1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 62406 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 4 - J-09 System B.) Pct. 2&3 - Mission Inlet Recertification C.) Pct. 4 - Trenton Drain Phase II & III 6. 62192 Requesting authority to advertise and approval of plans and specifications, as attached hereto for: Hidalgo County Drainage District No. 1 -"HCDD1 New Administration Facility- Site Utilities" project (RFB# HCDD1-17-055-11-29), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & project still needed. 7. 62412 Requesting approval to allow Hidalgo County Sheriff's office to conduct K-9 Training on District yard located at 902 N. Doolittle. 8. 62422 Request approval of Uniform Policy for Hidalgo County Drainage District No. 1. 9. 62321 Requesting approval of final negotiated Agreement for Professional Services with L & G Engineering, as it relates to Professional Construction Materials Testing Services-On Call -for HCDD1 Drainage System Projects (Agreement No. C-HCDD1-17-056-11-07). Approved for negotiations by HCDD1 Board of Directors on October 24, 2017. (Subject to Legal Review and compliance to Form HB1295). 10. 62416 A. Request approval of S&B Infrastructure, Ltd.’s Work Authorization No. 20 in the amount of $334,000 for work associated with General Contract Management (GCM) and related services for the Raymondville Drain Project. Said Work Authorization will be issued out of the Fund 132 - the 2008 Bond series funds that were allocated for the Raymondville Drain Project. B. Request approval of a Budget amendment in the amount of $ 4,500,000 of revenues that are due to be received by the District through a grant award from the Texas Water Development Board. These Funds are to be appropriated for the construction of Raymondville Drain Phase 1 – Segment 1 in Hidalgo County. C. Request approval of S&B Infrastructure, Ltd.’s Work Authorization No. 21 in the amount of $60,000 for engineering services related to the development of a Mitigation Plan for Hidalgo County Drainage District No 1. The Work Authorization is funded by Hazard Mitigation Grant Program, DR - 4223, Memorial Day 2015 Flooding, (CFDA) 97-039 FEMA Project Number DR- 4223-033 Grant that was approved by the District's Board on October 25, 2016. D. Approval of Budget Amendment in the amount of $60,000 to the District General Fund (15,000 for matching and $45,000 in Hazard Grant) to fund the above mentioned work authorization 21 for the District's Mitigation plan. 11. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 14. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 15. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 62449 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report B. 62423 Discussion, consideration and approval to process the City of Alamo 2015-2016 and 2016-2017 TIRZ payments, in the amount of $49,805.88 and $67,596.85, respectively, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo. 3. 2017 Intradepartmental transfers: A. 62357 2017 - CRIM DA (1100) B. 62351 2017 - JP 4-2 (1100) C. 62354 2017 - D.A. State Supplement (1281): D. 62362 2017 - Elections (1100) E. 62363 2017 - I. T. Department Co Wide (1100) F. 62366 2017 - County Judge (1100) G. 62370 2017-Constable Pct. #2 (1100) H. 62346 2017 - Health & Human Services Dept. / H.D. ADM (1293) H. 62365 2017 - PHHS (1293) J. 62371 2017 - Health & Human Services Dept. / ZIKA-PHPR (1293) K. 62376 2017 - County Clerk's (1100) L. 62379 2017-WIC (1100) M. 62381 2017 - Constable Precinct 4 (1100) N. 62384 2017-PURCHASING (1100) O. 62349 2017 - Pct 1 Adm (1200) P. 62419 2017 - Pct 2 Rd Maint (1200) Q. 62413 2017 - Pct 2 Adm (1200) R. 62408 2017 Pct.4 Road Maint (1200) S. 62407 2017 Pct.4 Sanitation (1100) T. 62404 2017-Constable Pct 1 (1100) U. 62318 2017 - Facilities Mgmt Co Wide (1100) 4. 2017 Interdepartmental transfers: A. 62353 Colonia Streetlight Program (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm. - Contingency (002) to Colonia Streetlight Program (090) in the amount of $3,000 to fund anticipated utility expenses for FY2017. B. 62400 Pct 2 Sanitation (1100): Approval of 2017 interdepartmental transfer from Pct 2 CRC-San Juan to Pct 2 Sanitation in the amount of $2,020.00 to fund operating expenditures. C. 62409 CO2016-Pct.4 (1350): Approval of 2017 of interdepartmental transfer from CO2016 Tower Rd (program 185) to CO2016 Machinery & Equipment (program 029) in the amount of $78,886.20. D. 62410 Pct 4 (CO's 2014) Approval of 2017 interdepartmental transfer from CO2014 (program 185 & 190) to CO2014 (program 029) in the amount of $58,588.66. 