1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 58393 Request approval to issue payment on the following items: A-Application for Retainage Release in the amount of $29,329.75 from RDH Site and Concrete, LLC pertaining to Contract No. C-HCDD1-16-026-06-07 for Tex Mex Drain Ditch Improvements (Road Crossings). PO#629640. B.-Application for Payment No. 1 in the amount of $168,198.28 from Mor-Will, LLC pertaining to Contract No. C-HCDD1-16-039-08-16 for Drainage Improvement Project-Mercedes Lateral Flood Pump. PO#630510. C-Application for Payment No. 4 in the amount of 86,879.25 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers pertaining to Contract No. C-HCDD1-16-031A-08-09. PO#630318. D. Application for Payment No. 3 in the amount of $90,216.00 from Texas Cordia Construction, LLC pertaining to Contract No. HCDD1-16-006-04-26 J-09 Drain Improvement Phase II (Rio Grande Care Rd to North Main Drain). PO#629475. E. Application for Payment No. 4 in the amount of $96,927.12 from Texas Cordia Construction, LLC pertaining to Contract No. HCDD1-16-006-04-26 J-09 Drain Improvement Phase II (Rio Grande Care Rd to North Main Drain). PO#629475. 6. 58391 Request approval to issue Termination Notice for the following listed Work Authorizations and Supplemental Agreements for Professional Services with TEDSI Infrastructure Group, Inc. in connection to Precinct No. 1 2012 Bond Referendum Improvement Projects for Hidalgo County Drainage District No. 1, stated (under Article 3.4 (5)-Termination by Owner without cause upon thirty (30) days written notice to the Engineer). Work Authorizations W-A # 2, W-A #8, W-A #11, W-A #12-Supplemental Agreement # 1, W-A #13-Supplemental Agreements # 1,2,3, W-A #14-Supplemental Agreement #1 7. 58310 Requesting authority to advertise Request for Qualifications for the following listed Professional Services Pool: A. Engineering Services RFQ No. HCDD1-17-008-03-01 B. Surveying Services - RFQ No. HCDD1-17-009-03-01 C. Real Estate Appraisal Services- RFQ No. HCDD1-17-010-03-01 8. 58250 Authority to advertise and approval of plans and specifications developed by project engineer, Quintanilla, Headley and Associates, Inc., for: Hidalgo County Drainage District No. 1 -"Hidalgo County Precinct No. 2 Minnesota-Cesar Chavez Area Drainage Improvement Project" -RFB No. HCDD1-17-007-03-01, including the re-advertising of projects in the event no Bid responses are received or bids are rejected and project is still required. 9. 58263 Requesting approval to accept bid and approval to award Contract to Rod Robertson Enterprices, Inc., lowest and best bidder meeting all specified requirements for RFB No. HCDD1-17-003-01-25 "Auctioneer & Storage Services", subject to compliance with HB1295. 10. 58378 Request approval of Budget Amendment in the amount of 1.6 million from the Districts unreserved fund balance for the Construction of the District's Administration Building and site improvements, and to transfer said funds into the Districts Capital Project Fund in order to account for the expenditures. 11. 58355 Requesting approval of Right of Entry request from S&B Infrastructure as it relates to the Raymondville Drain Project for Flood Control and authority for District General Manager to execute. 12. 58356 Requesting approval of Closing Documents for Parcel 79 as it relates to HCRMA SH 365 Project and authority for Chairman of the Board to execute. 13. 58349 A.) Requesting approval of closing documents for Parcel 36E as it relates to La Joya Bypass Outfall Ditch and authority for the Chairman of the Board to execute documents. B.) Pursuant to the Boards approval of Agenda Item No. 58349 (A), requesting approval to issue manual payment in the amount of $81,128.00 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161345, Parcel 36E. 14. 58357 Requesting approval of Closing Documents for Parcel 77 as it relates to HCRMA SH 365 project and authority for Chairman of the Board of execute. 15. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 18. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 19. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda 1. 58408 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 58410 Presentation of Fund Information Report B. 58278 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of October 2016 and November 2016. C. 58252 1. Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2015-2016 TIRZ payment, in the amount of $186,927.57 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg. 2. Discussion, consideration and approval to process the City of Hidalgo 2015-2016 TIRZ payment in the amount of $251,460.92 pursuant to the interlocal agreement between the City of Hidalgo, Hidalgo County, and Tax Increment Reinvestment Zone No. 1. 3. Discussion, consideration and approval to process the City of Edinburg's "Entertainment Center" 2015-2016 TIRZ payment, in the amount of $53,025.62 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 4, City of Edinburg. 3. 2017 Intradepartmental transfers: A. 58403 2017 - General Litigation (1100) B. 58390 2017- Hidalgo County Sheriff's Office (1100) C. 58396 2017 - 93rd DC (1100) D. 58377 2017 - Pct 3 Parks (1100) E. 58364 2017 - County Judge's Office (1100) F. 58319 2017 - Nuisance Abatement Program (1100) G. 58328 2017 - Master Court (1100) H. 58351 2017 - District Attorney's Office/ Autopsies (1100) I. 58253 2017- WIC (1292) J. 58282 2017 - Facilities Management (1100) K. 58290 2017 - 389th DC (1100) L. 58297 2017 - Treasurer's Office (1100) M. 58246 2017 - Elections (1100) N. 58247 2017 - Sheriff (1100) O. 58259 2017- 430th DC (1100) P. 58232 2017 - CW Mech Shop (1200) Q. 58218 2017 - Constable Pct 1 (1100) R. 58222 2017 - 449th District Court (1100) S. 58335 2017 - Pct. 1 Road & Bridge (1200) T. 58309 2017 - Pct 1 Rd Maint (1200) U. 58245 2017 - Pct 1 - Administration (1200) V. 58225 2017 - Pct 1 - Road Maintenance (1200) W. 58227 2017 - Pct 1 - Parks (1100) X. 58384 2017 - Pct. 2 Adm (1200) Y. 58341 2017 - Pct 2 CRC San Juan (1100) Z. 58342 2017 - Pct. 2 Sanitation (1100) AA. 58230 2017 - Facilities Management (1100) BB. 58212 2017 - DA Civil Litigation (1100) 4. 2017 Interdepartmental transfers: A. 58369 Co. Wide Adm. (1100): Approval of 2017 Interdepartmental transfer from General Litigation-Legal Services to Co Wide Adm-Contingency in the amount of $241,000.00. B. 58381 Humane Society (1100): Approval of 2017 interdepartmental transfer from Co.Wide Adm.-Contingency to Humane Society in the total amount of $241,000.00 to fund the increase of the contract between Hidalgo County and Palm Valley Animal Center. C. 58383 BCAP (1200): Requesting approval of 2017 interdepartmental transfer from Co. Comm. Acct (125-004) to BCAP (125-028) in the amount of $3,000.00 D. 58196 Independent Audit (1100): Requesting approval of 2017 interdepartmental transfer from Co. Comm. Acct (125-004) to Independent Audit (125-005) in the amount of $ 5,000.00 E. 58360 CCL #1 (1100): Approval of 2017 interdepartmental transfer from Co Wide Adm. - Contingency to CCL #1 in the amount of $100.00. F. 58372 398th DC (1100): Approval of 2017 Interdepartmental transfer from Co. Wide Adm. - Contingency to 398th DC in the total amount of $20,986.96. G. 58374 Pct.4 (1200): Approval of interdepartmental transfer from Pct.4 Rd Maint (program 007) to Pct.4 Admin (program 005) in the amount of $ 5,000.00. H. 58275 Pct.4 (1100): Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Emergency Srv Linn-SM (program 187) in the amount of $195.00. I. 58249 Pct.4 (1100): Approval of interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Emergency SRV Linn-SM (program 187) in the amount of $851.40. 5. Planning Department: A. 58314 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 58293 Approval of Right of Way Permits: Sharyland Water Supply Corp. Parallel Line: A 12" waterline to begin at the intersection of Moorefield Rd. and FM 681 (Mile 14 Rd) to go west for 2.5 miles. Waterline to be located 5 ft. south of the north R.O.W. ; then to go north for a distance of .75 mile. Waterline to be located 5 ft. west of east R.O.W. line of FM 681. City of McCook. B. 58273 Approval of Right of Way Permits: Agua Special Utility District: Agua SUD proposes to bore 30 ft. across Texan Road in Mission, Texas, Hidalgo County, to install a 1" waterline with 2" PVC casing. C. 58315 Approval of 457 plan hardship withdrawal request for employee #089761 7. Tax Refunds: B. 58208 Account Number Payer Amount M2240.00.000.0001.01 McAllen Associates $4,947.68 S2741.00.000.0014.00 San Investments LLC $5,118.84 T1750.00.000.0012.00 Torales Maria Alvarado $2,500.00 8. Membership Dues: A. 58198 Amigos Del Valle/County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: VENDOR YEAR AMOUNT ACCT. # REQ. # Amigos Del Valle, Inc. 2017 $ 5,000.00 7-1100-444-00-125-018-0-810 313637 National Association of Counties (NACO) 2017 $11,983.00 7-1100-413-30-125-004-0-810 313639 Texas Conference of Urban Counties 2017 $21,531.00 7-1100-413-30-125-004-0-810 313641 Texas Association of Counties 2017 $ 2,440.00 7-1100-413-30-125-004-0-810 313691 B. 58266 Constable Pct. 1 (1100): Requesting approval of the 2017 Justice of the Peace and Constables Association of Texas (JPCA) annual membership dues (Req. #312387) with authority for the County Treasurer to issue check in the amount of $690.00 after review, audit, and processing procedures are completed by the County Auditor. C. 57938 ILCA: Approval to pay the 2017 Annual Membership dues to the International Lactation Consultant Association for Diana Cardona IBCLC, Sandra Escamilla IBCLC and Ester Carrizales RNC, LRN, IBCLC in the amount of $396.00./($132.00 ea.) Requisition #(311942) with authority for the County Treasurer to issue check after review, audit,and processing procedures are completed by the County Auditor. 9. Budget & Management: A. 58286 1. Approval of reimbursement in the amount of $45,241.44 to Aetna Insurance Company for claims paid on behalf of Hidalgo County for 01/18/17. 2. Approval of wire transfer to cover claims paid. B. 58313 1. Approval of reimbursement in the amount of $312,007.92 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/20/17 to 01/25/17. 2. Approval of wire transfer to cover claims paid. C. 58285 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 16-31, 2017 in the amount of $73,830.80 and requesting approval of wire transfer. D. 58284 1. Approval of reimbursement in the amount of $372,200.48 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/14/17 to 01/27/17. 01/14-20/17 $292,189.23 01/21-27/17 $ 80,011.25 TOTAL $372,200.48 2. Approval of wire transfer to cover claims paid. E. 58323 TXDOT Pct 1 FM493 (Champion-US281) (1315): Clarification/Correction to amount stated on AI-58163, previously approved by commissioners' court on 1/24/17, check payable to Texas Department of Transportation Trust Fund should be in the amount of $6,055.10 to cover the County's additional estimated share of Right of Way Direct State Costs, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ#0863-01-057) 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 58362 Requesting approval of payment of Invoice #11326139 in the amount of $29,621.68 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project. C. 58363 Requesting approval of payment of Invoice #11326138 in the amount of $31,066.64 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project. D. 58365 Requesting approval of payment of Invoice #11326115 in the amount of $4,684.55 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project. E. 58368 Requesting approval of payment of Invoice #11326127 in the amount $6,082.16 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project. F. 58371 Requesting approval of payment of Invoice #11326126 in the amount of $6,259.03 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. G. 58298 Approval of the following agreements with Superior Alarms for fire inspection and/or monitoring services for: 1. Requisition #312504-36 month lease agreement for fire inspections & annual fees for three [3] Health Dept. locations identified in supporting documentation as well as BACKGROUND; H. 58361 Pct 4 Project Invoices - 1.) Requesting approval of the following payment invoice submitted by South Texas Infrastructure Group: Sunflower Road Project, in the amount of $25,093.04 -Invoice #S17-018//P.O. #753585. 2.) Requesting approval of the following payment invoice submitted by Herrcon: Project- Sign Letter, in the amount of $2,628.30 -"M" Rd. Building: JOC Contract # 464-14-/P.O. #745103. 3.) Requesting approval of the following payment invoice submitted by Rigney Construction & Development, LLC. in the amount of $114,836.95, Project-Renovations of M Road Bldg.-Pay App. #1,P.O. #752997. 4.) Requesting approval of the following payment invoice submitted by B2Z Engineering:Project in the amount of $28,749.24,WA #3 Brushline Road-Invoice # 40001,P.O. 753654. 5.) Requesting approval of the following payment invoice submitted by RG Enterprises, LLC.: Project- Landscape/Structural Irrigation-San Carlos CRC-Pay App. #1, in the amount of $69,013.55, P.O. 748664. 