1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 62625 Requesting acceptance and approval of Work Authorization No. 2 in the amount of $66,626.76, as submitted by project engineer B2Z Engineering, LLC, in relation to professional engineering services through awarded Contract No. C-HCDD1-17-037-06-27 for "Hidalgo County Drainage District No. 1 -Phase I Drainage Study" (Subject to Legal Review and compliance to Form HB1295) 6. 62575 A. Requesting approval to declare surplus the listed items in the herein attached Exhibit "A" (including i.e. vehicle units, heavy equipment, Tractors/Shredders, General Miscellaneous Property) for the purpose of sale through auction [scheduled for March 6, 2018] in accordance with Texas Local Government Code 263.152 (a)(1); B. Requesting authority to publish advertisements for the Auction of Surplus Items scheduled to be held on March 6, 2018. C. Requesting authority to remove assets listed on Exhibit "A" (attached hereto) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the auction sale; AND, in the event "NO BIDS" received: D. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Board of Directors proceed to:'...order any of the property on Exhibit "A" (attached hereto) to be destroyed or otherwise disposed of as worthless in as much as the Board of Directors undertook to sell said items at auction on March 6, 2018, resulted in no bids received. 7. 62654 A.) Requesting approval of closing documents for Parcel 8 as it relates to Raymondville Drain Ph 1 Segment 1 project and authority for the Chairman of the Board to execute documents, pending final legal review. B.) Requesting approval of closing documents for Parcel 12 as it relates to Raymondville Drain Ph 1 Segment 1 project and authority for the Chairman of the Board to execute documents, pending final legal review. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 62688 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 62694 Presentation of Fund Information Report B. 62652 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 3. 2017 Intradepartmental transfers: A. 62630 2017 - Pct 1 Sanitation (1100) B. 62616 2017 - Executive Office (1100) C. 62606 2017 - Health & Human Services (1100) D. 62605 2017 - Health & Human Services (1100) E. 62602 2017 - Nuisance Abatement Division (1100) F. 62611 2017-Facilities Management - (1100) Cty Wide G. 62617 2017 - Environmental Compliance (1100) H. 62639 2017 - Adult Probatioin - HCEAS (1289) I. 62619 2017 - CC#7 (1100) J. 62631 2017 - Constable Pct 1 (1100) K. 62636 2017 - Adult Detention Center (1100) L. 62612 2017 - Auditor's Office (1100) M. 62613 2017 - Facilities Management (1100) 001 N. 62596 2017 - Law Library (1247) O. 62572 2017 - Purchasing (1100) P. 62587 2017 - 93rd Dist. Court (1100) Q. 62645 2017 - Pct 2 Administration (1200) R. 62546 2017 - Pct. 3 Adm. (1200) S. 62547 2017 - Pct. 3 Sanitation (1100) T. 62548 2017 - Pct. 3 Parks (1100) U. 62600 2017 - Pct. 3 Rd. Maint. (1200) V. 62629 2017-Pct.4 Road Maint (1200) W. 62628 2017- Pct.4 10 th st. (1315) 4. 2017 Interdepartmental transfers: A. 62525 Fire Marshal (1100): Approval of 2017 interdepartmental transfer between two programs under the Fire Marshal to fund fire call invoices in the amount of $6,700. B. 62543 BCAP (1312) Approval of Interdepartmental transfer from various BCAP projects into BCAP RD III Contingency Allocation for Roads and Drainage in the total amount of $813,509.13. C. 62593 Pct. 1 R&B (1200): Approval of 2017 interdepartmental transfer to sweep lapsed salaries from program 004 and program 005 into operating expenditures in program 004 and program 005 in the amount of $177,543.85. D. 62644 CO2016-Pct 4 (1350): Approval of 2017 interdepartmental transfer from CO2016-Pct 4 Mile 22 1/2 into various Pct 4 projects in the amount of $10,562.89. E. 62627 Pct.4 (1315): Approval of interdepartmental transfer from Pct.4 I Rd (program 023) to Pct.4 N Alamo Rd (program 150) in the amount of $11,758.90. 5. Planning Department: A. 62584 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 62561 1. Reimbursement of Financial Guarantee a. G. C. Subdivision- Pct.4 (Gilberto & Maricruz Cantu) (Alberta Road & Raul Longoria Road) Reimbursement request: $1,500.00 for installation of 1OSSF 6. Monthly Fee Reports: A. 62452 District Clerk October 2017 Monthly Fee Report $456,368.04 B. 62446 District Attorney's Office Check Fraud Fees Monthly Report - October 2017 7. Executive Office: A. 62637 Approval of 457 plan hardship withdrawal request for employee #089761 B. 62610 Approval of Right of Way Permit: Benchmark Utility Contractors, Inc. Edinburg, TX; Carmen Avila Subdivision Phase I: The proposed sanitary sewer line will start on Carmen Avila Road and will run east along the north side of Mile 22 1/2 North Road for a distance of 1,480.0 feet. C. 62564 Approval of Right of Way Permits: North Alamo Water Supply Corporation: Edcouch, TX; Proposing an adjustment, 4" PVC casing for a 2.5 waterline from the centerline of FM 1015 go East 35 feet. Will bore Mile 14N from North to South 4' deep. 8. Tax Refunds: A. 62578 Account Number Payer Amount S2332.00.000.0009.00 CAPCOR WESLACO LTD $12,197.39 S2332.00.000.0009.00 CAPCOR WESLACO LTD $18,836.62 S2332.00.000.0009.00 CAPCOR WESLACO LTD $7,343.84 S2332.00.000.0005.00 CAPCOR WESLACO LTD $9,704.85 S2332.00.000.0005.00 CAPCOR WESLACO LTD $14,873.25 S2332.00.000.0005.00 CAPCOR WESLACO LTD $5,368.40 S2332.00.000.0003.00 CAPCOR WESLACO LTD $38,361.36 S2332.00.000.0003.00 CAPCOR WESLACO LTD $57,324.22 S2332.00.000.0003.00 CAPCOR WESLACO LTD $19,124.19 S2332.00.000.0010.00 CAPCOR WESLACO LTD $16,545.10 S2332.00.000.0010.00 CAPCOR WESLACO LTD $22,003.58 S2332.00.000.0010.00 CAPCOR WESLACO LTD $7,492.46 9. Membership Dues/Certifications: A. 62471 District Attorney (1100): Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Minette Mukum and Scott Greenbaum, in the amount of $120.00 (Requisition #361357), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. B. 62444 Requesting approval to pay the 2018 (CDCAT) County and District Clerks' Association of Texas membership dues for Annette Muñiz, Hidalgo County Chief Deputy, in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 10. Urban County: A. 62574 Requesting approval of one (1) applicant in the City of Elsa, one (1) applicant in the City of Hidalgo and two (2) applicants in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program.