5. Planning Department: A. 62367 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 62340 District Attorney's Office Check Fraud Fees Monthly Report - September 2017 7. Executive Office: A. 62356 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: a). Benigno Sandoval; Edinburg, TX; Proposing a bore, 2" PVC casing for a 3/4" waterline, from the centerline of Jasmin Rd. go East 750 feet. Will bore Chapin Rd. from North to South 4' deep. 2. Sharyland Water Supply Corp.: a). Road Bore Crossing: A 8" PVC waterline to be encased within 12" casing to be located approximately 30 ft. North of the intersection of Mile 17 1/2 RD. and Mon Mack RD, City of Edinburg. b). Road Bore Crossing: A 4" PVC waterline to be encased within 8" casing to be located approximately 30 ft. North of the intersection of Rogers RD and Jackson RD. City of Edinburg. 3. Agua Special Utility District: a). Tordillo Subdivision: The contractor proposes to install an 8" PVC waterline along the east side of Tordillo Road on the 5.0' line. The 8" PVC waterline will tie into an existing 8" Agua SUD waterline located on the northeast corner of Tordillo Road and Del Oro Street and run north approximately 1050 feet to the south side of the proposed subdivision. 8. Membership Dues/Certifications: A. 62359 County Judge: Requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Maria Lumbreras in the total amount of $75.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. B. 62382 Pct. 1 requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Ofelia Rodriguez in the total amount of $75.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor. C. 62350 DBM: Requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Sergio Cruz, Flora Vazquez, Jose Jackson and Angelica Tapia in the total amount of $300.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor. 9. Urban County: A. 62396 Requesting approval of two (2) applicants in the City of Mercedes, one (1) applicant in the City of Weslaco and two (2) applicants in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program. 10. Budget & Management: C. 62364 Non-Agenda Transfers Report and approval of emergency transfers for the period of October 2, 2017 thru October 31, 2017. D. Interfund transfers: 1. 62425 Pct 4 (1100): Approval of 2017 interfund transfer from Pct 4 Road Maint. (1200) to various Pct 4 accounts (1100) in the amount of $20,000.00 to fund anticipated expenditures for fuel. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 62427 Acceptance and approval of Payment Application No. 3 in the amount of $149,512.50 for the Recovery and Motor Pool Improvements project for Pct. 4 submitted by contractor, Synergy Builders of Texas, LLC through Contract C-17-067-03-21 and as reviewed by project engineer, Halff Associates Inc. B. 62417 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO # 11326558 10-31-17 FM 676 (Mile5) Project $18,450.00 745880 11326556 10-31-17 Veterans Blvd. WA #2 $49,423.63 763269 11326554 10-31-17 Veterans Blvd. WA #1 $30,111.29 735582 11326580 10-31-17 Mile 3 Phase III- WA #3 $39,520.00 760253 11326566 10-31-17 South Detention Basin Project $10,500.00 735730 11326562 10-31-17 La Homa ROW - WA #1 $5,400.00 671613 11326570 10-31-17 FM 494 Shary Rd. WA #2 $22,800.00 758025 C. 62418 1.) Acceptance and approval of invoice # 11326559 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893)- Mile 5 Project WA#1 in the amount of $ 13,992.00. 2.) Acceptance and approval of invoice # 11326550 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - Ware Road (Mile 3 to Mile 5) WA#2 in the amount of $ 1,985.00. 3.) Acceptance and approval of invoice # 40007 submitted by project engineer B2Z Engineering (P.O. 767428) - Hidalgo County Precinct # 4 Mechanic's Shop in the amount of $1,677.75. 4.) Acceptance and approval of invoice # 40008 submitted by project engineer B2Z Engineering (P.O. 767241) - Hidalgo County Precinct # 4 Memorial Park Construction Phase Services in the amount of $4,997.45. D. 62390 Pct.4 1. Approval of payment for inv. # 00005700 as submitted by Halff & Associates, Inc.for: Sanitation Collection Facility & M Road Building projects in Precinct 4, Edinburg Tx, in the amount of $10,592.90 (PO# 745734). 2. Approval of payment for inv. # 00006064 as submitted by Halff & Associates, Inc. for WA03 J.R. "Milo Ponce Memorial Park" in the amount of $2,139.40 (PO# 759817). F. 62268 Add Fuel Card Users: 1. Constable Pct No. 2 - Fuel Card Users