6.) Requesting approval of the following payment invoice submitted by Halff Associates, Inc. in the amount of $1,792.40, Project-Sanitation Collection Facility & M Road Bldg.-Inv. #M220878/P.O. #745734. I. 58318 Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. A.) FM1925 & N. Alamo Rd Extension- Work Authorization No. 2-invoice 11326114- $ 3,700.50. P.O. #684964 B.) Mile 5 Project (Taylor Rd. to FM 2220 (Ware Rd.))- Invoice 11326123- $ 87,925.00. P.O. 740893 J. 58295 Requesting approval of SA4 to WA2 for the ["Abatement/Demolition of the Guardhouse and Wall" with additional survey work and the re-design of the storm drain system] in connection to "job specific" Project: Extension of 10th Street Project (SH107 - FM1925) under agreement #C-12-126-10-16 with L&G Consulting Engineering, Inc. for Hidalgo County Precinct No. 4 K. 58321 New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281(PO#750481): Vendor Invoice Date Invoice# Amount L&G Engineering, Inc. 1/31/17 11326128 $102,451.45 L. 58322 Executive Office - Traffic Engineering: Acceptance and approval of Invoice #11326108 dated 1/31/17 in the amount of $7,681.76 for the month of January 2017 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569) O. 58344 Approve payment No. 3 in the amount of $6,446.20 as submitted by Aranda and Associates for the provision of professional engineering services in connection to Contract# C-16-164-04-26 - PO# 743893 amid Work Authorization No. 1. P. 58237 Approval of request for Payment-Application No. 2 in the amount of $166,449.88 as submitted by Texas Cordia Construction, LLC - Contract No. C-16-279-09-06 - PO# 751918 for the provisions of Paving and Drainage Improvements Project to Mile 11 North (FM 1015 - Mile 1 West). Q. 58239 Approval of request for Payment-Application No. 3 in the amount of $227,389.15 as submitted by Texas Cordia Construction, LLC for the provision of Paving & Drainage Improvements Project to Mile 14 1/2 (Mile 4 – Mile 6). R. 58347 Commisioner Pct 1: Approval of payment No.4 in the amount of $5,972.00 as submitted by Aranda and Associates for the provision of professional engineering services in connection to Contrac t# C-16-164-04-26 (PO# 743894) amid Work Authorization No.2. Project: Roadway Reconstruction along Mile 14 1/2 (Mile 4 to 6). S. 58116 Requesting authority to advertise and approval of procurement packet (i.e. specifications/ requirements, legal notice, draft requirement agreement etc.) for Hidalgo County-"Repair, Installation & Removal of Communication & Radio Tower Misc Equipment"-RFB No.:2017-039-SGS, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required. T. 58226 Approval of Invoice #3 (Project #05-196 B-2) in the amount of $4,255.00 submitted by contracted engineer, Hinojosa Engineering Inc., in connection with professional services rendered for: "Penitas Landfill Survey." V. 58261 Pct 4 CRC - San Carlos (1100): Approval to enter into a 48 month capital lease agreement for one copier with Ricoh USA/GE Ricoh USA through State of Texas DIR Contract #TSO-3041. X. 58101 The Hidalgo County Juvenile Boot Camp requests removing the following Hidalgo County fixed assets [as detailed in Exhibit "A" attached hereto] from their current inventory list. Y. 58228 Pct. #1: Approval of Payment Application No. 3 in the amount of $207,883.51 as submitted by 2GS, LLC for the provision of Paving and Drainage Improvements for the Colonia Noreste project (Contract #C-16-260-07-19), as reviewed by project engineer, TEDSI Infrastructure Group Consulting Engineers. Z. 58211 Civil Service: Action to approve the County's option to renew/extend for its final one (1) year term [as permitted under the current agreement] the engagement of the Espinosa Law Firm for the provision of legal services to the Hidalgo County Civil Service Commission subject to compliance with HB 1295. AA. 58093 WIC: Requesting authority to advertise [including the re-advertising of projects in the event no Bids are received and/or are rejected and project is still required] with approval of RFB procurement packet (i.e., specifications/requirements, legal notice, draft requirements agreement etc.,) as attached hereto for: Hidalgo County WIC Program-Purchase of Microcuvettes - RFB 2017-044-02-03-01-YZV. BB. 58229 Approval for the automatic extension of a successive (1) year as provided in the letter of engagement with The J. Ramirez Law Firm for the continuation of the provision of services as Bond Counsel for Hidalgo County. CC. 58216 Pct. 2: Requesting approval of payment of Invoice #11326101 in the amount of $38,199.03 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. DD. 58215 Pct. 2: Requesting approval of payment of Invoice #11326082 in the amount of $29,995.05 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project. EE. 58213 Pct. 2: Requesting approval of payment of Invoice #11326102 in the amount of $5,489.90 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project. FF. 58217 Add/Delete Fuel Cards/Users including, but not limited to the following: 1. Hidalgo County Constable Pct No. 3 - fuel card user 2. Hidalgo County Headstart Program - fuel cards/users 3. Hidalgo County HIDTA Task Force - fuel card user 4. Hidalgo County Planning Department - fuel cards/users 5. Hidalgo County Constable Pct No. 1- fuel cards 6. Hidalgo County Constable Pct No. 4 - fuel card GG. 58264 Add Fuel Cards Users for HC, including, but not limited to the following: 1. Adult Probation - add fuel card users 2. Constables Pct No. 2 - fuel card users 3. Executive Office (BCAP) - add fuel card user
58209 Account Number Payer Amount H0416.99.001.00A5.04 Trinity Environmental Sed I, LLC $11,626.02 T2100.00.241.0008.01 Red Rock Real Estate Development Group I $27,341.37
58402 D.A. - Civil Litigation: Request authorization to enter into a 60-month lease agreement for $98.69 monthly and/or $296.07 quarterly an awarded vendor through BUYBOARD 407-12. The lease includes all hardware, software, installation, hardware & software maintenance, Soft-Guard Subscription, and IntelliLink Subscription/Meter rental.
Requisition #313223- monitoring services to include continuation of services through the life term of equipment in place by end user including any future equipment purchases through Superior Alarms awarded contract with BuyBoard #433-13 with authority for County Judge or Court Member to execute/sign agreements.
FM 2220 (Ware Road) Project-Work Authorization No. 2-Invoice 11326117- $ 18,650.00. P.O. 736559.
58327 Requesting approval to enter into a 36 Month Capital Lease with Canon through a Texas DIR contract #TSO-3101, for 93rd District Court.
58331 Approval of Payment Application No. 1 in the amount of $140,737.75 submitted by Bearkat Construction LLC, awarded contractor for Precinct 1's Mile 9 North Road FEMA Project as certified for payment by project engineer, TEDSI Infrastructure Group, C-16-290-09-06.
58257 Hidalgo County District Attorney's Victims Unit requests approval to enter into a 36 month capital lease with Ricoh, awarded [through HC membership/participation with Tx. Dept. of Information Resources, aka] DIR's Contract #TSO-3041 with all supporting documentation attached/contained herein.
58219 County Court-at-Law #5 requests approval to enter into a 36-month capital lease with Xerox, awarded [through HC membership/participation with Tx Dept. of Information Resources, aka] DIR's Contract #TSO-3043 with all supporting documentation attached/contained herein.
Precinct #4 - Comm. Palacios: A. 58367 Resolution in honor of Jaime Guerra for his 13 years of service to Hidalgo County
57941 Proclamation declaring February 2017 as Teen Dating Violence Awareness month.
58241 Proclamation in support of the Children's Advocacy Center of Hidalgo County and its fundraiser.
58214 Appointment or Re-appointment of board members to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term (current terms expiring are County Judge, Precinct 3, and Precinct 4)
58265 Hidalgo County DA's Office- Border Prosecution Unit Grant (BPU) (1281): Approval to submit a BPU Grant #2537806 budget adjustment to the Office of the Governor (OOG).
58326 DA's Office - Hidalgo County Domestic Violence Specialty Prosecutor Grant (1281): 1. Requesting approval to apply for the FY2017 Hidalgo County Domestic Violence Specialty Prosecutor Grant 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents
58329 DA's Office-Victim Assistance Program Grant (1281): 1. Requesting approval to apply for the FY2017 Hidalgo County DA's Office - Victim Assistance Program Grant 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents
HIDTA - Task Force: A. 58235 Discussion, consideration and approval to submit the four (4) part SF424 Application Form related to the ONDCP High Intensity Drug Trafficking Areas Program (HIDTA) with authority for County Judge to sign required documentation. Application includes the following: 1. SF 424 General Application 2. SF 424A Budget Information Non Construction Programs 3. SF 424B Assurances Non-Construction Programs 4. SF 424 Lobbying Form B. 58242 Authorization and approval of extending grant period from 01/01/2015 - 12/31/2016 to 01/01/2015 - 06/20/2017 on award no. G15SS0002A between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy (HIDTA Task Force). C. 58220 Acceptance and approval to reimburse Rod Robertson Enterprises, Inc. (County Contract No. C-15-030-04-28 Auctioneer & Storage Services) $14,900.00 for a returned auctioned vehicle (vehicle title could not be obtained).
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 58223 C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al D. 58271 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County E. 58276 CL-16-45005-A; Saul Sosa v Hidalgo County Indigent Defense and Hidalgo County F. 58387 C-2307-16-I; Ruth Reynua, et al v. Hidalgo County, et al G. 58291 EEOC Charge No. 451-2016-02842; Jose Lauro Hinojosa v Hidalgo County H. 58255 Claim of David Fox I. 58305 Claim of Judith Gonzalez J. 58307 Claim of Judith Gonzalez Custodian of Audrey Roque, a minor passenger
58214 Appointment or Re-appointment of board members to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term (current terms expiring are County Judge, Precinct 3, and Precinct 4)
58401 A. Acceptance of Quote #00001409 from HART InterCivic, awarded vendor, through BuyBoard Coop. Program Contract #460-14 Voting Equipment [as approved by state of Texas Certification Process] including the Contract document [reviewed/approved as to form by HC-DA/Civil Section] with authority to purchase same through a submitted Electronic Requisition and processed Purchase Order System in the amount of $5,491,500.00 [with details on both the Contract document and/with attached Quote herein] and approval to have County Judge to execute HART Interactive Contract Documents and subject to compliance with form 1295 and any other statutory/policy requirements, if and when applicable; B. Pursuant to TxLGC 263.152(a)(2), approval to declare "Surplus" all ES&S Ivotronic Voting Equipment, Accessories, Software and authority for HC [upon the anniversary of renewals] issuing written notices of non-renewing maintenance and support agreements [as detailed on schedule attached hereto] with actual "trade-in" of the items to HART InterCivic [with corresponding credit of $750K] with transfer of all equipment as agreed upon by both HART Interactive & Hidalgo County [through Elections Dept.] and pursuant to contract terms/conditions; Description Duration / End Date Qty. Deadline to mail Termination Letter Ivotronic Voting Machines 2/1/2016 - 1/31/2017 267 Plus 650 Machines 12/31/2016 Ivotronic Voting Machines 5/1/2016 - 4/30/2017 70 Voting Machines 3/30/2017 Unity Software Renewal License 7/1/2016 - 6/30/2017 1 Software License 5/30/2017 Unity ERM Software Renewal License 9/1/2016 - 8/31/2017 1 Software License 7/31/2017 Ivotronic Voting Machines 8/1/2016 - 7/31/2017 464 Voting Machines 6/30/2017
Constables: A. 58258 Constable Pct.1 Office - LBSP FY18 (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY18 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants. 2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official. 3. Approval of Resolution for LBSP 18 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2017 - August 31, 2018). B. 58236 Constable Precinct No. 2: Discussion, consideration, and approval to appoint Hector Castillo as a Deputy Constable by Constable Martin N. Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011. C. 58167 Constable Precinct 4: Presentation and discussion of 2016 Racial Profiling Report as presented by Hidalgo County Constable Precinct 4 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures. D. 58352 Constable Pct. #4 - NIBRS Grant: 1. Ratification of application that was submitted on January 16, 2017 for the National Incident Based Reporting System (NIBRS) Grant with the Governor's Criminal Justice Division, through egrants. 2.Approval of Resolution for NIBRS Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents.