Budget & Management: A. 62603 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2017 in the amount of $38,615.37 and requesting approval of wire transfer. B. 62604 1. Approval of reimbursement in the amount of $814,561.92 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/02/17 to 11/15/17. 11/02-08/17 $344,483.84 11/09-15/17 $470,078.08 TOTAL $814,561.92 2. Approval of wire transfer to cover claims paid.
62615 1. Requesting approval of a "Sole Source Declaration" for Hart InterCivic, Inc. pursuant to TxLGC 262.024(a)(7), an item that can be obtained from only one source, including: (A) items for which competition is precluded because of it's propriety development/ownership for the current HC voting system in place; 2. Authority to purchase extended {1 yr.} warranties for each of the following: Verity Controller; Verity Touch; Verity Touch w/Access through requisition #360465 in the amount of $77,640.00 and thereafter annually for as long as the County possess the Hart InterCivic, Inc. voting system; 3. Authority to purchase Annual Software License and Support Renewal effective 01-01-18 through 12-31-18 through requisition #360523 in the amount of $197,175.00 and thereafter annually for as long as Hidalgo County possess the Hart InterCivic, Inc. voting system.
Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 62563 Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) for the H C Juvenile Justice Center, including (re-advertising when/if necessary or required) for the following projects: RFP: 2017-297-12-13-TDL - "Licensed Sex Offender Treatments Providers" RFP: 2017-296-12-13-LHS - "Pool for Licensed Professional Psychologist (s)" B. 62583 Approval to enter into a 36/48 month capital lease and/or service agreements with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc. for the following departments: Department REQ# Months Model Monthly Payment Fire Marshal 358795 36 MP402SPF $76.10 Fire Marshal 358769 36 MPC4504 $283.49 Comm., PCT 4 359803 48 MPCW2201SP $253.83 Comm., PCT 4 359803 48 Service Agreement $87.22 370th District Court 361069 36 Service Agreement $335.40 Requesting approval to automatically renew service agreement for the life of the equipment for County Asset # 62647 for the 370th District Court. D. 62638 BCAP/PCT#3 Requesting acceptance and approval for Payment No.1 in the amount of $121,566.64 for Castle Enterprises, LLC, contracted vendor for El Paraiso Subdivision (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-17-124-05-16) E. 62565 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Consulting Engineers, Inc. 10/31/17 11326548 $12,577.44 733569 F. 62443 Acceptance and Approval of acquisition of company G & K Services, Inc., contract # E-16-110B-04-05 - (C-14-013B-04-08) as of (March 21, 2017 pursuant to date of Form 8-K) by "CINTAS Corporation". G. 62568 Pct. 1 is requesting approval of payment on invoice #4290 in the amount $13,691.93 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided under Contract C-17-246-10-10(WA#1), for Valdez Rd. project. H. 62442 Requesting authority to purchase one (1) Ford F-150 Crew Cab (Req# 361135) in the amount of $32,918.25 for the Hidalgo County Constable Pct. 4 as part of the 2017 Vehicle Replacement Program through HC's membership/participation with H-GAC contract VE11-15 - "replacing a 2009 Chevrolet Tahoe VIN #1GNEC03069R245197". I. 62573 Requesting approval of payment of Invoice #64-6 in the amount of $2,404.50 submitted by project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvement project. J. 62570 Health & Human Services: Clarification on AI-58672 3-7-17 for RICOH USA, INC. [under Dir Contract DIR-TSO-3041]. The correct copier model should be (Ricoh MP5055SP) for all 12 locations.
County Judge's Office: A. 62641 Discussion, consideration and action to commence the acceptance of resumes and qualification questionnaires of applicants to be considered for the appointment of Precinct 5 Constable. B. 62640 Discussion, consideration and action to commence the acceptance of resumes and qualification questionnaires of applicants to be considered for the appointment of Precinct 5 Justice of the Peace, Place 1. C. 62415 1. Approval of the Hidalgo County Small Town Economic Development Grant Program Guidelines. 2. Approval of Interlocal Cooperation Agreement between the University of Texas Rio Grande Valley Small Business Development Center and the County of Hidalgo.
District Attorney's Office: A. 62647 Hidalgo County DA's Office - Domestic Violence Specialty Prosecutor (DVSP) Grant (1281): Approval to submit a DVSP Grant #2931302 budget adjustment to the Office of the Governor (OOG).
County Clerk's Office - Arturo Guajardo, Jr.: A. 62441 Requesting approval of Elected Official Bond for: Charlie Espinoza - Justice of the Peace, Precinct No. 4, Place 1
Executive Office: A.Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 62514 Requesting permission by the Edinburg Chamber of Commerce to use the county square for the following event: Night of Lights Parade on Friday, December 1, 2017 (evening)
Health & Human Services Department: A. 62589 1. Discussion, consideration and approval to support the UTRGV grant to the National Institute of Health and National Science Foundation to examine local vector borne disease and assess potential for further transmission of diseases like Zika. 2. Requesting approval for Eduardo Olivarez, Chief Administrative Officer, to sign the letter of support. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. 62518 1. Pursuant to Texas Local Government Code, 263.151, discussion and approval to declare as "surplus" radio equipment further detailed in exhibit "A" and exhibit "B". 2. Requesting approval to an Inter-local Cooperation and Property Transfer Agreements between Hidalgo County and Brooks County; 3. Requesting authority to remove said radio equipment listed in exhibit "A" and exhibit "B" from the Hidalgo County Emergency Management inventory list.