Budget & Management: A. 62386 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2017 in the amount of $45,202.48 and requesting approval of wire transfer. B. 62385 1. Approval of reimbursement in the amount of $897,461.08 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/19/17 to 11/01/17. 10/19-25/17 $495,576.44 10/26-31/17 $279,474.75 11/01-01/17 $122,409.89 TOTAL $897,461.08 2. Approval of wire transfer to cover claims paid.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 62332 Acceptance of "donation" of computers, monitors, chairs, printers, bookcase, and filing cabinet by the Hidalgo County Appraisal District to Hidalgo County. 2. 62403 A. Recommendation by Jacobs, Project Manager (as concurred by legal counsel), for the use of the Construction Manager-At-Risk (CMAR) construction delivery method through the two-step process with Phase 1 as an RFQ to be completed prior to release of Phase 2 as an RFP for the "Design and Construction of a New Hidalgo County Courthouse". B. Discussion, consideration and action to establish and appoint the number of members in the Evaluation Committee for the delivery method of each Phase, pursuant to TLGC, Ch. 2269.253. 3. 62414 Requesting, approval to issue a "Notice to Proceed" for the fully executed agreement between Hidalgo County and HDR, Inc., for architectural services of the design and construction of a New Hidalgo County Courthouse. 4. 62309 a. Requesting approval to exercise the additional one (1) year period extension under contract #C-14-333-12-02-"Delinquent Tax Collection Services" for Hidalgo County (under the same rates, terms and conditions) with Linebarger, Goggan, Blair & Sampson, LLP, commencing, January 1, 2018, expiring, December 31, 2018. b. Requesting approval of "Amendment" to agreement C-14-333-12-02-"Delinquent Tax Collection Services" with Linebarger, Goggan, Blair & Sampson, LLP for Hidalgo County, to correct [Article 6-Term & Termination, 6.01 & 6.02] with term date to reflect effective, January 1, 2015, expiring, December 31, 2017. B. Pct. 2 1. 62433 Acceptance and approval to execute the final form of a professional engineering service agreement with Cruz-Hogan Consultants, Inc. for the "Moore Road Project (Veterans Blvd- San Antonio Rd)" as approved for negotiations on CC 09/26/17. C. Health & Human Services Dept. 1. 62206 Recommendation from Dept. of H&HS for action to reject all bids received for RFB with #2017-193-08-16-SGS titled: Laboratory Services and to re-advertise with revised/modified specifications.
District Attorney's Office: A. 62389 Proclamation declaring the week of November 6, 2017 to November 10, 2017 as Forensic Nurses Week
HIDTA - Task Force: A. 62341 HIDTA Federal Sharing (1254): Authorization and approval to reduce appropriations in the amount of $9,463.39.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 62411 Pct. 3 Parks (1100): 1. Approval of the following personnel actions, effective next full pay period 11/13/2017: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 123-008 0004 Mechanic II $29,705.00 $0.00 Create 123-008 0022 Maintenance I $0.00 $28,239.00 C. 62383 WIC (1292): 1. Approval of the following personnel actions, effective next full pay period 11/13/2017: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 350-001 0259 Nutritionist II $49,597.00 2. Approval of transfer.
Urban County: A. 62421 1.) Approval of a resolution for designation of authorized bonded signatories for the Texas Department of Agriculture (TDA) Texas Community Development Block Grant Funds (TxCDBG) for the following grant: 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005 2.) Authorize Hidalgo County Judge to sign any and all documents regarding TDA funds. B. 62368 Request approval of the Second Amendment to the 2015 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Affordable Homes of South Texas, Inc. (AHSTI) and approval of the addendum with AHSTI. C. 62360 Request approval of the Second Amendment to the 2015 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca and approval of the addendum with Proyecto Azteca
Health & Human Services Department: A. 62279 Presentation of Walk Across Texas Challenge # 14 Winner. B. 62388 Requesting approval to submit amendment request to the Department of State Health Services to amend the Public Health Preparedness and Response / Epidemiology and Laboratory Capacity grant contract #537-18-0355-00001. C. 62282 Health Dept. - RLSS/LPHS (1293): Approval and authorization to de-obligate the amount of $36,598.84 RLSS/LPHS Revenues from sub-function 12 and reallocate funds into sub-function 10 to differentiate between state and federal grant funds. D. 62345 Health Adm (1100): Approval of 2017 interdepartmental transfer from Health Clinics to Health Admin. in the amount of $8,029.04 for anticipated expenditures. E. Health Care Funding District: 1. 62249 A. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of November 13, 2017. B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions. C. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC. 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Community Service Agency: A. 62141 Discussion, consideration, and possible action regarding adoption of the 2018 Comprehensive Energy Assistance Program Service Delivery Plan.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 62344 Approval of the Election Service Contract between Hidalgo County and La Villa Independent School District for their Special Election to be held on November 7th, 2017.