Tax Office - Paul Villarreal: A. 58354 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (PAG McAllen T1, LLC DBA Scion of Pharr, Toyota of Pharr – P123289, PAG McAllen H1, LLC DBA Hyundai of Pharr – P123292). Dealer desires to act as an agent of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. B. 58207 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (Heller-Bird III, LTD. DBA Jaguar San Juan, Land Rover San Juan – P118864, Heller-Bird V, LTD. DBA Acura of the Rio Grande Valley – P130258, Heller-Bird II, LTD. DBA Audi San Juan – P116285, Heller-Bird Motors, LTD. DBA Mercedes-Benz of San Juan, Smart Center of San Juan – P112761). C. 58206 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (Ed Payne Motors LLP – P4916, Weslaco Motors LP – P22254, Alfa Romeo and Fiat of the Rio Grande Valley, LLC DBA Payne Alfa Romeo – P133756, Weslaco Ford LLP – P21629).
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 58382 1. Discussion, consideration and action on Revised Order approving First Amendment to Interlocal Agreement between Hidalgo County and Reinvestment Zone Number One, City of Donna 2. Discussion, consideration and action on Revised Order approving First Amendment to Interlocal Agreement between Hidalgo County and Tax Increment Reinvestment Zone Number Two, City of Donna C. 58071 Approval of 2017 Library Interlocal Agreements between Hidalgo County and the following cities: Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco D. 58243 Discussion, consideration, action to amend Palm Valley Animal Center Agreement (C-14-321-12-16) increasing the contribution from $548,814.00 to $789,814.00. Net increase change of $241,000.00 as per court action dated Nov.15.2016 (AI-57197). E. 58388 Discussion, consideration and action of political subdivision declaration for McAllen ISD Police Department F. 58358 Requesting authorization and approval of Plan Strategy Change Request Form for the Hidalgo County 457 Plan with authority for Valde Guerra, Executive Officer to sign document. G. 58324 Approval to accept settlement check from Allstate Insurance Company in the amount of $3,631.33 to settle auto accident claim with County vehicle. (Constable Pct. 2) H. 58296 Approval to accept settlement check from Allstate Insurance Company in the amount of $1,929.98 to settle auto accident claim with County vehicle. (Constable P2) I. 58201 Facilities Management: Approval of credit application and agreement with the following vendors for the purchase of equipment/supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents: John Deere Financial J. 58283 Facilities Management: Requesting approval to surplus/dispose of any unserviceable US Flags
Human Resources: A. 58312 Pct. 3 BCAP/Pct. 3 Rd. Maintenance/Pct. 4 BCAP/Pct. 4 Rd. Maintenance/Pct. 1 Administration/BCAP/R&B Co. Wide Administration (1200): 1. Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept/Prog Slot Position Title Obj. Code Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance Total Adjustment Change in Funding Source (Delete Slot. No. 0002) 123-019 0002 Executive Assistant III 113/115 $5,129.00/ $69.79 $0.00/$0.00 ($5,129.00)/($69.79) 123-005 0003 113/115 $69,838.00/$950.21 $74,967.00/$1,020.00 $5,129.00/$69.79 Change in Funding Source (Delete Slot No. 0005) 123-019 0005 Invoice Clerk 113/115 $2,645.00/ $57.95 $0.00/$0.00 ($2,645.00)/($57.95) 123-005 0031 113/115 $31,219.00/$662.05 $33,864.00/ $720.00 $2,645.00/$57.95 Change in Funding Source (Delete Slot No. A006) 123-019 A006 Assistant Field Operations Director 117 $3,167.00 $0.00 ($3,167.00) 123-005 0079 117 $0.00 $3,167.00 $3,167.00 Change in Funding Source (Delete Slot No. 0002) 124-019 0002 Accounts Payable Specialist III 113 $3,919.00 $0.00 ($3,919.00) 124-007 0004 113 $45,012.00 $48,931.00 $3,919.00 Change in Funding Source (Delete Slot No. A006) 121-004 0009 Clerk IV 117 $0.00 $3,500.00 $3,500.00 125-028 A006 117 $3,500.00 $0.00 ($3,500.00) 2. Approval to add supplemental pay allowance in the amount of $1,104.00 to Program Manager position, Slot No. 125-030-0-001. 3. Approval of interdepartmental transfers. 4. Approval to revise the salary schedule in accordance with Commissioners Court approval. B. 58270 Planning Department / Environmental Compliance / Nuisance Abatement (1100): 1. Approval to transfer the following positions and employees effective upon Commissioner's Court approval: Employee # Position Title From Dept. Slot No. To Department Slot No. 187097 Environmental Compliance Coordinator Planning Department (210-001) 0027 (delete) Environmental Compliance (125-036) 0001 (create) 177512 Administrative Assistant III Planning Department (210-001) 0028 (delete) Nuisance Abatement (125-039) 0007 (create) 2. Approval of interdepartmental transfers. 3. Approval to revise the salary schedules in accordance with Commissioners court approval. C. 58366 Facilities Management / CCL #1 / DBM(1100): 1. Requesting waiver of the Budget Amendment - Personnel Related - Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective Commissioner's court approval: Action Dept./ Program Slot # Position Title Current/ Proposed Budgeted Salary Delete 115-001 0033 Clerk II ($24,960.00) Delete 220-001 0046 Custodian II ($24,960.00) Create 220-001 0119 Special Projects Coordinator $42,521.00 3. Approval to transfer employee #122343 to the Special Projects Coordinator position (220-001) Slot no.0119; pursuant to Section 3.32 of the Civil Service Commission Rules and Section 6.37 of the Personnel Policy Manual. 4. Approval of interdepartmental transfers. 5. Approval to revise the salary schedules in accordance to Commissioners Court action. D. 58380 Domestic Violence Court Grant (1289) / CCL #1 (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval to authorize supplemental pay allowance to the following positions, effective next full pay period: Dept./ Program Slot# Position Title Proposed Allowance Amount 021-001 0003 Court Coordinator $3,000.00 021-001 0005 Assistant Court Coordinator $12,000.00 3. Approval to revise the salary schedule in accordance with Commissioners' Court Action. E. 58251 CCL#2 (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments. 2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T006, Dept./Prog. No. 022-001 at $12.00 per hour/$5,760.00 proposed budgeted salary, not to exceed 06/16/17, effective 02/27/17. 3. Approval of intradepartmental transfer. 4. Approval to revise salary schedule in accordance with Commissioners Court action. F. 58234 Health & Human Services - CPS/Hazards (PHEP) Grant (1293): 1. Discussion, consideration, and approval of the following personnel actions, effective 3/01/2017: Action Dept./ Program Slot# Position Title Proposed Budgeted Salary Create 340-013 0020 Assistant Epidemiologist $31,255.00 Create 340-013 0021 Assistant Epidemiologist $31,255.00 2. Approval to revise salary schedule in accordance with Commissioners' Court action. G. 58233 WIC Lactation Services (1292): 1. Discussion consideration and approval to delete one Full-time International Board Certified Lactation Consultant, Slot# 0001, Account no. 350-013-7,at $47,380.00 budgeted salary; effective 2/06/2017. 2. Approval to revise salary schedule in accordance with Commissioners' Court action.
Health & Human Services Department: A. 58262 1. Requesting approval to submit application for grant funds in the amount of $272,386.00 from the Public Health Preparedness & Response program for a grant period to run from March 1, 2017 through June 30, 2018. 2. Requesting approval to submit application for grant funds in the amount of $289,773.00 from the Epidemiology, Lab Capacity program for a grant period to run from March 1, 2017 through June 30, 2018. B. 58260 1. Requesting approval to accept the Amendment No. 02 to Contract #2016-001417B in the amount of $36,000.00 to increase the total amount of the contract to $641,561.00. 2. Requesting approval of the Certification of Revenue in the amount of $36,000.00 as approved by County Auditor. 3. Requesting approval of the budget appropriation in the amount of $36,000.00. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures 2. 58240 A. Discussion, consideration and approval to draw down funds for Demonstration Year 6 ADVANCE UC Payment in the amount to be determined by HHSC instructions from the General Fund and Local Provider Participation Fund (LPPF) with a transfer date of 2/8/17. B. Approval of 2017 Appropriation of funds from the LPPF in the amount to be determined by HHSC. D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 58385 Approval for County Judge to sign attached Texas Department of State Health Services Plot Owner Consent Form.
Adult Probation: A. 58281 November 2016 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $615.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $615.00
Community Service Agency: A. 58359 1. Discussion and possible action to approve CSBG contract PY 2017 CSBG Contract #61170002636 2. Report current year activities.
IT Department: A. 58083 VARIOUS DEPARTMENTS Authorization and approval to continue with existing service, purchase new wireless service, change name and deactivate service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: Department: User: Service Plan: MDN: 1 New Cell Phone District Attorney Office Use Nationwide Unl. Mins. Email&Data @ $69.99 + $5.00 taxes/fees per month New 6 New Data Cards District Attorney Office Use 4G Mobile Broadband Unl. @ $37.99 per month New 1 New Data Card District Clerks Office Use 4G Mobile Broadband Unl. @ $37.99 per month New 1 Cont. Service for Data Card District Clerks Laura Hinojosa / 152692 4G Mobile Broadband Unl. @ $37.99 per month 956-587-1269 8 Cont. Service for Data Card I.T. Office Use 4G Mobile Broadband Unl. @ $37.99 per month LIST attachment 2 Cont. Service for Cell Phones I.T. Office Use America's Choice 400 Natl. Share @ $29.99 + $5.00 taxes/fees each per month LIST attachment 8 Cont. Data Service for Surveillance Cameras I.T. Office Use 4G Mobile Broadband Unl. @ $37.99 per month LIST attachment 52 Cont. Service for Data Cards Justice Courts Office Use 4G Mobile Broadband Unl. @ $37.99 per month LIST attachment 5 New Cell Phones Commissioner Pct. 1 Various (see LIST attachment) Nationwide Unl. Mins Email&Data Unl+MHS/N&W/M2M/MGS Unl. @ $69.99 + $5.00 taxes/fees each per month New 6 Cont. Service for Cell Phones Fire Marshal Various (see LIST attachment) Nationwide Unl. Mins Email&Data Unl+MHS/N&W/M2M/MGS Unl. @ $69.99 + $5.00 taxes/fees each per month LIST attachment 7 Cont. Service for Data Cards Fire Marshal Various (see LIST attachment) 4G Mobile Broadband Unl. @ $37.99 per month LIST attachment Qty: Description: Department: User: Transfer To: Service Plan: MDN: 1 Cont. Service for Data Card County Court #7 Office Use N/A 4G Mobile Broadband Unl. @ $37.99 per month 956-342-1143 1 Name Change Planning Dept. Eli Villegas / 185817 Office Use Nationwide UNL Min Email & Data @ $115.49 + $5.00 taxes/fees per month 956-609-5771 1 Deactivate Service for Data Card Fire Marshal Office Use N/A 4G Mobile Broadband Unl. @ $37.99 per month 956-342-3707 B. 58268 ELECTIONS DEPT. Authorization and approval to continue and change wireless service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: 4 Cont. Service for Cell Phones Office Use Nationwide 400 Share Email&Data Unl. + MHS N&W/M2M/MSG @ $47.99 + $5.00 taxes/fees each per month 85 Cont. Service for Cell Phones Office Use State of Texas Local Flat Rate Calling $0.06 per min @ $4.99 each per month 85 Cont. Netbook data service Office Use 4G Mobile Broadband Unl. @ $37.99 each per month 22 Cont. Data Card Service Office Use 4G Mobile Broadband Unl. @ $37.99 each per month
Urban County: A. 58303 1. The County of Hidalgo Urban County Program (UCP) is disclosing that Omar Garcia, Owner of OG Construction Co., LLC, who is the lowest responsible bidder for the City of Progreso – Street Improvements Project, is related to County Judge Ramon Garcia. 2. Subject HB 1295 Compliance and receipt of the waiver letter from the U.S. Department of Housing and Urban Development, requesting consideration and action to award and enter into a construction contract with OG Construction Co., LLC in the amount of $178,257.25. UCP Fiscal Years 29 (2016) City of Progreso - Street Improvement funds will be utilized. B. 58304 1. The County of Hidalgo Urban County Program (UCP) is disclosing that Omar Garcia, Owner of OG Construction Co., LLC, who is the lowest responsible bidder for the City of Alamo – Highview S/D Waterlines Improvements Project, is related to County Judge Ramon Garcia. 2. Subject HB 1295 Compliance and receipt of the waiver letter from the U.S. Department of Housing and Urban Development, requesting consideration and action to award and enter into a construction contract with OG Construction Co., LLC in the amount of $203,383.89. UCP Fiscal Years 24-26 (2011 - 2013) City of Alamo Water/Sewer Improvement funds will be utilized. C. 58279 Requesting approval of First Amendment to Inter Local Agreement by and between Hidalgo County Urban County Program and Hidalgo County Drainage District No.1 as it relates to Alberta Drain Project. D. 58301 Authority to negotiate a professional engineering service contract with the second highest ranked firm of Javier Hinojosa Engineering, for the provision of engineering services for an Urban County Program Year 29 (2016) San Juan, Street Improvements project. E. 58300 Authority to negotiate a professional engineering service contract with the second highest ranked firm of Strada Group, for the provision of engineering services for an Urban County Program Year 29 (2016) Sullivan City Drainage Improvements project.