Community Service Agency: A. 62579 Discussion, consideration and possible approval of amendment No. 3 of the Comprehensive Energy Assistance Program contract #58170002587 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Community Service Agency (HCCSA) with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents. B. 62576 Discussion and possible action to authorize the surplus of obsolete items from the permanent inventory of the Community Service Agency (list attached).
Elections Administration: A. Discussion, consideration and action but not limited to Election updates.
Planning Department: A. 62607 1. Preliminary Approval a. Maravillas Estates Ph. 3 Subdivision- Pct. 1 (Elias Woloski) (Midway Road & Ponciano Drive) No. of Lots: 76 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by connecting into an existing drainage system which was previously installed during Maravillas Estates Phase 1 Subdivision. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Midway Road. 3 internal streets to be paved and 2 County Roads, Rio Del Carmen Road and Ponciano Drive to be paved. 2. Final Approval a. Eduardo’s No. 15 Subdivision- Pct. 3 (Diana L. Izaguirre) (Trosper Road & Mile 3 North Road) No. of Lots: 24 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by storm drainage system discharging to the existing drain ditch abutting the west lot line of this proposed subdivision. Detention will be accomplished by widening of the existing ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Mission Paved: Yes, Trosper Road and 3 internal streets. b. San Martin No. 3 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road) No. of Lots: 53 Single Family Flood Zone: C Drainage: Yes, Drainage will be accomplished by storm drainage system and detention by widening the existing drain ditch abutting the north lot line of this subdivision. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road and 3 internal streets. 3. Final Approval With Financial Guarantee a. Castro Olguin Subdivision - Pct. 1 (Elizabeth Nelson) (Mile 3 East Road & Business 83) No. of Lots: 3 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation on large lots and surface runoff onto Mile 3 East Road. ETJ: Yes, approved by the City of Mercedes. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Lot 3 has an existing OSSF and two lots will have an escrow for the OSSF’s. Paved: Yes, Mile 3 East Road. Final Approval with financial guarantee in the amount of $3,000.00 to secure the installation of 2 OSSF (Lots 1 & 2)
Budget & Management: A. Budget Appropriations: 1. 62438 A. Approval of certification of revenues as certified by the County Auditor for revenues proceed from unclaimed property capital credits by state. B. Approval of 2017 appropriation of funds into Economic Development in the total amount of $539,500.00. 2. 62552 Pct 1 (1200): 1. Approval of certification of revenues as certified by the County Auditor for revenues received from the Cameron County and the City of Donna and Alamo for road improvements to Mile 3 E and Whalen Road Projects. 2. Approval of 2017 appropriation of funds into various Pct 1 projects in the total amount of $96,996.14. 3. 62490 Pct 4 (1200): A. Approval of certification of revenues as certified by the County Auditor for revenues received from North Alamo Water Supply for various overlay projects. B. Approval of 2017 appropriation of funds into various Pct 4 (1200) accounts in the total amount of $278,400.00.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 62632 a. Acceptance and approval of the final procurement packets for Construction Manager-At-Risk [pursuant to Tx.LGC 2269.251] for the New Hidalgo County Courthouse Project; 1. RFQ/P No. 2017-292-12-13-RFV [drafted and developed by Porter Hedges, LLP & Jacobs, Inc.] with any changes/modifications using a bifurcated process of the two [2] step method under the code; 2. Exhibit "C" Insurance Requirement [drafted and developed by Risk Consultant] with any changes/modifications b. Authority to advertise the RFQ/P: Construction Manager-At-Risk with direction as to extent of publishing sites; c. Approval to release publication and packets after all aspects of the RFQ/P have been approved as to form by legal counsel, Hon. Josephine Ramirez, Hidalgo County District Attorney's Office, including the re-advertisement of project in the event no response is received and project is still required. 2. 62498 A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 12-06-2017) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received; B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 12-06-2017 resulted in no bids were received; C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 12-06-2017, including, but not limited to, Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions. 3. 62582 Approval to enter into an updated Master Lease Agreement with Ricoh USA, Inc. for copiers [replacing the previous CC Master Lease Agreement of 4- 27-2004 with Ikon Office Solutions, Inc. and known today as, Ricoh USA, Inc.]. 4. 62614 Presentation of the responsible vendor, Lhoist North America of Texas, submitting the lowest & best bid for of award and approval of contract [meeting all specs/requirements-attached herein] for the Request for Bid titled: "Lime Road Material and Services," project no. 2017-209-10-18-RFV. B. Executive Office 1. 62581 Acceptance and approval of invoices of Premium/Fees and attached hereto as 2018-2019 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $733,963.00 McGriff Siebles & Williams of Texas, Inc. and $1,872,858.00 to Montalvo Insurance Agency effective January 01, 2018 through January 01, 2019 with authority for County Treasurer to issue checks after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage. 2. 62559 Requesting approval of extension [as provided under the original] to purchase the insurance coverage and/or services for Excess Workers Compensation Insurance in the amount of $205,199.00 as described in the renewal offer ubmitted by and through Montalvo Insurance Agency. C. Pct. 1 1. 