Planning Department: A. 62377 1. Final Approval a. Border Town No. 2 Subdivision- Pct.4 (Border Town Dev., LLC) (F.M. 2812 & Uresti Road) No. of Lots: 116 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm drainage pipe system discharging to the drain ditch abutting west of development. Detention will be accomplished by widening the existing ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Uresti Road, F.M. 2812 and 5 internal streets.
Budget & Management: A. 62372 Requesting approval to complete and submit credit application to MBFS USA, LLC for the lease-purchase of machinery and equipment from vendor with authority for County Executive Officer, Valde Guerra, to sign credit application. B. Budget Appropriations: 1. 62355 Court Reporter (1239): Approval of 2017 appropriation of funds into Court Reporter account in the amount of $40,000.00 to fund anticipated expenditures. 2. 62352 Elections Contract §31.100 (1100): Approval of 2017 appropriation in the amount of $16,208.98 to fund the personnel actions approved on 10/31/17, AI-62294.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 62332 Acceptance of "donation" of computers, monitors, chairs, printers, bookcase, and filing cabinet by the Hidalgo County Appraisal District to Hidalgo County. 2. 62403 A. Recommendation by Jacobs, Project Manager (as concurred by legal counsel), for the use of the Construction Manager-At-Risk (CMAR) construction delivery method through the two-step process with Phase 1 as an RFQ to be completed prior to release of Phase 2 as an RFP for the "Design and Construction of a New Hidalgo County Courthouse". B. Discussion, consideration and action to establish and appoint the number of members in the Evaluation Committee for the delivery method of each Phase, pursuant to TLGC, Ch. 2269.253. 3. 62414 Requesting, approval to issue a "Notice to Proceed" for the fully executed agreement between Hidalgo County and HDR, Inc., for architectural services of the design and construction of a New Hidalgo County Courthouse. 4. 62309 a. Requesting approval to exercise the additional one (1) year period extension under contract #C-14-333-12-02-"Delinquent Tax Collection Services" for Hidalgo County (under the same rates, terms and conditions) with Linebarger, Goggan, Blair & Sampson, LLP, commencing, January 1, 2018, expiring, December 31, 2018. b. Requesting approval of "Amendment" to agreement C-14-333-12-02-"Delinquent Tax Collection Services" with Linebarger, Goggan, Blair & Sampson, LLP for Hidalgo County, to correct [Article 6-Term & Termination, 6.01 & 6.02] with term date to reflect effective, January 1, 2015, expiring, December 31, 2017. B. Pct. 2 1. 62433 Acceptance and approval to execute the final form of a professional engineering service agreement with Cruz-Hogan Consultants, Inc. for the "Moore Road Project (Veterans Blvd- San Antonio Rd)" as approved for negotiations on CC 09/26/17. C. Health & Human Services Dept. 1. 62206 Recommendation from Dept. of H&HS for action to reject all bids received for RFB with #2017-193-08-16-SGS titled: Laboratory Services and to re-advertise with revised/modified specifications.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 62428 C-4899-17-I; Gabriel Miranda Jr, Deceased et al v Harlingen ISD et al D. 62401 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Otto E. 62373 Claim of Olga Salinas 18. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
19. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 62429 C-4899-17-I; Gabriel Miranda Jr, Deceased et al v Harlingen ISD et al D. 62402 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Otto E. 62374 Claim of Olga Salinas 22. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 62406 Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations: A.) Pct. 4 - J-09 System B.) Pct. 2&3 - Mission Inlet Recertification C.) Pct. 4 - Trenton Drain Phase II & III 6. 62192 Requesting authority to advertise and approval of plans and specifications, as attached hereto for: Hidalgo County Drainage District No. 1 -"HCDD1 New Administration Facility- Site Utilities" project (RFB# HCDD1-17-055-11-29), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & project still needed. 7. 62412 Requesting approval to allow Hidalgo County Sheriff's office to conduct K-9 Training on District yard located at 902 N. Doolittle. 8. 62422 Request approval of Uniform Policy for Hidalgo County Drainage District No. 1. 9. 62321 Requesting approval of final negotiated Agreement for Professional Services with L & G Engineering, as it relates to Professional Construction Materials Testing Services-On Call -for HCDD1 Drainage System Projects (Agreement No. C-HCDD1-17-056-11-07). Approved for negotiations by HCDD1 Board of Directors on October 24, 2017. (Subject to Legal Review and compliance to Form HB1295). 