Elections Administration: A. 58269 Elections Contract §31.100 (1100): Approval of 2017 appropriation of funds in the amount of $50,000 to fund anticipated expenditures.
WIC: A. 58244 WIC: (1292) 1. Ratification of application that was submitted on January 3, 2017 for FY 2018. Amendment Amount Increase Amendment Total FY17 Oct. 1, 2016 - Sept. 30, 2017 $75,000.00 $12,375,469.00 FY18 Oct. 1, 2017 - Sept. 30, 2018 $12,303,695.00 $12,303,695.00 $24,679,164.00 2. Approval to accept the Contract No. 2017-049851-001A from the Department Of State Health Services. The purpose of the amendment is to amend certain contractual language, increase the award amount by $75,000.00 for a total of $12,375,469.00 which is allocated toward Fiscal Year 2017 for contract term from (October 1, 2016 through September 30, 2017) and allocate $12,303,695 for Fiscal Year 2018 (October 1, 2017 through September 30, 2018) for a total of ($24,679,164.00). This Amendment No. 1 shall be effective February 1, 2017 3. Requesting approval for County Judge to sign the Signature Page for Amendment No.1 DSHS Contract No. 207004985-001A. 4. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act for the Amendment No.1 DSHS Contract No. 207004985-001A. 5. Requesting approval of the Certification of Revenue in the amount $75,000 by County Auditor.
Auditor's Office: A. 58288 1. Approval of Certification of Revenues as certified by the County Auditor for various TXDOT projects. 2. Approval of 2016 appropriation of funds for various TXDOT projects in the total amount of $3,722,470.3
Precinct #2 - Comm. Cantu: A. 58199 Receipt, review, and approval of closing documents for Parcel 1 for Pct 2 Yuma Ave Extension Project with authority for the Co Judge and or Executive Officer to sign closing documents. B. 58394 1. Authority to rescind action taken by Commissioners Court on January 10, 2017 (AI-57954) due to correction of project limits. 2. Requesting approval of Interlocal Cooperation Agreement between the City of San Juan and the County of Hidalgo, Texas, concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road. 3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road.
Budget & Management: A. 58334 Salary Schedule - DA Investigation HB65 1. Approval of the following salary schedule corrections, effective 01/01/17: Fund Dept./Prog. Slot No. 2017 Adopted Position Title 2017 Proposed Position Title Correction 1223 080-007 0089 Accounts Payable Specialist I Accounts Payable Specialist II Title Change 2. Approval to revise the salary schedule in accordance with Commissioners Court action. B. Budget Appropriations: 1. 58280 Supplemental Court Guardianship (1250): Approval of 2017 appropriation of funds in the amount of $40,000.00 to fund legal services. 2. 58248 Courthouse Security Fund (1241): Approval of 2017 appropriation of funds for the Courthouse Security (1241) in the amount of $2,000.00 to fund general supplies expenditures. 3. 58332 Pct 4 (1345/1315): Approval of 2017 appropriation of funds into various CO2014-Pct 4 accounts in the total amount of $418,935.33 with interfund to TXDOT Pct 4 10th St Project (1315), program 030, to fund anticipated expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 58013 Presentation of sole bid received from a responsible vendor submitting the lowest and best bid [while meeting all specifications and/or requirements] for the purpose to award & approval of contract document for project titled: "Tire Disposal Services" through RFB No.: 2016-287-12-07-SMA. 2. 58379 a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County; b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s): 1. District Clerk 2. District Judges 3. Constable Pct 1 4. Constable Pct. 3 3. 58267 A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment, vehicles, and boats as "Surplus" for the purpose of sale through online auction scheduled for 2-17-2017 thru 03-03-2017 in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received on either auction date, B. Requesting authority to publish advertisement for the auction of surplus scheduled for 2-17-2017 including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions. B. Pursuant to TxLGC 263.152(a)(2), approval to declare "Surplus" all ES&S Ivotronic Voting Equipment, Accessories, Software and authority for HC [upon the anniversary of renewals] issuing written notices of non-renewing maintenance and support agreements [as detailed on schedule attached hereto] with actual "trade-in" of the items to HART InterCivic [with corresponding credit of $750K] with transfer of all equipment as agreed upon by both HART Interactive & Hidalgo County [through Elections Dept.] and pursuant to contract terms/conditions; Description Duration / End Date Qty. Deadline to mail Termination Letter Ivotronic Voting Machines 2/1/2016 - 1/31/2017 267 Plus 650 Machines 12/31/2016 Ivotronic Voting Machines 5/1/2016 - 4/30/2017 70 Voting Machines 3/30/2017 Unity Software Renewal License 7/1/2016 - 6/30/2017 1 Software License 5/30/2017 Unity ERM Software Renewal License 9/1/2016 - 8/31/2017 1 Software License 7/31/2017 Ivotronic Voting Machines 8/1/2016 - 7/31/2017 464 Voting Machines 6/30/2017 B. Pct. 1 1. 58254 a. Recommendation by project engineer, Sames Engineering & Surveying to award the Base Bid to the responsible vendor M.J.A. Construction - submitting the lowest and best bid meeting all specifications for FEMA project "Paving & Drainage Improvements-Las Nubes Dr., Marlen St., Lott Rd., & Old River Rd." in the amount as listed below: RFB: 2016-401-12-28-YZV AMOUNT Las Nubes Drive Marlen Street Lott Road Old River Road $ 36,815.00 $ 78,605.10 $239,826.75 $201,221.65 TOTAL BASE BID $556,468.50 b. Pursuant to TX Local Government Code 262.031 and in the interest of expediting a project's progress, requesting authority/ approval for the Precinct Commissioner or designee: David Suarez, Chief Administrator to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits..'. The original contract price may not be decreased by 18% or more without the consent of the contractor". 2. 58397 Pct. #1 requests approval to exercise [pursuant to Article 3.3 (5)-Termination of Agreement #08-227-02-09 between Hidalgo County and TEDSI Infrastructure Group to provide general engineering services for: Mile 6 West Road Improvements & between SH 107 & Mile 9 North and includes authority to send the required (30) day termination notice with an effective day of February 6, 2017. 3. 58231 A. Acceptance and approval of the following listed construction contract documents as awarded by Commissioners' Court on December 13, 2016 (AI#57719) for the following HC Pct. #1- Paving and Drainage Improvements Projects: Project Name Project No. Award Recommendation to vendor Amount Hidalgo County Precinct No. 1 - FEMA Road Drainage Improvements - Mile 13 1/2 North Rd., Mile 11 North Road and Yvette Circle 2016-398-12-13 2GS, LLC DBA EarthWorks Enterprises $519,662.30 B. Pursuant to TXLGC 262.031 and in the interest of expediting a Project's progress, requesting authority/approval for the Precinct Commissioner or designee: David Suarez, Chief Administrator to execute change orders that involve Increasing or decreasing in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor. C. Pct. 2 1. 58316 Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose" for the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following up-coming events: A. Ground Breaking for Pct. #2 - CRC Youth Facility; B. Ground Breaking for Pct. #2 - Regional Linear Park Project; C. Coronation Event with HC-Head Start Program; D. Little Free Library Donation Ceremony; E. Community Resource Center's - Numerous Events 2. 58395 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for the Nolana Loop Project for Precinct No. 2; B2Z ENGINEERING L&G CONSULTING ENGINEERING SOUTH TEXAS INFRASTRUCTURE EVALUATOR NO. 1 96 98 95 RANKING c.Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for the Nolana Loop Project for Pct 2. 3. 58398 a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects; Leonel Garza Jr. & Associates, LLC APPRAISAL HAUS VALBRIDGE PROPERTY ADVISOR EVALUATOR NO. 1 98 91 90 RANKING c. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects. 4. 58399 Approval of payment of Invoice #20004 in the amount of $1,180.88 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project. 5. 58400 Approval of payment of Invoice #20003 in the amount of $19,637.64 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#1), for Pct 2 Palmer Pavilion Renovation Project. 6. 58294 Requesting authority to purchase one used 2000 Ford F-350 Bucket Truck for Hidalgo County Pct #2 Through quotes with Requisition# 313344: Lumatec lighting services in the amount of $18,500.00. D. Pct. 4 1. 58375 Acceptance and approval of Change Order No. 1 to [extend the term an additional fifty-six (56) days] under agreement # C-16-145A-07-19 with RG Enterprises, LLC dba G&G Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4-"Landscape/Structural and Irrigation Construction for the San Carlos CRC Project". 2. 58302 Authority to purchase one (1) 2017 Ford F-550 Chassis with Body (service truck) [through Hidalgo County’s membership and participation] BuyBoard awarded vendor, Grande Truck Center [Contract #521-16] in the amount of $108,519.00 which includes delivery & cooperative fees through submitted Req.#313978. 3. 58287 Approval of clarification of purchase order 748328 for Caldwell Country Chevrolet. AI-55787 on 08/16/2016 requested two 2016 Chevy Silverado 2500HD [as 2016 models no longer available] therefore, General Motors and Caldwell Country Chevrolet provided Pct.4 with 2017 year models at the 2016 cost thus resulting in no fiscal impact. E. Public Defenders 1. 58346 Requesting authority to enter into a (36) month software renewal license subscription agreement for the Hidalgo County Public Defender's Office and Justice Works, LLC for the amount of $2.00 per every new case opened and subject to compliance with HB23 and HB1295 [if and when applicable]. F. Constables 1. 58311 HC-Constable, Pct. #3, is requesting for CC to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art. 52] for the items purchased under PO#752477 as the materials/supplies assist in rendering the joint efforts & goals between the school districts and the county: i.e. reducing student juvenile crime, delinquency behavior and increasing school attendance, safety and security for students, faculty, members of the community thus benefiting all parties. G. Facilities Management: 1. 58289 Approval of Security Systems Agreement for Fire Alarm Monitoring of the Courthouse Annex III (Old Admin) between Hidalgo County and AFP Alarm and Detection, LP and subject to compliance with HB23 and HB1295 [if and when applicable]. H. Colonia Access Program 1. 58274 A. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #11 Third Call. The Amendment extends the contract to December 31,2017; B. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #11. I. Sheriff's Office 1. 58039 Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Security Correctional Mattresses" through RFSQ No.: 2017-015-12-19-SGS.