62519 A. Requesting approval of final negotiated agreement Contract #C-17-290-11-21with Alpha Infrastructure Engineering, PLLCin connection with the provision of Professional Engineering Services for Precinct No. 1 Midway Road Project [as approved to negotiate by HCCC 10-17-17]; B. Approval of Work Authorization No. 1 with Alpha Infrastructure Engineering, PLLC in the amount of 78,900.00 for Midway Road Project. 2. 62511 A. Requesting exemption from competitive bidding requirements under TxLGC 262.024(a)(4), a professional service; B. Engagement of Albert J. Garcia, RS [a state of Texas licensed/certified/registered "Sanitarian"] for the design of a septic tanks system for on-site sewerage to service three (3) restroom facilities at Delta Lake Park including acceptance of said designs from AG Construction & Septic Designs in the amount of $400.00 . 3. 62387 Pct. #1: Requesting acceptance and approval of the following for RDH Site and Concrete,LLC for Goolie Road Paving Improvements under Contract C-16-277-08-09 including, but not limited to: A. Certificate of Substantial Completion as submitted and recommended by project engineer, LeFevre Engineering & Management Consulting, LLC reflecting the date of June 30, 2017; B. Application for Final Payment in the amount of $14,250.02; C. Certificate of Construction Completion as submitted and recommended by project engineer, LeFevre Engineering & Management Consulting, LLC reflecting the date of July 8, 2017; D. Application for Retainage Payment in the amount of $56,272.11 4. 62393 Pct. #1 is requesting acceptance and approval of the following for IOC Company, LLC., for FEMA Road & Drainage Improvements: Indian Hills under Contract C-16-399-12-13 including, but not limited to: A. Certificate of Construction Completion as submitted and recommended by project engineer, TEDSI Infrastructure Group reflecting the date of August 21, 2017.; B. Application for Payment No. 5 (Retainage Release) in the amount of $64,048.99. D. Pct. 2 1. 62620 Acceptance and approval to execute the final form of agreement Contract #17-277-11-21 with Millenium Engineering Group, Inc. for the provision of: (on call) professional Geo-Technical / Construction Material Testing Services for projects located in Precinct No. 2, [as approved for negotiations on CC 09/26/17]; E. Pct. 3 1. 62635 Requesting approval of Work Authorization No. 3 (with an estimated cost of $1,718,000.00) as submitted by project engineer, L&G Consulting Engineers, Inc. through Contract #15-161-11-17 to provide Engineering Services, Contract (Right-of-Way Map, Right-of-Way Acquisition, Compensable Utility Management, and Construction Management) for Precinct 3 Veterans Boulevard Project Phase III. 2. 62634 Requesting approval of Supplemental Agreement No. 1 of current contract [C-15-426-12-15] with L&G Consulting Engineers, Inc. , dba, L&G Engineering, for professional engineering services for: "South Detention Basin," to reflect the extension of the termination date to December 14, 2018. 3. 62592 Requesting approval of Work Authorization No. 4 through contract # C-13-305-10-07 (estimated cost of $918,600.00) as submitted by project engineer, L&G Consulting Engineers, Inc. to provide Engineering Services (Right-of-Way Acquisition, Permitted Utility Coordination and Compensable Utility Management) for Precinct 3 Mile 3 Project from FM 492 to Tom Gill Rd. F. Pct. 4 1. 62643 Approval of Supplemental Agreement #2 to Work Authorization #3 for Additional Services with an increase of $7,050.00 revising the estimated total cost to $96,410.00 as submitted by Halff Associates, Inc., contract # C-16-188-05-10 for: Project Specific-"MILO PONCE PARK" in Precinct 4. 2. 62424 Authority to purchase one (1) 2017 Motor Grader for Hidalgo County Precinct No. 4. [through HGAC/BUY contract EM06-17] awarded vendor, Nueces Power Equipment (NPE) in the amount of $237,583.65. subject to HGAC requirements with Project #2017-294. G. Budget & Management 1. 62558 a. Clarification of AI-51594 approved on 10-27-15, term approved was for acceptance of fees for the remainder of initial term and not an extension to the contract. b. Requesting authority to exercise Hidalgo County’s option to exercise the last one (1 ) year extension with UnitedHealth Care under the same rates, terms and conditions [as provided under the original RFP award in 2013] for “Section…and COBRA Administration Services” with renewal/extension effective January 01, 2018 through December 31, 2018. H. Sheriff's Office 1. 62601 Requesting authority to enter into one (1) year service agreement with Correct RX awarded vendor [contract #16-206 through HC's membership participation with the Purchasing Solutions Alliance (PSA) Cooperative Program for the HCSO commencing on January 17, 2018, with options to renew annually through December 31, 2019 subject to 2 year extension with one year term and for County Sheriff or designee to execute said agreement
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 62621 CL-14-0676-D; Elizabeth Martinez v Hidalgo County et al D. 62590 C-5679-15-I; Rolando Garcia v. Hidalgo County E. 62624 Claim of Maricela Hernandez, Iram Rodriguez, minor & Martin Gonzalez Rodriguez F. 62585 Claim of AT&T G. 62655 Claim of Ray Eufracio H. 62660 C-5039-17-I; Maria Del Rosario Cervantes, ind. & a/n/f of M.A.G, a minor v Hidalgo County 18. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
19. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 62622 CL-14-0676-D; Elizabeth Martinez v Hidalgo County et al D. 62591 C-5679-15-I; Rolando Garcia v. Hidalgo County E. 62626 Claim of Maricela Hernandez, Iram Rodriguez, minor & Martin Gonzalez Rodriguez F. 62586 Claim of AT&T G. 62656 Claim of Ray Eufracio H. 62661 C-5039-17-I; Maria Del Rosario Cervantes, ind. & a/n/f of M.A.G, a minor v Hidalgo County 22. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 62625 Requesting acceptance and approval of Work Authorization No. 2 in the amount of $66,626.76, as submitted by project engineer B2Z Engineering, LLC, in relation to professional engineering services through awarded Contract No. C-HCDD1-17-037-06-27 for "Hidalgo County Drainage District No. 1 -Phase I Drainage Study" (Subject to Legal Review and compliance to Form HB1295) 6. 