10. 62416 A. Request approval of S&B Infrastructure, Ltd.’s Work Authorization No. 20 in the amount of $334,000 for work associated with General Contract Management (GCM) and related services for the Raymondville Drain Project. Said Work Authorization will be issued out of the Fund 132 - the 2008 Bond series funds that were allocated for the Raymondville Drain Project. B. Request approval of a Budget amendment in the amount of $ 4,500,000 of revenues that are due to be received by the District through a grant award from the Texas Water Development Board. These Funds are to be appropriated for the construction of Raymondville Drain Phase 1 – Segment 1 in Hidalgo County. C. Request approval of S&B Infrastructure, Ltd.’s Work Authorization No. 21 in the amount of $60,000 for engineering services related to the development of a Mitigation Plan for Hidalgo County Drainage District No 1. The Work Authorization is funded by Hazard Mitigation Grant Program, DR - 4223, Memorial Day 2015 Flooding, (CFDA) 97-039 FEMA Project Number DR- 4223-033 Grant that was approved by the District's Board on October 25, 2016. D. Approval of Budget Amendment in the amount of $60,000 to the District General Fund (15,000 for matching and $45,000 in Hazard Grant) to fund the above mentioned work authorization 21 for the District's Mitigation plan. 11. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 12. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 14. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 15. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 62449 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report B. 62423 Discussion, consideration and approval to process the City of Alamo 2015-2016 and 2016-2017 TIRZ payments, in the amount of $49,805.88 and $67,596.85, respectively, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo. 3. 2017 Intradepartmental transfers: A. 62357 2017 - CRIM DA (1100) B. 62351 2017 - JP 4-2 (1100) C. 62354 2017 - D.A. State Supplement (1281): D. 62362 2017 - Elections (1100) E. 62363 2017 - I. T. Department Co Wide (1100) F. 62366 2017 - County Judge (1100) G. 62370 2017-Constable Pct. #2 (1100) H. 62346 2017 - Health & Human Services Dept. / H.D. ADM (1293) H. 62365 2017 - PHHS (1293) J. 62371 2017 - Health & Human Services Dept. / ZIKA-PHPR (1293) K. 62376 2017 - County Clerk's (1100) L. 62379 2017-WIC (1100) M. 62381 2017 - Constable Precinct 4 (1100) N. 62384 2017-PURCHASING (1100) O. 62349 2017 - Pct 1 Adm (1200) P. 62419 2017 - Pct 2 Rd Maint (1200) Q. 62413 2017 - Pct 2 Adm (1200) R. 62408 2017 Pct.4 Road Maint (1200) S. 62407 2017 Pct.4 Sanitation (1100) T. 62404 2017-Constable Pct 1 (1100) U. 62318 2017 - Facilities Mgmt Co Wide (1100) 4. 2017 Interdepartmental transfers: A. 62353 Colonia Streetlight Program (1100): Approval of 2017 interdepartmental transfer from Co. Wide Adm. - Contingency (002) to Colonia Streetlight Program (090) in the amount of $3,000 to fund anticipated utility expenses for FY2017. B. 62400 Pct 2 Sanitation (1100): Approval of 2017 interdepartmental transfer from Pct 2 CRC-San Juan to Pct 2 Sanitation in the amount of $2,020.00 to fund operating expenditures. C. 62409 CO2016-Pct.4 (1350): Approval of 2017 of interdepartmental transfer from CO2016 Tower Rd (program 185) to CO2016 Machinery & Equipment (program 029) in the amount of $78,886.20. D. 62410 Pct 4 (CO's 2014) Approval of 2017 interdepartmental transfer from CO2014 (program 185 & 190) to CO2014 (program 029) in the amount of $58,588.66. 5. Planning Department: A. 62367 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 6. Monthly Fee Reports: A. 62340 District Attorney's Office Check Fraud Fees Monthly Report - September 2017 7. Executive Office: A. 62356 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: a). Benigno Sandoval; Edinburg, TX; Proposing a bore, 2" PVC casing for a 3/4" waterline, from the centerline of Jasmin Rd. go East 750 feet. Will bore Chapin Rd. from North to South 4' deep. 2. Sharyland Water Supply Corp.: a). Road Bore Crossing: A 8" PVC waterline to be encased within 12" casing to be located approximately 30 ft. North of the intersection of Mile 17 1/2 RD. and Mon Mack RD, City of Edinburg. b). Road Bore Crossing: A 4" PVC waterline to be encased within 8" casing to be located approximately 30 ft. North of the intersection of Rogers RD and Jackson RD. City of Edinburg. 