 73572 Pct. 3 Road Maintenance (1200): 1. Approval to extend temporary full-time position for 2 weeks beginning 12/23/2019 and ending 12/31/2019: Action Dept./ Prg. Slot # Position Title Grade Extend Temporary Full-Time Position 123-005 T113 Clerk I 01 2. Approval to extend temporary full-time position for 1 week beginning 12/27/2019 and ending 12/31/2019: Action Dept./ Prg. Slot # Position Title Grade Extend Temporary Full-Time Position 123-005 T110 Road Maintenance Foreman 13
Urban County: A. 73440 Approval of Second Amendment to Interlocal Agreement between the County of Hidalgo Urban County Program and Hidalgo County Drainage District No. 1 for the construction of drainage structures/improvements of the 2015 GLO Flood Grant Trenton Drain Phase II and Phase III, project located in Pct. 4 . Agenda item was reviewed and approved by Commissioners Court and is being resubmitted to make the corrections to the caption. B. 73559 Requesting approval to authorize the Urban County Program Director to enter into an Information Sharing Access Agreement (ISAA) with The Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). C. 73480 Approval of land acquisition of Parcel #9 for the 2015 Flood Grant/ Trenton Drain Phase II and III (GLO 18-271-000-A923).
Adult Probation: A. 73504 Adult Probation - DWI CRT (1289) 1. September 2019 Approval of certification of revenues, as certified by the Co. Auditor, for the DWI Grant program income in the amount of $2,219.00 and appropriation of the same. 2. October 2019 Approval of certification of revenues, as certified by the Co. Auditor, for the DWI Grant program income in the amount of $1,262.00 and appropriation of the same.
Health & Human Services Department: A. Health Care Funding District: B. Indigent Health Care Program: 1. 73482 Discussion and approval to add preventative dental services to the County Indigent Health care Program - Level 2 Program.
Elections Administration: A. 73581 Discussion on election updates. B. 73583 Update related to massive mail out and new voter registration certificates.
WIC: A. 73508 Approval to accept from the WIC State Office a 2020 Starcraft Bus as part of the Hidalgo County WIC Program Inventory with authority for Executive Officer and/or WIC Director to sign documents. B. 73526 WIC: Requesting approval for payment for the following invoices as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. Vendor Location Account Service Date Object Amount City of Donna 301 S.8th St. 01-1655-00 09/26/19-09/30/19 411 $7.60 City of Donna 301 S.8th St. 01-1821-03 09/26/19-09/30/19 411 $5.24
Budget & Management: A. 73516 92nd DC (1100): Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan: FROM TO Action Dept/Prg Slot Position Title G/S Budgeted Salary Proposed Salary G/S Effective Date Promotion 001-001 0003 Bailiff II (DC) G13S01 $54,723.00 $56,638.00 G13S03 12/2/2019 B. 73484 1. Approval and acceptance of Order dated October 24, 2019 setting salary of County Auditor, Assistant Auditors, and Budget of the County Auditor for 2020. 2. Approval and acceptance of Order dated October 24, 2019 setting salary of Court Reporters for 2020. 3. Approval of interdepartmental and intradepartmental transfers. C. Budget Appropriations: 1. 73495 Pct1 Rd. Maint. (1200): Requesting approval of the Certification of Revenue by the Hidalgo County Auditor in the amount of $136,516.36 from Hidalgo Drainage District No. 1 to fund road expenditures, reimbursements of labor, equipment and appropriation of the same.
19. Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, & 551.074 to discuss the following: A. Real Estate Acquisition B. Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code. C. 73607 Pending/potential litigation - Tract numbers RGV-MCS-2222 and RGV-MCS-3001 D. 73568 Discussion and/or deliberation regarding employment of Director, Facilities Management 20. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
21. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 73608 Pending/potential litigation - Tract numbers RGV-MCS-2222 and RGV-MCS-3001 D. 73569 Discussion and/or deliberation regarding employment of Director, Facilities Management 24. Adjourn