62575 A. Requesting approval to declare surplus the listed items in the herein attached Exhibit "A" (including i.e. vehicle units, heavy equipment, Tractors/Shredders, General Miscellaneous Property) for the purpose of sale through auction [scheduled for March 6, 2018] in accordance with Texas Local Government Code 263.152 (a)(1); B. Requesting authority to publish advertisements for the Auction of Surplus Items scheduled to be held on March 6, 2018. C. Requesting authority to remove assets listed on Exhibit "A" (attached hereto) from the Hidalgo County Drainage District No. 1 inventory list after finalizing the auction sale; AND, in the event "NO BIDS" received: D. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Board of Directors proceed to:'...order any of the property on Exhibit "A" (attached hereto) to be destroyed or otherwise disposed of as worthless in as much as the Board of Directors undertook to sell said items at auction on March 6, 2018, resulted in no bids received. 7. 62654 A.) Requesting approval of closing documents for Parcel 8 as it relates to Raymondville Drain Ph 1 Segment 1 project and authority for the Chairman of the Board to execute documents, pending final legal review. B.) Requesting approval of closing documents for Parcel 12 as it relates to Raymondville Drain Ph 1 Segment 1 project and authority for the Chairman of the Board to execute documents, pending final legal review. 8. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 9. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 10. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 11. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 12. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 62688 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. 62694 Presentation of Fund Information Report B. 62652 Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports. 3. 2017 Intradepartmental transfers: A. 62630 2017 - Pct 1 Sanitation (1100) B. 62616 2017 - Executive Office (1100) C. 62606 2017 - Health & Human Services (1100) D. 62605 2017 - Health & Human Services (1100) E. 62602 2017 - Nuisance Abatement Division (1100) F. 62611 2017-Facilities Management - (1100) Cty Wide G. 62617 2017 - Environmental Compliance (1100) H. 62639 2017 - Adult Probatioin - HCEAS (1289) I. 62619 2017 - CC#7 (1100) J. 62631 2017 - Constable Pct 1 (1100) K. 62636 2017 - Adult Detention Center (1100) L. 62612 2017 - Auditor's Office (1100) M. 62613 2017 - Facilities Management (1100) 001 N. 62596 2017 - Law Library (1247) O. 62572 2017 - Purchasing (1100) P. 62587 2017 - 93rd Dist. Court (1100) Q. 62645 2017 - Pct 2 Administration (1200) R. 62546 2017 - Pct. 3 Adm. (1200) S. 62547 2017 - Pct. 3 Sanitation (1100) T. 62548 2017 - Pct. 3 Parks (1100) U. 62600 2017 - Pct. 3 Rd. Maint. (1200) V. 62629 2017-Pct.4 Road Maint (1200) W. 62628 2017- Pct.4 10 th st. (1315) 4. 2017 Interdepartmental transfers: A. 62525 Fire Marshal (1100): Approval of 2017 interdepartmental transfer between two programs under the Fire Marshal to fund fire call invoices in the amount of $6,700. B. 62543 BCAP (1312) Approval of Interdepartmental transfer from various BCAP projects into BCAP RD III Contingency Allocation for Roads and Drainage in the total amount of $813,509.13. C. 62593 Pct. 1 R&B (1200): Approval of 2017 interdepartmental transfer to sweep lapsed salaries from program 004 and program 005 into operating expenditures in program 004 and program 005 in the amount of $177,543.85. D. 62644 CO2016-Pct 4 (1350): Approval of 2017 interdepartmental transfer from CO2016-Pct 4 Mile 22 1/2 into various Pct 4 projects in the amount of $10,562.89. E. 62627 Pct.4 (1315): Approval of interdepartmental transfer from Pct.4 I Rd (program 023) to Pct.4 N Alamo Rd (program 150) in the amount of $11,758.90. 5. Planning Department: A. 62584 1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b) 2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) B. 62561 1. Reimbursement of Financial Guarantee a. G. C. Subdivision- Pct.4 (Gilberto & Maricruz Cantu) (Alberta Road & Raul Longoria Road) Reimbursement request: $1,500.00 for installation of 1OSSF 6. Monthly Fee Reports: A. 62452 District Clerk October 2017 Monthly Fee Report $456,368.04 B. 62446 District Attorney's Office Check Fraud Fees Monthly Report - October 2017 7. Executive Office: A. 62637 Approval of 457 plan hardship withdrawal request for employee #089761 B. 62610 Approval of Right of Way Permit: Benchmark Utility Contractors, Inc. Edinburg, TX; Carmen Avila Subdivision Phase I: The proposed sanitary sewer line will start on Carmen Avila Road and will run east along the north side of Mile 22 1/2 North Road for a distance of 1,480.0 feet. C. 62564 Approval of Right of Way Permits: North Alamo Water Supply Corporation: Edcouch, TX; Proposing an adjustment, 4" PVC casing for a 2.5 waterline from the centerline of FM 1015 go East 35 feet. Will bore Mile 14N from North to South 4' deep. 8. Tax Refunds: A. 62578 Account Number Payer Amount S2332.00.000.0009.00 CAPCOR WESLACO LTD $12,197.39 S2332.00.000.0009.00 CAPCOR WESLACO LTD $18,836.62 S2332.00.000.0009.00 CAPCOR WESLACO LTD $7,343.84 S2332.00.000.0005.00 CAPCOR WESLACO LTD $9,704.85 S2332.00.000.0005.00 CAPCOR WESLACO LTD $14,873.25 S2332.00.000.0005.00 CAPCOR WESLACO LTD $5,368.40 S2332.00.000.0003.00 CAPCOR WESLACO LTD $38,361.36 S2332.00.000.0003.00 CAPCOR WESLACO LTD $57,324.22 S2332.00.000.0003.00 CAPCOR WESLACO LTD $19,124.19 S2332.00.000.0010.00 CAPCOR WESLACO LTD $16,545.10 S2332.00.000.0010.00 CAPCOR WESLACO LTD $22,003.58 S2332.00.000.0010.00 CAPCOR WESLACO LTD $7,492.46 9. Membership Dues/Certifications: A. 62471 District Attorney (1100): Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Minette Mukum and Scott Greenbaum, in the amount of $120.00 (Requisition #361357), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. B. 62444 Requesting approval to pay the 2018 (CDCAT) County and District Clerks' Association of Texas membership dues for Annette Muñiz, Hidalgo County Chief Deputy, in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. 10. Urban County: A. 62574 Requesting approval of one (1) applicant in the City of Elsa, one (1) applicant in the City of Hidalgo and two (2) applicants in the Countywide Area under the Owner-Occupied Housing Rehabilitation Program.