3. Agua Special Utility District: a). Tordillo Subdivision: The contractor proposes to install an 8" PVC waterline along the east side of Tordillo Road on the 5.0' line. The 8" PVC waterline will tie into an existing 8" Agua SUD waterline located on the northeast corner of Tordillo Road and Del Oro Street and run north approximately 1050 feet to the south side of the proposed subdivision. 8. Membership Dues/Certifications: A. 62359 County Judge: Requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Maria Lumbreras in the total amount of $75.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. B. 62382 Pct. 1 requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Ofelia Rodriguez in the total amount of $75.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor. C. 62350 DBM: Requesting approval to pay the 2018 Texas (PRIMA) Public Risk Management Association membership dues for Sergio Cruz, Flora Vazquez, Jose Jackson and Angelica Tapia in the total amount of $300.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor. 9. Urban County: A. 62396 Requesting approval of two (2) applicants in the City of Mercedes, one (1) applicant in the City of Weslaco and two (2) applicants in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program. 10. Budget & Management: C. 62364 Non-Agenda Transfers Report and approval of emergency transfers for the period of October 2, 2017 thru October 31, 2017. D. Interfund transfers: 1. 62425 Pct 4 (1100): Approval of 2017 interfund transfer from Pct 4 Road Maint. (1200) to various Pct 4 accounts (1100) in the amount of $20,000.00 to fund anticipated expenditures for fuel. 11. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 62427 Acceptance and approval of Payment Application No. 3 in the amount of $149,512.50 for the Recovery and Motor Pool Improvements project for Pct. 4 submitted by contractor, Synergy Builders of Texas, LLC through Contract C-17-067-03-21 and as reviewed by project engineer, Halff Associates Inc. B. 62417 Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO # 11326558 10-31-17 FM 676 (Mile5) Project $18,450.00 745880 11326556 10-31-17 Veterans Blvd. WA #2 $49,423.63 763269 11326554 10-31-17 Veterans Blvd. WA #1 $30,111.29 735582 11326580 10-31-17 Mile 3 Phase III- WA #3 $39,520.00 760253 11326566 10-31-17 South Detention Basin Project $10,500.00 735730 11326562 10-31-17 La Homa ROW - WA #1 $5,400.00 671613 11326570 10-31-17 FM 494 Shary Rd. WA #2 $22,800.00 758025 C. 62418 1.) Acceptance and approval of invoice # 11326559 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893)- Mile 5 Project WA#1 in the amount of $ 13,992.00. 2.) Acceptance and approval of invoice # 11326550 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - Ware Road (Mile 3 to Mile 5) WA#2 in the amount of $ 1,985.00. 3.) Acceptance and approval of invoice # 40007 submitted by project engineer B2Z Engineering (P.O. 767428) - Hidalgo County Precinct # 4 Mechanic's Shop in the amount of $1,677.75. 4.) Acceptance and approval of invoice # 40008 submitted by project engineer B2Z Engineering (P.O. 767241) - Hidalgo County Precinct # 4 Memorial Park Construction Phase Services in the amount of $4,997.45. D. 62390 Pct.4 1. Approval of payment for inv. # 00005700 as submitted by Halff & Associates, Inc.for: Sanitation Collection Facility & M Road Building projects in Precinct 4, Edinburg Tx, in the amount of $10,592.90 (PO# 745734). 2. Approval of payment for inv. # 00006064 as submitted by Halff & Associates, Inc. for WA03 J.R. "Milo Ponce Memorial Park" in the amount of $2,139.40 (PO# 759817). F. 62268 Add Fuel Card Users: 1. Constable Pct No. 2 - Fuel Card Users
Budget & Management: A. 62386 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2017 in the amount of $45,202.48 and requesting approval of wire transfer. B. 62385 1. Approval of reimbursement in the amount of $897,461.08 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/19/17 to 11/01/17. 10/19-25/17 $495,576.44 10/26-31/17 $279,474.75 11/01-01/17 $122,409.89 TOTAL $897,461.08 2. Approval of wire transfer to cover claims paid.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 62332 Acceptance of "donation" of computers, monitors, chairs, printers, bookcase, and filing cabinet by the Hidalgo County Appraisal District to Hidalgo County. 2. 62403 A. Recommendation by Jacobs, Project Manager (as concurred by legal counsel), for the use of the Construction Manager-At-Risk (CMAR) construction delivery method through the two-step process with Phase 1 as an RFQ to be completed prior to release of Phase 2 as an RFP for the "Design and Construction of a New Hidalgo County Courthouse". B. Discussion, consideration and action to establish and appoint the number of members in the Evaluation Committee for the delivery method of each Phase, pursuant to TLGC, Ch. 2269.253. 