Open Forum
A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 58224 C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al D. 58272 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County E. 58277 CL-16-45005-A; Saul Sosa v Hidalgo County Indigent Defense and Hidalgo County F. 58386 C-2307-16-I; Ruth Reynua, et al v. Hidalgo County, et al G. 58292 EEOC Charge No. 451-2016-02842; Jose Lauro Hinojosa v Hidalgo County H. 58256 Claim of David Fox I. 58306 Claim of Judith Gonzalez J. 58308 Claim of Judith Gonzalez Custodian of Audrey Roque, a minor passenger 30. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 58393 Request approval to issue payment on the following items: A-Application for Retainage Release in the amount of $29,329.75 from RDH Site and Concrete, LLC pertaining to Contract No. C-HCDD1-16-026-06-07 for Tex Mex Drain Ditch Improvements (Road Crossings). PO#629640. B.-Application for Payment No. 1 in the amount of $168,198.28 from Mor-Will, LLC pertaining to Contract No. C-HCDD1-16-039-08-16 for Drainage Improvement Project-Mercedes Lateral Flood Pump. PO#630510. C-Application for Payment No. 4 in the amount of 86,879.25 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers pertaining to Contract No. C-HCDD1-16-031A-08-09. PO#630318. D. Application for Payment No. 3 in the amount of $90,216.00 from Texas Cordia Construction, LLC pertaining to Contract No. HCDD1-16-006-04-26 J-09 Drain Improvement Phase II (Rio Grande Care Rd to North Main Drain). PO#629475. E. Application for Payment No. 4 in the amount of $96,927.12 from Texas Cordia Construction, LLC pertaining to Contract No. HCDD1-16-006-04-26 J-09 Drain Improvement Phase II (Rio Grande Care Rd to North Main Drain). PO#629475. 6. 58391 Request approval to issue Termination Notice for the following listed Work Authorizations and Supplemental Agreements for Professional Services with TEDSI Infrastructure Group, Inc. in connection to Precinct No. 1 2012 Bond Referendum Improvement Projects for Hidalgo County Drainage District No. 1, stated (under Article 3.4 (5)-Termination by Owner without cause upon thirty (30) days written notice to the Engineer). Work Authorizations W-A # 2, W-A #8, W-A #11, W-A #12-Supplemental Agreement # 1, W-A #13-Supplemental Agreements # 1,2,3, W-A #14-Supplemental Agreement #1 7. 58310 Requesting authority to advertise Request for Qualifications for the following listed Professional Services Pool: A. Engineering Services RFQ No. HCDD1-17-008-03-01 B. Surveying Services - RFQ No. HCDD1-17-009-03-01 C. Real Estate Appraisal Services- RFQ No. HCDD1-17-010-03-01 8. 58250 Authority to advertise and approval of plans and specifications developed by project engineer, Quintanilla, Headley and Associates, Inc., for: Hidalgo County Drainage District No. 1 -"Hidalgo County Precinct No. 2 Minnesota-Cesar Chavez Area Drainage Improvement Project" -RFB No. HCDD1-17-007-03-01, including the re-advertising of projects in the event no Bid responses are received or bids are rejected and project is still required. 9. 58263 Requesting approval to accept bid and approval to award Contract to Rod Robertson Enterprices, Inc., lowest and best bidder meeting all specified requirements for RFB No. HCDD1-17-003-01-25 "Auctioneer & Storage Services", subject to compliance with HB1295. 10. 58378 Request approval of Budget Amendment in the amount of 1.6 million from the Districts unreserved fund balance for the Construction of the District's Administration Building and site improvements, and to transfer said funds into the Districts Capital Project Fund in order to account for the expenditures. 11. 58355 Requesting approval of Right of Entry request from S&B Infrastructure as it relates to the Raymondville Drain Project for Flood Control and authority for District General Manager to execute. 12. 58356 Requesting approval of Closing Documents for Parcel 79 as it relates to HCRMA SH 365 Project and authority for Chairman of the Board to execute. 13. 58349 A.) Requesting approval of closing documents for Parcel 36E as it relates to La Joya Bypass Outfall Ditch and authority for the Chairman of the Board to execute documents. B.) Pursuant to the Boards approval of Agenda Item No. 58349 (A), requesting approval to issue manual payment in the amount of $81,128.00 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161345, Parcel 36E. 14. 58357 Requesting approval of Closing Documents for Parcel 77 as it relates to HCRMA SH 365 project and authority for Chairman of the Board of execute. 15. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 16. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 17. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 18. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 19. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
Approval of Consent Agenda 1. 58408 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 58410 Presentation of Fund Information Report B. 58278 Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of October 2016 and November 2016. C. 58252 1. Discussion, consideration and approval to process the City of Edinburg's "The Shoppes at Rio Grande Valley" 2015-2016 TIRZ payment, in the amount of $186,927.57 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 1, City of Edinburg. 2. Discussion, consideration and approval to process the City of Hidalgo 2015-2016 TIRZ payment in the amount of $251,460.92 pursuant to the interlocal agreement between the City of Hidalgo, Hidalgo County, and Tax Increment Reinvestment Zone No. 1. 3. Discussion, consideration and approval to process the City of Edinburg's "Entertainment Center" 2015-2016 TIRZ payment, in the amount of $53,025.62 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and the Reinvestment Zone No. 4, City of Edinburg. 3. 2017 Intradepartmental transfers: A. 58403 2017 - General Litigation (1100) B. 58390 2017- Hidalgo County Sheriff's Office (1100) C. 58396 2017 - 93rd DC (1100) D. 58377 2017 - Pct 3 Parks (1100) E. 58364 2017 - County Judge's Office (1100) F. 58319 2017 - Nuisance Abatement Program (1100) G. 58328 2017 - Master Court (1100) H. 58351 2017 - District Attorney's Office/ Autopsies (1100) I. 58253 2017- WIC (1292) J. 58282 2017 - Facilities Management (1100) K. 58290 2017 - 389th DC (1100) L. 58297 2017 - Treasurer's Office (1100) M. 58246 2017 - Elections (1100) N. 58247 2017 - Sheriff (1100) O. 58259 2017- 430th DC (1100) P. 58232 2017 - CW Mech Shop (1200) Q. 58218 2017 - Constable Pct 1 (1100) R. 58222 2017 - 449th District Court (1100) S. 58335 2017 - Pct. 1 Road & Bridge (1200) T. 58309 2017 - Pct 1 Rd Maint (1200) U. 58245 2017 - Pct 1 - Administration (1200) V. 58225 2017 - Pct 1 - Road Maintenance (1200) W. 58227 2017 - Pct 1 - Parks (1100) X. 58384 2017 - Pct. 2 Adm (1200) Y. 58341 2017 - Pct 2 CRC San Juan (1100) Z. 58342 2017 - Pct. 2 Sanitation (1100) AA. 58230 2017 - Facilities Management (1100) BB. 58212 2017 - DA Civil Litigation (1100) 4. 2017 Interdepartmental transfers: A. 58369 Co. Wide Adm. (1100): Approval of 2017 Interdepartmental transfer from General Litigation-Legal Services to Co Wide Adm-Contingency in the amount of $241,000.00. B. 58381 Humane Society (1100): Approval of 2017 interdepartmental transfer from Co.Wide Adm.-Contingency to Humane Society in the total amount of $241,000.00 to fund the increase of the contract between Hidalgo County and Palm Valley Animal Center. C. 58383 BCAP (1200): Requesting approval of 2017 interdepartmental transfer from Co. Comm. Acct (125-004) to BCAP (125-028) in the amount of $3,000.00 D. 58196 Independent Audit (1100): Requesting approval of 2017 interdepartmental transfer from Co. Comm. Acct (125-004) to Independent Audit (125-005) in the amount of $ 5,000.00 E. 58360 CCL #1 (1100): Approval of 2017 interdepartmental transfer from Co Wide Adm. - Contingency to CCL #1 in the amount of $100.00. F. 58372 398th DC (1100): Approval of 2017 Interdepartmental transfer from Co. Wide Adm. - Contingency to 398th DC in the total amount of $20,986.96. G. 58374 Pct.4 (1200): Approval of interdepartmental transfer from Pct.4 Rd Maint (program 007) to Pct.4 Admin (program 005) in the amount of $ 5,000.00. H. 58275 Pct.4 (1100): Approval of interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Emergency Srv Linn-SM (program 187) in the amount of $195.00. I. 58249 Pct.4 (1100): Approval of interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Emergency SRV Linn-SM (program 187) in the amount of $851.40. 5. Planning Department: A. 58314 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Executive Office: A. 58293 Approval of Right of Way Permits: Sharyland Water Supply Corp. Parallel Line: A 12" waterline to begin at the intersection of Moorefield Rd. and FM 681 (Mile 14 Rd) to go west for 2.5 miles. Waterline to be located 5 ft. south of the north R.O.W. ; then to go north for a distance of .75 mile. Waterline to be located 5 ft. west of east R.O.W. line of FM 681. City of McCook. B. 58273 Approval of Right of Way Permits: Agua Special Utility District: Agua SUD proposes to bore 30 ft. across Texan Road in Mission, Texas, Hidalgo County, to install a 1" waterline with 2" PVC casing. C. 58315 Approval of 457 plan hardship withdrawal request for employee #089761 7. Tax Refunds: B. 58208 Account Number Payer Amount M2240.00.000.0001.01 McAllen Associates $4,947.68 S2741.00.000.0014.00 San Investments LLC $5,118.84 T1750.00.000.0012.00 Torales Maria Alvarado $2,500.00 8. Membership Dues: A. 58198 Amigos Del Valle/County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: VENDOR YEAR AMOUNT ACCT. # REQ. # Amigos Del Valle, Inc. 2017 $ 5,000.00 7-1100-444-00-125-018-0-810 313637 National Association of Counties (NACO) 2017 $11,983.00 7-1100-413-30-125-004-0-810 313639 Texas Conference of Urban Counties 2017 $21,531.00 7-1100-413-30-125-004-0-810 313641 Texas Association of Counties 2017 $ 2,440.00 7-1100-413-30-125-004-0-810 313691 B. 58266 Constable Pct. 1 (1100): Requesting approval of the 2017 Justice of the Peace and Constables Association of Texas (JPCA) annual membership dues (Req. #312387) with authority for the County Treasurer to issue check in the amount of $690.00 after review, audit, and processing procedures are completed by the County Auditor. C. 57938 ILCA: Approval to pay the 2017 Annual Membership dues to the International Lactation Consultant Association for Diana Cardona IBCLC, Sandra Escamilla IBCLC and Ester Carrizales RNC, LRN, IBCLC in the amount of $396.00./($132.00 ea.) Requisition #(311942) with authority for the County Treasurer to issue check after review, audit,and processing procedures are completed by the County Auditor. 9. Budget & Management: A. 58286 1. Approval of reimbursement in the amount of $45,241.44 to Aetna Insurance Company for claims paid on behalf of Hidalgo County for 01/18/17. 2. Approval of wire transfer to cover claims paid. B. 58313 1. Approval of reimbursement in the amount of $312,007.92 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/20/17 to 01/25/17. 2. Approval of wire transfer to cover claims paid. C. 58285 Self-Insured (2202) Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 16-31, 2017 in the amount of $73,830.80 and requesting approval of wire transfer. D. 58284 1. Approval of reimbursement in the amount of $372,200.48 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/14/17 to 01/27/17. 01/14-20/17 $292,189.23 01/21-27/17 $ 80,011.25 TOTAL $372,200.48 2. Approval of wire transfer to cover claims paid. E. 58323 TXDOT Pct 1 FM493 (Champion-US281) (1315): Clarification/Correction to amount stated on AI-58163, previously approved by commissioners' court on 1/24/17, check payable to Texas Department of Transportation Trust Fund should be in the amount of $6,055.10 to cover the County's additional estimated share of Right of Way Direct State Costs, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ#0863-01-057) 10. Purchasing Dept: Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). B. 58362 Requesting approval of payment of Invoice #11326139 in the amount of $29,621.68 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project. C. 58363 Requesting approval of payment of Invoice #11326138 in the amount of $31,066.64 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project. D. 58365 Requesting approval of payment of Invoice #11326115 in the amount of $4,684.55 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project. E. 58368 Requesting approval of payment of Invoice #11326127 in the amount $6,082.16 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project. F. 58371 Requesting approval of payment of Invoice #11326126 in the amount of $6,259.03 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. G. 58298 Approval of the following agreements with Superior Alarms for fire inspection and/or monitoring services for: 1. Requisition #312504-36 month lease agreement for fire inspections & annual fees for three [3] Health Dept. locations identified in supporting documentation as well as BACKGROUND; H. 58361 Pct 4 Project Invoices - 1.) Requesting approval of the following payment invoice submitted by South Texas Infrastructure Group: Sunflower Road Project, in the amount of $25,093.04 -Invoice #S17-018//P.O. #753585. 2.) Requesting approval of the following payment invoice submitted by Herrcon: Project- Sign Letter, in the amount of $2,628.30 -"M" Rd. Building: JOC Contract # 464-14-/P.O. #745103. 3.) Requesting approval of the following payment invoice submitted by Rigney Construction & Development, LLC. in the amount of $114,836.95, Project-Renovations of M Road Bldg.-Pay App. #1,P.O. #752997. 4.) Requesting approval of the following payment invoice submitted by B2Z Engineering:Project in the amount of $28,749.24,WA #3 Brushline Road-Invoice # 40001,P.O. 753654. 5.) Requesting approval of the following payment invoice submitted by RG Enterprises, LLC.: Project- Landscape/Structural Irrigation-San Carlos CRC-Pay App. #1, in the amount of $69,013.55, P.O. 748664. 6.) Requesting approval of the following payment invoice submitted by Halff Associates, Inc. in the amount of $1,792.40, Project-Sanitation Collection Facility & M Road Bldg.