Budget & Management: A. 62603 Self-Insured (2202): Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2017 in the amount of $38,615.37 and requesting approval of wire transfer. B. 62604 1. Approval of reimbursement in the amount of $814,561.92 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/02/17 to 11/15/17. 11/02-08/17 $344,483.84 11/09-15/17 $470,078.08 TOTAL $814,561.92 2. Approval of wire transfer to cover claims paid.
62615 1. Requesting approval of a "Sole Source Declaration" for Hart InterCivic, Inc. pursuant to TxLGC 262.024(a)(7), an item that can be obtained from only one source, including: (A) items for which competition is precluded because of it's propriety development/ownership for the current HC voting system in place; 2. Authority to purchase extended {1 yr.} warranties for each of the following: Verity Controller; Verity Touch; Verity Touch w/Access through requisition #360465 in the amount of $77,640.00 and thereafter annually for as long as the County possess the Hart InterCivic, Inc. voting system; 3. Authority to purchase Annual Software License and Support Renewal effective 01-01-18 through 12-31-18 through requisition #360523 in the amount of $197,175.00 and thereafter annually for as long as Hidalgo County possess the Hart InterCivic, Inc. voting system.
Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 62563 Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) for the H C Juvenile Justice Center, including (re-advertising when/if necessary or required) for the following projects: RFP: 2017-297-12-13-TDL - "Licensed Sex Offender Treatments Providers" RFP: 2017-296-12-13-LHS - "Pool for Licensed Professional Psychologist (s)" B. 62583 Approval to enter into a 36/48 month capital lease and/or service agreements with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc. for the following departments: Department REQ# Months Model Monthly Payment Fire Marshal 358795 36 MP402SPF $76.10 Fire Marshal 358769 36 MPC4504 $283.49 Comm., PCT 4 359803 48 MPCW2201SP $253.83 Comm., PCT 4 359803 48 Service Agreement $87.22 370th District Court 361069 36 Service Agreement $335.40 Requesting approval to automatically renew service agreement for the life of the equipment for County Asset # 62647 for the 370th District Court. D. 62638 BCAP/PCT#3 Requesting acceptance and approval for Payment No.1 in the amount of $121,566.64 for Castle Enterprises, LLC, contracted vendor for El Paraiso Subdivision (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-17-124-05-16) E. 62565 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount PO # L&G Consulting Engineers, Inc. 10/31/17 11326548 $12,577.44 733569 F. 62443 Acceptance and Approval of acquisition of company G & K Services, Inc., contract # E-16-110B-04-05 - (C-14-013B-04-08) as of (March 21, 2017 pursuant to date of Form 8-K) by "CINTAS Corporation". G. 62568 Pct. 1 is requesting approval of payment on invoice #4290 in the amount $13,691.93 submitted by R. Gutierrez Engineering Corporation, in connection with engineering services provided under Contract C-17-246-10-10(WA#1), for Valdez Rd. project. H. 62442 Requesting authority to purchase one (1) Ford F-150 Crew Cab (Req# 361135) in the amount of $32,918.25 for the Hidalgo County Constable Pct. 4 as part of the 2017 Vehicle Replacement Program through HC's membership/participation with H-GAC contract VE11-15 - "replacing a 2009 Chevrolet Tahoe VIN #1GNEC03069R245197". I. 62573 Requesting approval of payment of Invoice #64-6 in the amount of $2,404.50 submitted by project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvement project. J. 62570 Health & Human Services: Clarification on AI-58672 3-7-17 for RICOH USA, INC. [under Dir Contract DIR-TSO-3041]. The correct copier model should be (Ricoh MP5055SP) for all 12 locations.
County Judge's Office: A. 62641 Discussion, consideration and action to commence the acceptance of resumes and qualification questionnaires of applicants to be considered for the appointment of Precinct 5 Constable. B. 62640 Discussion, consideration and action to commence the acceptance of resumes and qualification questionnaires of applicants to be considered for the appointment of Precinct 5 Justice of the Peace, Place 1. C. 62415 1. Approval of the Hidalgo County Small Town Economic Development Grant Program Guidelines. 2. Approval of Interlocal Cooperation Agreement between the University of Texas Rio Grande Valley Small Business Development Center and the County of Hidalgo.
District Attorney's Office: A. 62647 Hidalgo County DA's Office - Domestic Violence Specialty Prosecutor (DVSP) Grant (1281): Approval to submit a DVSP Grant #2931302 budget adjustment to the Office of the Governor (OOG).
County Clerk's Office - Arturo Guajardo, Jr.: A. 62441 Requesting approval of Elected Official Bond for: Charlie Espinoza - Justice of the Peace, Precinct No. 4, Place 1
Executive Office: A.Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 62514 Requesting permission by the Edinburg Chamber of Commerce to use the county square for the following event: Night of Lights Parade on Friday, December 1, 2017 (evening)
Health & Human Services Department: A. 62589 1. Discussion, consideration and approval to support the UTRGV grant to the National Institute of Health and National Science Foundation to examine local vector borne disease and assess potential for further transmission of diseases like Zika. 2. Requesting approval for Eduardo Olivarez, Chief Administrative Officer, to sign the letter of support. B. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures C. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Emergency Management: A. 62518 1. Pursuant to Texas Local Government Code, 263.151, discussion and approval to declare as "surplus" radio equipment further detailed in exhibit "A" and exhibit "B". 2. Requesting approval to an Inter-local Cooperation and Property Transfer Agreements between Hidalgo County and Brooks County; 3. Requesting authority to remove said radio equipment listed in exhibit "A" and exhibit "B" from the Hidalgo County Emergency Management inventory list.