3. 62414 Requesting, approval to issue a "Notice to Proceed" for the fully executed agreement between Hidalgo County and HDR, Inc., for architectural services of the design and construction of a New Hidalgo County Courthouse. 4. 62309 a. Requesting approval to exercise the additional one (1) year period extension under contract #C-14-333-12-02-"Delinquent Tax Collection Services" for Hidalgo County (under the same rates, terms and conditions) with Linebarger, Goggan, Blair & Sampson, LLP, commencing, January 1, 2018, expiring, December 31, 2018. b. Requesting approval of "Amendment" to agreement C-14-333-12-02-"Delinquent Tax Collection Services" with Linebarger, Goggan, Blair & Sampson, LLP for Hidalgo County, to correct [Article 6-Term & Termination, 6.01 & 6.02] with term date to reflect effective, January 1, 2015, expiring, December 31, 2017. B. Pct. 2 1. 62433 Acceptance and approval to execute the final form of a professional engineering service agreement with Cruz-Hogan Consultants, Inc. for the "Moore Road Project (Veterans Blvd- San Antonio Rd)" as approved for negotiations on CC 09/26/17. C. Health & Human Services Dept. 1. 62206 Recommendation from Dept. of H&HS for action to reject all bids received for RFB with #2017-193-08-16-SGS titled: Laboratory Services and to re-advertise with revised/modified specifications.
District Attorney's Office: A. 62389 Proclamation declaring the week of November 6, 2017 to November 10, 2017 as Forensic Nurses Week
HIDTA - Task Force: A. 62341 HIDTA Federal Sharing (1254): Authorization and approval to reduce appropriations in the amount of $9,463.39.
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 62411 Pct. 3 Parks (1100): 1. Approval of the following personnel actions, effective next full pay period 11/13/2017: Action Dept./ Prg. Slot # Position Title Current Budgeted Salary Proposed Budgeted Salary Delete 123-008 0004 Mechanic II $29,705.00 $0.00 Create 123-008 0022 Maintenance I $0.00 $28,239.00 C. 62383 WIC (1292): 1. Approval of the following personnel actions, effective next full pay period 11/13/2017: Action Dept./ Prg. Slot # Position Title Proposed Budgeted Salary Create 350-001 0259 Nutritionist II $49,597.00 2. Approval of transfer.
Urban County: A. 62421 1.) Approval of a resolution for designation of authorized bonded signatories for the Texas Department of Agriculture (TDA) Texas Community Development Block Grant Funds (TxCDBG) for the following grant: 2016 Colonia Economically Distressed Areas Program Fund (CEDAP) TDA Contract No. 7127005 2.) Authorize Hidalgo County Judge to sign any and all documents regarding TDA funds. B. 62368 Request approval of the Second Amendment to the 2015 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Affordable Homes of South Texas, Inc. (AHSTI) and approval of the addendum with AHSTI. C. 62360 Request approval of the Second Amendment to the 2015 HOME Community Housing Development Organization (CHDO) Program agreement between Hidalgo County Urban County Program and Proyecto Azteca and approval of the addendum with Proyecto Azteca
Health & Human Services Department: A. 62279 Presentation of Walk Across Texas Challenge # 14 Winner. B. 62388 Requesting approval to submit amendment request to the Department of State Health Services to amend the Public Health Preparedness and Response / Epidemiology and Laboratory Capacity grant contract #537-18-0355-00001. C. 62282 Health Dept. - RLSS/LPHS (1293): Approval and authorization to de-obligate the amount of $36,598.84 RLSS/LPHS Revenues from sub-function 12 and reallocate funds into sub-function 10 to differentiate between state and federal grant funds. D. 62345 Health Adm (1100): Approval of 2017 interdepartmental transfer from Health Clinics to Health Admin. in the amount of $8,029.04 for anticipated expenditures. E. Health Care Funding District: 1. 62249 A. Discussion, consideration and approval to draw down funds for the Uniform Hospital Rate Increase Program in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a settlement date of November 13, 2017. B. Approval of Certification of Revenues as certified by the County Auditor from the Local Provider Participation Fund in the amount to be determined by HHSC instructions. C. Approval of 2017 appropriations of funds from the LPPF in the amount to be determined by HHSC. 2. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures F. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Community Service Agency: A. 62141 Discussion, consideration, and possible action regarding adoption of the 2018 Comprehensive Energy Assistance Program Service Delivery Plan.