-Inv. #M220878/P.O. #745734. I. 58318 Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. A.) FM1925 & N. Alamo Rd Extension- Work Authorization No. 2-invoice 11326114- $ 3,700.50. P.O. #684964 B.) Mile 5 Project (Taylor Rd. to FM 2220 (Ware Rd.))- Invoice 11326123- $ 87,925.00. P.O. 740893 J. 58295 Requesting approval of SA4 to WA2 for the ["Abatement/Demolition of the Guardhouse and Wall" with additional survey work and the re-design of the storm drain system] in connection to "job specific" Project: Extension of 10th Street Project (SH107 - FM1925) under agreement #C-12-126-10-16 with L&G Consulting Engineering, Inc. for Hidalgo County Precinct No. 4 K. 58321 New Courthouse Project: Acceptance and approval of the following invoice in connection with drainage improvements @ SH107 & Bus 281(PO#750481): Vendor Invoice Date Invoice# Amount L&G Engineering, Inc. 1/31/17 11326128 $102,451.45 L. 58322 Executive Office - Traffic Engineering: Acceptance and approval of Invoice #11326108 dated 1/31/17 in the amount of $7,681.76 for the month of January 2017 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569) O. 58344 Approve payment No. 3 in the amount of $6,446.20 as submitted by Aranda and Associates for the provision of professional engineering services in connection to Contract# C-16-164-04-26 - PO# 743893 amid Work Authorization No. 1. P. 58237 Approval of request for Payment-Application No. 2 in the amount of $166,449.88 as submitted by Texas Cordia Construction, LLC - Contract No. C-16-279-09-06 - PO# 751918 for the provisions of Paving and Drainage Improvements Project to Mile 11 North (FM 1015 - Mile 1 West). Q. 58239 Approval of request for Payment-Application No. 3 in the amount of $227,389.15 as submitted by Texas Cordia Construction, LLC for the provision of Paving & Drainage Improvements Project to Mile 14 1/2 (Mile 4 – Mile 6). R. 58347 Commisioner Pct 1: Approval of payment No.4 in the amount of $5,972.00 as submitted by Aranda and Associates for the provision of professional engineering services in connection to Contrac t# C-16-164-04-26 (PO# 743894) amid Work Authorization No.2. Project: Roadway Reconstruction along Mile 14 1/2 (Mile 4 to 6). S. 58116 Requesting authority to advertise and approval of procurement packet (i.e. specifications/ requirements, legal notice, draft requirement agreement etc.) for Hidalgo County-"Repair, Installation & Removal of Communication & Radio Tower Misc Equipment"-RFB No.:2017-039-SGS, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required. T. 58226 Approval of Invoice #3 (Project #05-196 B-2) in the amount of $4,255.00 submitted by contracted engineer, Hinojosa Engineering Inc., in connection with professional services rendered for: "Penitas Landfill Survey." V. 58261 Pct 4 CRC - San Carlos (1100): Approval to enter into a 48 month capital lease agreement for one copier with Ricoh USA/GE Ricoh USA through State of Texas DIR Contract #TSO-3041. X. 58101 The Hidalgo County Juvenile Boot Camp requests removing the following Hidalgo County fixed assets [as detailed in Exhibit "A" attached hereto] from their current inventory list. Y. 58228 Pct. #1: Approval of Payment Application No. 3 in the amount of $207,883.51 as submitted by 2GS, LLC for the provision of Paving and Drainage Improvements for the Colonia Noreste project (Contract #C-16-260-07-19), as reviewed by project engineer, TEDSI Infrastructure Group Consulting Engineers. Z. 58211 Civil Service: Action to approve the County's option to renew/extend for its final one (1) year term [as permitted under the current agreement] the engagement of the Espinosa Law Firm for the provision of legal services to the Hidalgo County Civil Service Commission subject to compliance with HB 1295. AA. 58093 WIC: Requesting authority to advertise [including the re-advertising of projects in the event no Bids are received and/or are rejected and project is still required] with approval of RFB procurement packet (i.e., specifications/requirements, legal notice, draft requirements agreement etc.,) as attached hereto for: Hidalgo County WIC Program-Purchase of Microcuvettes - RFB 2017-044-02-03-01-YZV. BB. 58229 Approval for the automatic extension of a successive (1) year as provided in the letter of engagement with The J. Ramirez Law Firm for the continuation of the provision of services as Bond Counsel for Hidalgo County. CC. 58216 Pct. 2: Requesting approval of payment of Invoice #11326101 in the amount of $38,199.03 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project. DD. 58215 Pct. 2: Requesting approval of payment of Invoice #11326082 in the amount of $29,995.05 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project. EE. 58213 Pct. 2: Requesting approval of payment of Invoice #11326102 in the amount of $5,489.90 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project. FF. 58217 Add/Delete Fuel Cards/Users including, but not limited to the following: 1. Hidalgo County Constable Pct No. 3 - fuel card user 2. Hidalgo County Headstart Program - fuel cards/users 3. Hidalgo County HIDTA Task Force - fuel card user 4. Hidalgo County Planning Department - fuel cards/users 5. Hidalgo County Constable Pct No. 1- fuel cards 6. Hidalgo County Constable Pct No. 4 - fuel card GG. 58264 Add Fuel Cards Users for HC, including, but not limited to the following: 1. Adult Probation - add fuel card users 2. Constables Pct No. 2 - fuel card users 3. Executive Office (BCAP) - add fuel card user
58209 Account Number Payer Amount H0416.99.001.00A5.04 Trinity Environmental Sed I, LLC $11,626.02 T2100.00.241.0008.01 Red Rock Real Estate Development Group I $27,341.37
58402 D.A. - Civil Litigation: Request authorization to enter into a 60-month lease agreement for $98.69 monthly and/or $296.07 quarterly an awarded vendor through BUYBOARD 407-12. The lease includes all hardware, software, installation, hardware & software maintenance, Soft-Guard Subscription, and IntelliLink Subscription/Meter rental.
Requisition #313223- monitoring services to include continuation of services through the life term of equipment in place by end user including any future equipment purchases through Superior Alarms awarded contract with BuyBoard #433-13 with authority for County Judge or Court Member to execute/sign agreements.
FM 2220 (Ware Road) Project-Work Authorization No. 2-Invoice 11326117- $ 18,650.00. P.O. 736559.
58327 Requesting approval to enter into a 36 Month Capital Lease with Canon through a Texas DIR contract #TSO-3101, for 93rd District Court.
58331 Approval of Payment Application No. 1 in the amount of $140,737.75 submitted by Bearkat Construction LLC, awarded contractor for Precinct 1's Mile 9 North Road FEMA Project as certified for payment by project engineer, TEDSI Infrastructure Group, C-16-290-09-06.
58257 Hidalgo County District Attorney's Victims Unit requests approval to enter into a 36 month capital lease with Ricoh, awarded [through HC membership/participation with Tx. Dept. of Information Resources, aka] DIR's Contract #TSO-3041 with all supporting documentation attached/contained herein.
58219 County Court-at-Law #5 requests approval to enter into a 36-month capital lease with Xerox, awarded [through HC membership/participation with Tx Dept. of Information Resources, aka] DIR's Contract #TSO-3043 with all supporting documentation attached/contained herein.
Precinct #4 - Comm. Palacios: A. 58367 Resolution in honor of Jaime Guerra for his 13 years of service to Hidalgo County
57941 Proclamation declaring February 2017 as Teen Dating Violence Awareness month.
58241 Proclamation in support of the Children's Advocacy Center of Hidalgo County and its fundraiser.
58214 Appointment or Re-appointment of board members to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term (current terms expiring are County Judge, Precinct 3, and Precinct 4)
58265 Hidalgo County DA's Office- Border Prosecution Unit Grant (BPU) (1281): Approval to submit a BPU Grant #2537806 budget adjustment to the Office of the Governor (OOG).
58326 DA's Office - Hidalgo County Domestic Violence Specialty Prosecutor Grant (1281): 1. Requesting approval to apply for the FY2017 Hidalgo County Domestic Violence Specialty Prosecutor Grant 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents
58329 DA's Office-Victim Assistance Program Grant (1281): 1. Requesting approval to apply for the FY2017 Hidalgo County DA's Office - Victim Assistance Program Grant 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents
HIDTA - Task Force: A. 58235 Discussion, consideration and approval to submit the four (4) part SF424 Application Form related to the ONDCP High Intensity Drug Trafficking Areas Program (HIDTA) with authority for County Judge to sign required documentation. Application includes the following: 1. SF 424 General Application 2. SF 424A Budget Information Non Construction Programs 3. SF 424B Assurances Non-Construction Programs 4. SF 424 Lobbying Form B. 58242 Authorization and approval of extending grant period from 01/01/2015 - 12/31/2016 to 01/01/2015 - 06/20/2017 on award no. G15SS0002A between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy (HIDTA Task Force). C. 58220 Acceptance and approval to reimburse Rod Robertson Enterprises, Inc. (County Contract No. C-15-030-04-28 Auctioneer & Storage Services) $14,900.00 for a returned auctioned vehicle (vehicle title could not be obtained).
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 58223 C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al D. 58271 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County E. 58276 CL-16-45005-A; Saul Sosa v Hidalgo County Indigent Defense and Hidalgo County F. 58387 C-2307-16-I; Ruth Reynua, et al v. Hidalgo County, et al G. 58291 EEOC Charge No. 451-2016-02842; Jose Lauro Hinojosa v Hidalgo County H. 58255 Claim of David Fox I. 58305 Claim of Judith Gonzalez J. 58307 Claim of Judith Gonzalez Custodian of Audrey Roque, a minor passenger
58214 Appointment or Re-appointment of board members to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term (current terms expiring are County Judge, Precinct 3, and Precinct 4)
58401 A. Acceptance of Quote #00001409 from HART InterCivic, awarded vendor, through BuyBoard Coop. Program Contract #460-14 Voting Equipment [as approved by state of Texas Certification Process] including the Contract document [reviewed/approved as to form by HC-DA/Civil Section] with authority to purchase same through a submitted Electronic Requisition and processed Purchase Order System in the amount of $5,491,500.00 [with details on both the Contract document and/with attached Quote herein] and approval to have County Judge to execute HART Interactive Contract Documents and subject to compliance with form 1295 and any other statutory/policy requirements, if and when applicable; B. Pursuant to TxLGC 263.152(a)(2), approval to declare "Surplus" all ES&S Ivotronic Voting Equipment, Accessories, Software and authority for HC [upon the anniversary of renewals] issuing written notices of non-renewing maintenance and support agreements [as detailed on schedule attached hereto] with actual "trade-in" of the items to HART InterCivic [with corresponding credit of $750K] with transfer of all equipment as agreed upon by both HART Interactive & Hidalgo County [through Elections Dept.] and pursuant to contract terms/conditions; Description Duration / End Date Qty. Deadline to mail Termination Letter Ivotronic Voting Machines 2/1/2016 - 1/31/2017 267 Plus 650 Machines 12/31/2016 Ivotronic Voting Machines 5/1/2016 - 4/30/2017 70 Voting Machines 3/30/2017 Unity Software Renewal License 7/1/2016 - 6/30/2017 1 Software License 5/30/2017 Unity ERM Software Renewal License 9/1/2016 - 8/31/2017 1 Software License 7/31/2017 Ivotronic Voting Machines 8/1/2016 - 7/31/2017 464 Voting Machines 6/30/2017
Constables: A. 58258 Constable Pct.1 Office - LBSP FY18 (1284): 1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY18 grant with the Office of the Governor's Homeland Security Grants Division (HSGD), through egrants. 2. Authorization for County Judge, as authorized official, to e-sign application under egrants as authorized official. 3. Approval of Resolution for LBSP 18 Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents (grant period - September 1, 2017 - August 31, 2018). B. 58236 Constable Precinct No. 2: Discussion, consideration, and approval to appoint Hector Castillo as a Deputy Constable by Constable Martin N. Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011. C. 58167 Constable Precinct 4: Presentation and discussion of 2016 Racial Profiling Report as presented by Hidalgo County Constable Precinct 4 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures. D. 58352 Constable Pct. #4 - NIBRS Grant: 1. Ratification of application that was submitted on January 16, 2017 for the National Incident Based Reporting System (NIBRS) Grant with the Governor's Criminal Justice Division, through egrants. 2.Approval of Resolution for NIBRS Grant to designate Judge Ramon Garcia as grantee's authorized official and to sign required documents.
Tax Office - Paul Villarreal: A. 58354 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (PAG McAllen T1, LLC DBA Scion of Pharr, Toyota of Pharr – P123289, PAG McAllen H1, LLC DBA Hyundai of Pharr – P123292). Dealer desires to act as an agent of the Tax Assessor Collector in the issuance of motor vehicle license stickers and license plates. B. 58207 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (Heller-Bird III, LTD. DBA Jaguar San Juan, Land Rover San Juan – P118864, Heller-Bird V, LTD. DBA Acura of the Rio Grande Valley – P130258, Heller-Bird II, LTD. DBA Audi San Juan – P116285, Heller-Bird Motors, LTD. DBA Mercedes-Benz of San Juan, Smart Center of San Juan – P112761). C. 58206 Presentation for discussion, consideration, acceptance and approval of a Dealer Agreement between Hidalgo County and (Ed Payne Motors LLP – P4916, Weslaco Motors LP – P22254, Alfa Romeo and Fiat of the Rio Grande Valley, LLC DBA Payne Alfa Romeo – P133756, Weslaco Ford LLP – P21629).