Community Service Agency: A. 62579 Discussion, consideration and possible approval of amendment No. 3 of the Comprehensive Energy Assistance Program contract #58170002587 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Community Service Agency (HCCSA) with authorization for Judge Ramon Garcia and Jaime Longoria to sign any and all pertinent documents. B. 62576 Discussion and possible action to authorize the surplus of obsolete items from the permanent inventory of the Community Service Agency (list attached).
Elections Administration: A. Discussion, consideration and action but not limited to Election updates.
Planning Department: A. 62607 1. Preliminary Approval a. Maravillas Estates Ph. 3 Subdivision- Pct. 1 (Elias Woloski) (Midway Road & Ponciano Drive) No. of Lots: 76 Single Family Flood Zone: B Drainage: Yes, Drainage will be provided by connecting into an existing drainage system which was previously installed during Maravillas Estates Phase 1 Subdivision. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Midway Road. 3 internal streets to be paved and 2 County Roads, Rio Del Carmen Road and Ponciano Drive to be paved. 2. Final Approval a. Eduardo’s No. 15 Subdivision- Pct. 3 (Diana L. Izaguirre) (Trosper Road & Mile 3 North Road) No. of Lots: 24 Single Family Flood Zone: C Drainage: Yes, Drainage will be provided by storm drainage system discharging to the existing drain ditch abutting the west lot line of this proposed subdivision. Detention will be accomplished by widening of the existing ditch. ETJ: Yes, approved by the City of Mission. Water: Yes, provided by Sharyland Water Supply Corporation Sewer: Yes, Sanitary Sewer provided by City of Mission Paved: Yes, Trosper Road and 3 internal streets. b. San Martin No. 3 Subdivision- Pct. 1 (Tillmin Welch) (Canton Road & Dillon Road) No. of Lots: 53 Single Family Flood Zone: C Drainage: Yes, Drainage will be accomplished by storm drainage system and detention by widening the existing drain ditch abutting the north lot line of this subdivision. ETJ: Yes, approved by the City of Donna. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, OSSF Paved: Yes, Canton Road and 3 internal streets. 3. Final Approval With Financial Guarantee a. Castro Olguin Subdivision - Pct. 1 (Elizabeth Nelson) (Mile 3 East Road & Business 83) No. of Lots: 3 Single Family Flood Zone: X Drainage: Yes, Drainage will be provided by natural perculation on large lots and surface runoff onto Mile 3 East Road. ETJ: Yes, approved by the City of Mercedes. Water: Yes, provided by North Alamo Water Supply Sewer: Yes, Lot 3 has an existing OSSF and two lots will have an escrow for the OSSF’s. Paved: Yes, Mile 3 East Road. Final Approval with financial guarantee in the amount of $3,000.00 to secure the installation of 2 OSSF (Lots 1 & 2)
Budget & Management: A. Budget Appropriations: 1. 62438 A. Approval of certification of revenues as certified by the County Auditor for revenues proceed from unclaimed property capital credits by state. B. Approval of 2017 appropriation of funds into Economic Development in the total amount of $539,500.00. 2. 62552 Pct 1 (1200): 1. Approval of certification of revenues as certified by the County Auditor for revenues received from the Cameron County and the City of Donna and Alamo for road improvements to Mile 3 E and Whalen Road Projects. 2. Approval of 2017 appropriation of funds into various Pct 1 projects in the total amount of $96,996.14. 3. 62490 Pct 4 (1200): A. Approval of certification of revenues as certified by the County Auditor for revenues received from North Alamo Water Supply for various overlay projects. B. Approval of 2017 appropriation of funds into various Pct 4 (1200) accounts in the total amount of $278,400.00.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 62632 a. Acceptance and approval of the final procurement packets for Construction Manager-At-Risk [pursuant to Tx.LGC 2269.251] for the New Hidalgo County Courthouse Project; 1. RFQ/P No. 2017-292-12-13-RFV [drafted and developed by Porter Hedges, LLP & Jacobs, Inc.] with any changes/modifications using a bifurcated process of the two [2] step method under the code; 2. Exhibit "C" Insurance Requirement [drafted and developed by Risk Consultant] with any changes/modifications b. Authority to advertise the RFQ/P: Construction Manager-At-Risk with direction as to extent of publishing sites; c. Approval to release publication and packets after all aspects of the RFQ/P have been approved as to form by legal counsel, Hon. Josephine Ramirez, Hidalgo County District Attorney's Office, including the re-advertisement of project in the event no response is received and project is still required. 2. 62498 A. Requesting approval to declare the items listed in Exhibit "A" (attached herein), office furniture, equipment and vehicles as "Surplus" for the purpose of sale through auction (scheduled for 12-06-2017) in accordance with Texas Local Government Code 263.152 (a)(1); AND, in the event "NO BIDS" received; B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 12-06-2017 resulted in no bids were received; C. Requesting authority to publish advertisement for the auction of surplus equipment and vehicles scheduled for 12-06-2017, including, but not limited to, Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions. 3. 62582 Approval to enter into an updated Master Lease Agreement with Ricoh USA, Inc. for copiers [replacing the previous CC Master Lease Agreement of 4- 27-2004 with Ikon Office Solutions, Inc. and known today as, Ricoh USA, Inc.]. 4. 62614 Presentation of the responsible vendor, Lhoist North America of Texas, submitting the lowest & best bid for of award and approval of contract [meeting all specs/requirements-attached herein] for the Request for Bid titled: "Lime Road Material and Services," project no. 2017-209-10-18-RFV. B. Executive Office 1. 62581 Acceptance and approval of invoices of Premium/Fees and attached hereto as 2018-2019 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $733,963.00 McGriff Siebles & Williams of Texas, Inc. and $1,872,858.00 to Montalvo Insurance Agency effective January 01, 2018 through January 01, 2019 with authority for County Treasurer to issue checks after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage. 2. 