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 62344 Approval of the Election Service Contract between Hidalgo County and La Villa Independent School District for their Special Election to be held on November 7th, 2017.
Planning Department: A. 62377 1. Final Approval a. Border Town No. 2 Subdivision- Pct.4 (Border Town Dev., LLC) (F.M. 2812 & Uresti Road) No. of Lots: 116 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by storm drainage pipe system discharging to the drain ditch abutting west of development. Detention will be accomplished by widening the existing ditch. ETJ: Yes, approved by the City of Edinburg. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Uresti Road, F.M. 2812 and 5 internal streets.
Budget & Management: A. 62372 Requesting approval to complete and submit credit application to MBFS USA, LLC for the lease-purchase of machinery and equipment from vendor with authority for County Executive Officer, Valde Guerra, to sign credit application. B. Budget Appropriations: 1. 62355 Court Reporter (1239): Approval of 2017 appropriation of funds into Court Reporter account in the amount of $40,000.00 to fund anticipated expenditures. 2. 62352 Elections Contract §31.100 (1100): Approval of 2017 appropriation in the amount of $16,208.98 to fund the personnel actions approved on 10/31/17, AI-62294.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 62332 Acceptance of "donation" of computers, monitors, chairs, printers, bookcase, and filing cabinet by the Hidalgo County Appraisal District to Hidalgo County. 2. 62403 A. Recommendation by Jacobs, Project Manager (as concurred by legal counsel), for the use of the Construction Manager-At-Risk (CMAR) construction delivery method through the two-step process with Phase 1 as an RFQ to be completed prior to release of Phase 2 as an RFP for the "Design and Construction of a New Hidalgo County Courthouse". B. Discussion, consideration and action to establish and appoint the number of members in the Evaluation Committee for the delivery method of each Phase, pursuant to TLGC, Ch. 2269.253. 3. 62414 Requesting, approval to issue a "Notice to Proceed" for the fully executed agreement between Hidalgo County and HDR, Inc., for architectural services of the design and construction of a New Hidalgo County Courthouse. 4. 62309 a. Requesting approval to exercise the additional one (1) year period extension under contract #C-14-333-12-02-"Delinquent Tax Collection Services" for Hidalgo County (under the same rates, terms and conditions) with Linebarger, Goggan, Blair & Sampson, LLP, commencing, January 1, 2018, expiring, December 31, 2018. b. Requesting approval of "Amendment" to agreement C-14-333-12-02-"Delinquent Tax Collection Services" with Linebarger, Goggan, Blair & Sampson, LLP for Hidalgo County, to correct [Article 6-Term & Termination, 6.01 & 6.02] with term date to reflect effective, January 1, 2015, expiring, December 31, 2017. B. Pct. 2 1. 62433 Acceptance and approval to execute the final form of a professional engineering service agreement with Cruz-Hogan Consultants, Inc. for the "Moore Road Project (Veterans Blvd- San Antonio Rd)" as approved for negotiations on CC 09/26/17. C. Health & Human Services Dept. 1. 62206 Recommendation from Dept. of H&HS for action to reject all bids received for RFB with #2017-193-08-16-SGS titled: Laboratory Services and to re-advertise with revised/modified specifications.
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 62428 C-4899-17-I; Gabriel Miranda Jr, Deceased et al v Harlingen ISD et al D. 62401 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Otto E. 62373 Claim of Olga Salinas 18. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
19. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 62429 C-4899-17-I; Gabriel Miranda Jr, Deceased et al v Harlingen ISD et al D. 62402 Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Otto E. 62374 Claim of Olga Salinas 22. Adjourn