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 58382 1. Discussion, consideration and action on Revised Order approving First Amendment to Interlocal Agreement between Hidalgo County and Reinvestment Zone Number One, City of Donna 2. Discussion, consideration and action on Revised Order approving First Amendment to Interlocal Agreement between Hidalgo County and Tax Increment Reinvestment Zone Number Two, City of Donna C. 58071 Approval of 2017 Library Interlocal Agreements between Hidalgo County and the following cities: Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco D. 58243 Discussion, consideration, action to amend Palm Valley Animal Center Agreement (C-14-321-12-16) increasing the contribution from $548,814.00 to $789,814.00. Net increase change of $241,000.00 as per court action dated Nov.15.2016 (AI-57197). E. 58388 Discussion, consideration and action of political subdivision declaration for McAllen ISD Police Department F. 58358 Requesting authorization and approval of Plan Strategy Change Request Form for the Hidalgo County 457 Plan with authority for Valde Guerra, Executive Officer to sign document. G. 58324 Approval to accept settlement check from Allstate Insurance Company in the amount of $3,631.33 to settle auto accident claim with County vehicle. (Constable Pct. 2) H. 58296 Approval to accept settlement check from Allstate Insurance Company in the amount of $1,929.98 to settle auto accident claim with County vehicle. (Constable P2) I. 58201 Facilities Management: Approval of credit application and agreement with the following vendors for the purchase of equipment/supplies for County Buildings and authorize Valde Guerra, County Executive Officer to sign documents: John Deere Financial J. 58283 Facilities Management: Requesting approval to surplus/dispose of any unserviceable US Flags
Human Resources: A. 58312 Pct. 3 BCAP/Pct. 3 Rd. Maintenance/Pct. 4 BCAP/Pct. 4 Rd. Maintenance/Pct. 1 Administration/BCAP/R&B Co. Wide Administration (1200): 1. Approval of the following personnel actions, effective upon Commissioners Court approval: Action Dept/Prog Slot Position Title Obj. Code Current Budgeted Salary/Allowance Proposed Budgeted Salary/Allowance Total Adjustment Change in Funding Source (Delete Slot. No. 0002) 123-019 0002 Executive Assistant III 113/115 $5,129.00/ $69.79 $0.00/$0.00 ($5,129.00)/($69.79) 123-005 0003 113/115 $69,838.00/$950.21 $74,967.00/$1,020.00 $5,129.00/$69.79 Change in Funding Source (Delete Slot No. 0005) 123-019 0005 Invoice Clerk 113/115 $2,645.00/ $57.95 $0.00/$0.00 ($2,645.00)/($57.95) 123-005 0031 113/115 $31,219.00/$662.05 $33,864.00/ $720.00 $2,645.00/$57.95 Change in Funding Source (Delete Slot No. A006) 123-019 A006 Assistant Field Operations Director 117 $3,167.00 $0.00 ($3,167.00) 123-005 0079 117 $0.00 $3,167.00 $3,167.00 Change in Funding Source (Delete Slot No. 0002) 124-019 0002 Accounts Payable Specialist III 113 $3,919.00 $0.00 ($3,919.00) 124-007 0004 113 $45,012.00 $48,931.00 $3,919.00 Change in Funding Source (Delete Slot No. A006) 121-004 0009 Clerk IV 117 $0.00 $3,500.00 $3,500.00 125-028 A006 117 $3,500.00 $0.00 ($3,500.00) 2. Approval to add supplemental pay allowance in the amount of $1,104.00 to Program Manager position, Slot No. 125-030-0-001. 3. Approval of interdepartmental transfers. 4. Approval to revise the salary schedule in accordance with Commissioners Court approval. B. 58270 Planning Department / Environmental Compliance / Nuisance Abatement (1100): 1. Approval to transfer the following positions and employees effective upon Commissioner's Court approval: Employee # Position Title From Dept. Slot No. To Department Slot No. 187097 Environmental Compliance Coordinator Planning Department (210-001) 0027 (delete) Environmental Compliance (125-036) 0001 (create) 177512 Administrative Assistant III Planning Department (210-001) 0028 (delete) Nuisance Abatement (125-039) 0007 (create) 2. Approval of interdepartmental transfers. 3. Approval to revise the salary schedules in accordance with Commissioners court approval. C. 58366 Facilities Management / CCL #1 / DBM(1100): 1. Requesting waiver of the Budget Amendment - Personnel Related - Amendments. 2. Discussion, consideration, and approval of the following personnel actions effective Commissioner's court approval: Action Dept./ Program Slot # Position Title Current/ Proposed Budgeted Salary Delete 115-001 0033 Clerk II ($24,960.00) Delete 220-001 0046 Custodian II ($24,960.00) Create 220-001 0119 Special Projects Coordinator $42,521.00 3. Approval to transfer employee #122343 to the Special Projects Coordinator position (220-001) Slot no.0119; pursuant to Section 3.32 of the Civil Service Commission Rules and Section 6.37 of the Personnel Policy Manual. 4. Approval of interdepartmental transfers. 5. Approval to revise the salary schedules in accordance to Commissioners Court action. D. 58380 Domestic Violence Court Grant (1289) / CCL #1 (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments. 2. Discussion, consideration, and approval to authorize supplemental pay allowance to the following positions, effective next full pay period: Dept./ Program Slot# Position Title Proposed Allowance Amount 021-001 0003 Court Coordinator $3,000.00 021-001 0005 Assistant Court Coordinator $12,000.00 3. Approval to revise the salary schedule in accordance with Commissioners' Court Action. E. 58251 CCL#2 (1100): 1. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments. 2. Discussion, consideration, and approval to create one (1) Temporary Full Time Clerk I position, Slot T006, Dept./Prog. No. 022-001 at $12.00 per hour/$5,760.00 proposed budgeted salary, not to exceed 06/16/17, effective 02/27/17. 3. Approval of intradepartmental transfer. 4. Approval to revise salary schedule in accordance with Commissioners Court action. F. 58234 Health & Human Services - CPS/Hazards (PHEP) Grant (1293): 1. Discussion, consideration, and approval of the following personnel actions, effective 3/01/2017: Action Dept./ Program Slot# Position Title Proposed Budgeted Salary Create 340-013 0020 Assistant Epidemiologist $31,255.00 Create 340-013 0021 Assistant Epidemiologist $31,255.00 2. Approval to revise salary schedule in accordance with Commissioners' Court action. G. 58233 WIC Lactation Services (1292): 1. Discussion consideration and approval to delete one Full-time International Board Certified Lactation Consultant, Slot# 0001, Account no. 350-013-7,at $47,380.00 budgeted salary; effective 2/06/2017. 2. Approval to revise salary schedule in accordance with Commissioners' Court action.
Health & Human Services Department: A. 58262 1. Requesting approval to submit application for grant funds in the amount of $272,386.00 from the Public Health Preparedness & Response program for a grant period to run from March 1, 2017 through June 30, 2018. 2. Requesting approval to submit application for grant funds in the amount of $289,773.00 from the Epidemiology, Lab Capacity program for a grant period to run from March 1, 2017 through June 30, 2018. B. 58260 1. Requesting approval to accept the Amendment No. 02 to Contract #2016-001417B in the amount of $36,000.00 to increase the total amount of the contract to $641,561.00. 2. Requesting approval of the Certification of Revenue in the amount of $36,000.00 as approved by County Auditor. 3. Requesting approval of the budget appropriation in the amount of $36,000.00. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures 2. 58240 A. Discussion, consideration and approval to draw down funds for Demonstration Year 6 ADVANCE UC Payment in the amount to be determined by HHSC instructions from the General Fund and Local Provider Participation Fund (LPPF) with a transfer date of 2/8/17. B. Approval of 2017 Appropriation of funds from the LPPF in the amount to be determined by HHSC. D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures 2. 58385 Approval for County Judge to sign attached Texas Department of State Health Services Plot Owner Consent Form.
Adult Probation: A. 58281 November 2016 1. Approval of certification of revenues as certified by the County Auditor for the DWI Grant program income in the amount of $615.00. 2. Approval of appropriation of the DWI program income (GPI) in the amount of $615.00
Community Service Agency: A. 58359 1. Discussion and possible action to approve CSBG contract PY 2017 CSBG Contract #61170002636 2. Report current year activities.
IT Department: A. 58083 VARIOUS DEPARTMENTS Authorization and approval to continue with existing service, purchase new wireless service, change name and deactivate service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: Department: User: Service Plan: MDN: 1 New Cell Phone District Attorney Office Use Nationwide Unl. Mins. Email&Data @ $69.99 + $5.00 taxes/fees per month New 6 New Data Cards District Attorney Office Use 4G Mobile Broadband Unl. @ $37.99 per month New 1 New Data Card District Clerks Office Use 4G Mobile Broadband Unl. @ $37.99 per month New 1 Cont. Service for Data Card District Clerks Laura Hinojosa / 152692 4G Mobile Broadband Unl. @ $37.99 per month 956-587-1269 8 Cont. Service for Data Card I.T. Office Use 4G Mobile Broadband Unl. @ $37.99 per month LIST attachment 2 Cont. Service for Cell Phones I.T. Office Use America's Choice 400 Natl. Share @ $29.99 + $5.00 taxes/fees each per month LIST attachment 8 Cont. Data Service for Surveillance Cameras I.T. Office Use 4G Mobile Broadband Unl. @ $37.99 per month LIST attachment 52 Cont. Service for Data Cards Justice Courts Office Use 4G Mobile Broadband Unl. @ $37.99 per month LIST attachment 5 New Cell Phones Commissioner Pct. 1 Various (see LIST attachment) Nationwide Unl. Mins Email&Data Unl+MHS/N&W/M2M/MGS Unl. @ $69.99 + $5.00 taxes/fees each per month New 6 Cont. Service for Cell Phones Fire Marshal Various (see LIST attachment) Nationwide Unl. Mins Email&Data Unl+MHS/N&W/M2M/MGS Unl. @ $69.99 + $5.00 taxes/fees each per month LIST attachment 7 Cont. Service for Data Cards Fire Marshal Various (see LIST attachment) 4G Mobile Broadband Unl. @ $37.99 per month LIST attachment Qty: Description: Department: User: Transfer To: Service Plan: MDN: 1 Cont. Service for Data Card County Court #7 Office Use N/A 4G Mobile Broadband Unl. @ $37.99 per month 956-342-1143 1 Name Change Planning Dept. Eli Villegas / 185817 Office Use Nationwide UNL Min Email & Data @ $115.49 + $5.00 taxes/fees per month 956-609-5771 1 Deactivate Service for Data Card Fire Marshal Office Use N/A 4G Mobile Broadband Unl. @ $37.99 per month 956-342-3707 B. 58268 ELECTIONS DEPT. Authorization and approval to continue and change wireless service plan through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following: Qty: Description: User: Service Plan: 4 Cont. Service for Cell Phones Office Use Nationwide 400 Share Email&Data Unl. + MHS N&W/M2M/MSG @ $47.99 + $5.00 taxes/fees each per month 85 Cont. Service for Cell Phones Office Use State of Texas Local Flat Rate Calling $0.06 per min @ $4.99 each per month 85 Cont. Netbook data service Office Use 4G Mobile Broadband Unl. @ $37.99 each per month 22 Cont. Data Card Service Office Use 4G Mobile Broadband Unl. @ $37.99 each per month
Urban County: A. 58303 1. The County of Hidalgo Urban County Program (UCP) is disclosing that Omar Garcia, Owner of OG Construction Co., LLC, who is the lowest responsible bidder for the City of Progreso – Street Improvements Project, is related to County Judge Ramon Garcia. 2. Subject HB 1295 Compliance and receipt of the waiver letter from the U.S. Department of Housing and Urban Development, requesting consideration and action to award and enter into a construction contract with OG Construction Co., LLC in the amount of $178,257.25. UCP Fiscal Years 29 (2016) City of Progreso - Street Improvement funds will be utilized. B. 58304 1. The County of Hidalgo Urban County Program (UCP) is disclosing that Omar Garcia, Owner of OG Construction Co., LLC, who is the lowest responsible bidder for the City of Alamo – Highview S/D Waterlines Improvements Project, is related to County Judge Ramon Garcia. 2. Subject HB 1295 Compliance and receipt of the waiver letter from the U.S. Department of Housing and Urban Development, requesting consideration and action to award and enter into a construction contract with OG Construction Co., LLC in the amount of $203,383.89. UCP Fiscal Years 24-26 (2011 - 2013) City of Alamo Water/Sewer Improvement funds will be utilized. C. 58279 Requesting approval of First Amendment to Inter Local Agreement by and between Hidalgo County Urban County Program and Hidalgo County Drainage District No.1 as it relates to Alberta Drain Project. D. 58301 Authority to negotiate a professional engineering service contract with the second highest ranked firm of Javier Hinojosa Engineering, for the provision of engineering services for an Urban County Program Year 29 (2016) San Juan, Street Improvements project. E. 58300 Authority to negotiate a professional engineering service contract with the second highest ranked firm of Strada Group, for the provision of engineering services for an Urban County Program Year 29 (2016) Sullivan City Drainage Improvements project.