62559 Requesting approval of extension [as provided under the original] to purchase the insurance coverage and/or services for Excess Workers Compensation Insurance in the amount of $205,199.00 as described in the renewal offer ubmitted by and through Montalvo Insurance Agency. C. Pct. 1 1. 62519 A. Requesting approval of final negotiated agreement Contract #C-17-290-11-21with Alpha Infrastructure Engineering, PLLCin connection with the provision of Professional Engineering Services for Precinct No. 1 Midway Road Project [as approved to negotiate by HCCC 10-17-17]; B. Approval of Work Authorization No. 1 with Alpha Infrastructure Engineering, PLLC in the amount of 78,900.00 for Midway Road Project. 2. 62511 A. Requesting exemption from competitive bidding requirements under TxLGC 262.024(a)(4), a professional service; B. Engagement of Albert J. Garcia, RS [a state of Texas licensed/certified/registered "Sanitarian"] for the design of a septic tanks system for on-site sewerage to service three (3) restroom facilities at Delta Lake Park including acceptance of said designs from AG Construction & Septic Designs in the amount of $400.00 . 3. 62387 Pct. #1: Requesting acceptance and approval of the following for RDH Site and Concrete,LLC for Goolie Road Paving Improvements under Contract C-16-277-08-09 including, but not limited to: A. Certificate of Substantial Completion as submitted and recommended by project engineer, LeFevre Engineering & Management Consulting, LLC reflecting the date of June 30, 2017; B. Application for Final Payment in the amount of $14,250.02; C. Certificate of Construction Completion as submitted and recommended by project engineer, LeFevre Engineering & Management Consulting, LLC reflecting the date of July 8, 2017; D. Application for Retainage Payment in the amount of $56,272.11 4. 62393 Pct. #1 is requesting acceptance and approval of the following for IOC Company, LLC., for FEMA Road & Drainage Improvements: Indian Hills under Contract C-16-399-12-13 including, but not limited to: A. Certificate of Construction Completion as submitted and recommended by project engineer, TEDSI Infrastructure Group reflecting the date of August 21, 2017.; B. Application for Payment No. 5 (Retainage Release) in the amount of $64,048.99. D. Pct. 2 1. 62620 Acceptance and approval to execute the final form of agreement Contract #17-277-11-21 with Millenium Engineering Group, Inc. for the provision of: (on call) professional Geo-Technical / Construction Material Testing Services for projects located in Precinct No. 2, [as approved for negotiations on CC 09/26/17]; E. Pct. 3 1. 62635 Requesting approval of Work Authorization No. 3 (with an estimated cost of $1,718,000.00) as submitted by project engineer, L&G Consulting Engineers, Inc. through Contract #15-161-11-17 to provide Engineering Services, Contract (Right-of-Way Map, Right-of-Way Acquisition, Compensable Utility Management, and Construction Management) for Precinct 3 Veterans Boulevard Project Phase III. 2. 62634 Requesting approval of Supplemental Agreement No. 1 of current contract [C-15-426-12-15] with L&G Consulting Engineers, Inc. , dba, L&G Engineering, for professional engineering services for: "South Detention Basin," to reflect the extension of the termination date to December 14, 2018. 3. 62592 Requesting approval of Work Authorization No. 4 through contract # C-13-305-10-07 (estimated cost of $918,600.00) as submitted by project engineer, L&G Consulting Engineers, Inc. to provide Engineering Services (Right-of-Way Acquisition, Permitted Utility Coordination and Compensable Utility Management) for Precinct 3 Mile 3 Project from FM 492 to Tom Gill Rd. F. Pct. 4 1. 62643 Approval of Supplemental Agreement #2 to Work Authorization #3 for Additional Services with an increase of $7,050.00 revising the estimated total cost to $96,410.00 as submitted by Halff Associates, Inc., contract # C-16-188-05-10 for: Project Specific-"MILO PONCE PARK" in Precinct 4. 2. 62424 Authority to purchase one (1) 2017 Motor Grader for Hidalgo County Precinct No. 4. [through HGAC/BUY contract EM06-17] awarded vendor, Nueces Power Equipment (NPE) in the amount of $237,583.65. subject to HGAC requirements with Project #2017-294. G. Budget & Management 1. 62558 a. Clarification of AI-51594 approved on 10-27-15, term approved was for acceptance of fees for the remainder of initial term and not an extension to the contract. b. Requesting authority to exercise Hidalgo County’s option to exercise the last one (1 ) year extension with UnitedHealth Care under the same rates, terms and conditions [as provided under the original RFP award in 2013] for “Section…and COBRA Administration Services” with renewal/extension effective January 01, 2018 through December 31, 2018. H. Sheriff's Office 1. 62601 Requesting authority to enter into one (1) year service agreement with Correct RX awarded vendor [contract #16-206 through HC's membership participation with the Purchasing Solutions Alliance (PSA) Cooperative Program for the HCSO commencing on January 17, 2018, with options to renew annually through December 31, 2019 subject to 2 year extension with one year term and for County Sheriff or designee to execute said agreement
Open Forum
Closed Session: Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or potential litigation C. 62621 CL-14-0676-D; Elizabeth Martinez v Hidalgo County et al D. 62590 C-5679-15-I; Rolando Garcia v. Hidalgo County E. 62624 Claim of Maricela Hernandez, Iram Rodriguez, minor & Martin Gonzalez Rodriguez F. 62585 Claim of AT&T G. 62655 Claim of Ray Eufracio H. 62660 C-5039-17-I; Maria Del Rosario Cervantes, ind. & a/n/f of M.A.G, a minor v Hidalgo County 18. A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation." B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
19. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 62622 CL-14-0676-D; Elizabeth Martinez v Hidalgo County et al D. 62591 C-5679-15-I; Rolando Garcia v. Hidalgo County E. 62626 Claim of Maricela Hernandez, Iram Rodriguez, minor & Martin Gonzalez Rodriguez F. 62586 Claim of AT&T G. 62656 Claim of Ray Eufracio H. 62661 C-5039-17-I; Maria Del Rosario Cervantes, ind. & a/n/f of M.A.G, a minor v Hidalgo County 22. Adjourn