Elections Administration: A. 58269 Elections Contract §31.100 (1100): Approval of 2017 appropriation of funds in the amount of $50,000 to fund anticipated expenditures.
WIC: A. 58244 WIC: (1292) 1. Ratification of application that was submitted on January 3, 2017 for FY 2018. Amendment Amount Increase Amendment Total FY17 Oct. 1, 2016 - Sept. 30, 2017 $75,000.00 $12,375,469.00 FY18 Oct. 1, 2017 - Sept. 30, 2018 $12,303,695.00 $12,303,695.00 $24,679,164.00 2. Approval to accept the Contract No. 2017-049851-001A from the Department Of State Health Services. The purpose of the amendment is to amend certain contractual language, increase the award amount by $75,000.00 for a total of $12,375,469.00 which is allocated toward Fiscal Year 2017 for contract term from (October 1, 2016 through September 30, 2017) and allocate $12,303,695 for Fiscal Year 2018 (October 1, 2017 through September 30, 2018) for a total of ($24,679,164.00). This Amendment No. 1 shall be effective February 1, 2017 3. Requesting approval for County Judge to sign the Signature Page for Amendment No.1 DSHS Contract No. 207004985-001A. 4. Requesting approval for County Judge to sign the Fiscal Federal Funding Accountability and Transparency Act for the Amendment No.1 DSHS Contract No. 207004985-001A. 5. Requesting approval of the Certification of Revenue in the amount $75,000 by County Auditor.
Auditor's Office: A. 58288 1. Approval of Certification of Revenues as certified by the County Auditor for various TXDOT projects. 2. Approval of 2016 appropriation of funds for various TXDOT projects in the total amount of $3,722,470.3
Precinct #2 - Comm. Cantu: A. 58199 Receipt, review, and approval of closing documents for Parcel 1 for Pct 2 Yuma Ave Extension Project with authority for the Co Judge and or Executive Officer to sign closing documents. B. 58394 1. Authority to rescind action taken by Commissioners Court on January 10, 2017 (AI-57954) due to correction of project limits. 2. Requesting approval of Interlocal Cooperation Agreement between the City of San Juan and the County of Hidalgo, Texas, concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road. 3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road.
Budget & Management: A. 58334 Salary Schedule - DA Investigation HB65 1. Approval of the following salary schedule corrections, effective 01/01/17: Fund Dept./Prog. Slot No. 2017 Adopted Position Title 2017 Proposed Position Title Correction 1223 080-007 0089 Accounts Payable Specialist I Accounts Payable Specialist II Title Change 2. Approval to revise the salary schedule in accordance with Commissioners Court action. B. Budget Appropriations: 1. 58280 Supplemental Court Guardianship (1250): Approval of 2017 appropriation of funds in the amount of $40,000.00 to fund legal services. 2. 58248 Courthouse Security Fund (1241): Approval of 2017 appropriation of funds for the Courthouse Security (1241) in the amount of $2,000.00 to fund general supplies expenditures. 3. 58332 Pct 4 (1345/1315): Approval of 2017 appropriation of funds into various CO2014-Pct 4 accounts in the total amount of $418,935.33 with interfund to TXDOT Pct 4 10th St Project (1315), program 030, to fund anticipated expenditures.
Purchasing Department: Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 58013 Presentation of sole bid received from a responsible vendor submitting the lowest and best bid [while meeting all specifications and/or requirements] for the purpose to award & approval of contract document for project titled: "Tire Disposal Services" through RFB No.: 2016-287-12-07-SMA. 2. 58379 a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County; b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including but not limited to the following Hidalgo County department(s): 1. District Clerk 2. District Judges 3. Constable Pct 1 4. Constable Pct. 3 3. 58267 A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment, vehicles, and boats as "Surplus" for the purpose of sale through online auction scheduled for 2-17-2017 thru 03-03-2017 in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received on either auction date, B. Requesting authority to publish advertisement for the auction of surplus scheduled for 2-17-2017 including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions. B. Pursuant to TxLGC 263.152(a)(2), approval to declare "Surplus" all ES&S Ivotronic Voting Equipment, Accessories, Software and authority for HC [upon the anniversary of renewals] issuing written notices of non-renewing maintenance and support agreements [as detailed on schedule attached hereto] with actual "trade-in" of the items to HART InterCivic [with corresponding credit of $750K] with transfer of all equipment as agreed upon by both HART Interactive & Hidalgo County [through Elections Dept.] and pursuant to contract terms/conditions; Description Duration / End Date Qty. Deadline to mail Termination Letter Ivotronic Voting Machines 2/1/2016 - 1/31/2017 267 Plus 650 Machines 12/31/2016 Ivotronic Voting Machines 5/1/2016 - 4/30/2017 70 Voting Machines 3/30/2017 Unity Software Renewal License 7/1/2016 - 6/30/2017 1 Software License 5/30/2017 Unity ERM Software Renewal License 9/1/2016 - 8/31/2017 1 Software License 7/31/2017 Ivotronic Voting Machines 8/1/2016 - 7/31/2017 464 Voting Machines 6/30/2017 B. Pct. 1 1. 58254 a. Recommendation by project engineer, Sames Engineering & Surveying to award the Base Bid to the responsible vendor M.J.A. Construction - submitting the lowest and best bid meeting all specifications for FEMA project "Paving & Drainage Improvements-Las Nubes Dr., Marlen St., Lott Rd., & Old River Rd." in the amount as listed below: RFB: 2016-401-12-28-YZV AMOUNT Las Nubes Drive Marlen Street Lott Road Old River Road $ 36,815.00 $ 78,605.10 $239,826.75 $201,221.65 TOTAL BASE BID $556,468.50 b. Pursuant to TX Local Government Code 262.031 and in the interest of expediting a project's progress, requesting authority/ approval for the Precinct Commissioner or designee: David Suarez, Chief Administrator to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits..'. The original contract price may not be decreased by 18% or more without the consent of the contractor". 2. 58397 Pct. #1 requests approval to exercise [pursuant to Article 3.3 (5)-Termination of Agreement #08-227-02-09 between Hidalgo County and TEDSI Infrastructure Group to provide general engineering services for: Mile 6 West Road Improvements & between SH 107 & Mile 9 North and includes authority to send the required (30) day termination notice with an effective day of February 6, 2017. 3. 58231 A. Acceptance and approval of the following listed construction contract documents as awarded by Commissioners' Court on December 13, 2016 (AI#57719) for the following HC Pct. #1- Paving and Drainage Improvements Projects: Project Name Project No. Award Recommendation to vendor Amount Hidalgo County Precinct No. 1 - FEMA Road Drainage Improvements - Mile 13 1/2 North Rd., Mile 11 North Road and Yvette Circle 2016-398-12-13 2GS, LLC DBA EarthWorks Enterprises $519,662.30 B. Pursuant to TXLGC 262.031 and in the interest of expediting a Project's progress, requesting authority/approval for the Precinct Commissioner or designee: David Suarez, Chief Administrator to execute change orders that involve Increasing or decreasing in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without the consent of the contractor. C. Pct. 2 1. 58316 Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose" for the purchase of miscellaneous items [i.e. printed materials, supplies and other related items] which assist in the Precinct's efforts in disseminating information on road conditions, closures, paving/drainage improvements, educational and health awareness, public safety services and programs affecting the community including, but not limited to, the following up-coming events: A. Ground Breaking for Pct. #2 - CRC Youth Facility; B. Ground Breaking for Pct. #2 - Regional Linear Park Project; C. Coronation Event with HC-Head Start Program; D. Little Free Library Donation Ceremony; E. Community Resource Center's - Numerous Events 2. 58395 a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for the Nolana Loop Project for Precinct No. 2; B2Z ENGINEERING L&G CONSULTING ENGINEERING SOUTH TEXAS INFRASTRUCTURE EVALUATOR NO. 1 96 98 95 RANKING c.Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for the Nolana Loop Project for Pct 2. 3. 58398 a. Approve an order exempting from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service; b. Presentation of scoring grid (for the purposes of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for "ON CALL" Precinct No. 2 Projects; Leonel Garza Jr. & Associates, LLC APPRAISAL HAUS VALBRIDGE PROPERTY ADVISOR EVALUATOR NO. 1 98 91 90 RANKING c. Authority for the Purchasing Department to negotiate a professional surveying services agreement commencing with the No. 1 ranked firm of ___________________________ for professional appraisal services for "ON CALL" Precinct No. 2 Projects. 4. 58399 Approval of payment of Invoice #20004 in the amount of $1,180.88 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project. 5. 58400 Approval of payment of Invoice #20003 in the amount of $19,637.64 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#1), for Pct 2 Palmer Pavilion Renovation Project. 6. 58294 Requesting authority to purchase one used 2000 Ford F-350 Bucket Truck for Hidalgo County Pct #2 Through quotes with Requisition# 313344: Lumatec lighting services in the amount of $18,500.00. D. Pct. 4 1. 58375 Acceptance and approval of Change Order No. 1 to [extend the term an additional fifty-six (56) days] under agreement # C-16-145A-07-19 with RG Enterprises, LLC dba G&G Construction (reviewed/recommended by project architect Mata-Garcia Architects, LLP) for: Precinct 4-"Landscape/Structural and Irrigation Construction for the San Carlos CRC Project". 2. 58302 Authority to purchase one (1) 2017 Ford F-550 Chassis with Body (service truck) [through Hidalgo County’s membership and participation] BuyBoard awarded vendor, Grande Truck Center [Contract #521-16] in the amount of $108,519.00 which includes delivery & cooperative fees through submitted Req.#313978. 3. 58287 Approval of clarification of purchase order 748328 for Caldwell Country Chevrolet. AI-55787 on 08/16/2016 requested two 2016 Chevy Silverado 2500HD [as 2016 models no longer available] therefore, General Motors and Caldwell Country Chevrolet provided Pct.4 with 2017 year models at the 2016 cost thus resulting in no fiscal impact. E. Public Defenders 1. 58346 Requesting authority to enter into a (36) month software renewal license subscription agreement for the Hidalgo County Public Defender's Office and Justice Works, LLC for the amount of $2.00 per every new case opened and subject to compliance with HB23 and HB1295 [if and when applicable]. F. Constables 1. 58311 HC-Constable, Pct. #3, is requesting for CC to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art. 52] for the items purchased under PO#752477 as the materials/supplies assist in rendering the joint efforts & goals between the school districts and the county: i.e. reducing student juvenile crime, delinquency behavior and increasing school attendance, safety and security for students, faculty, members of the community thus benefiting all parties. G. Facilities Management: 1. 58289 Approval of Security Systems Agreement for Fire Alarm Monitoring of the Courthouse Annex III (Old Admin) between Hidalgo County and AFP Alarm and Detection, LP and subject to compliance with HB23 and HB1295 [if and when applicable]. H. Colonia Access Program 1. 58274 A. Discussion and possible action for approval to extend Funding Agreement for Border Colonia Access Program Amendment #11 Third Call. The Amendment extends the contract to December 31,2017; B. Approval for County Judge to sign Funding Agreement for Border Colonia Access Program Amendment #11. I. Sheriff's Office 1. 58039 Presentation of bids received for the purpose of award to the responsible vendor submitting the lowest & best bid [meeting all specifications and/or requirements] and approval of contract document for project titled: "Purchase of Security Correctional Mattresses" through RFSQ No.: 2017-015-12-19-SGS.
Open Forum
A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 58224 C-8615-14-A; Michael Calvillo & Rosa Rivera v. Hidalgo County, et al D. 58272 Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County E. 58277 CL-16-45005-A; Saul Sosa v Hidalgo County Indigent Defense and Hidalgo County F. 58386 C-2307-16-I; Ruth Reynua, et al v. Hidalgo County, et al G. 58292 EEOC Charge No. 451-2016-02842; Jose Lauro Hinojosa v Hidalgo County H. 58256 Claim of David Fox I. 58306 Claim of Judith Gonzalez J. 58308 Claim of Judith Gonzalez Custodian of Audrey Roque, a minor passenger 30. Adjourn