1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 63541 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sale and Removal of Fill Dirt -Located at Mercedes East Lateral (1320 feet West of Mile 3 West to Mile 2 West)", RFB No. HCDD1-18-012-02-26, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 6. 63577 Approval of Agreement for Temporary Construction Easement between HCDD No. 1 and Foremost Paving, Inc. as it relates to the Mile 3 & Abram Road RDF Project and authority for the Chairman of the Board to execute documents, pending final legal review 7. 63578 Requesting approval of closing documents for Parcel 25 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review. 8. 63278 Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with L&G Consulting Engineers, Inc., dba L&G Engineering, as it relates to Professional Engineering Services for "Weslaco North Lateral, Ditch 350, 47, 7V, 17B2A1AEXT and 7T, Drainage Area Improvements (Contract No. C-HCDD1-18-004-02-06). Approved for negotiations by HCDD1 Board of Directors on December 12, 2017 (AI# 62900) 9. 63575 A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Millennium Engineers Group, as it relates to Professional Construction Materials Testing Services-On Call for Hidalgo County Drainage District No. 1 Projects. Approved for negotiations by HCDD1 Board of Directors on January 30, 2018 (AI# 63465); B.) Pursuant to the Boards Approval of Professional Agreement with Millennium Engineers Group, requesting approval of Work Authorization No. 1 in the amount of $58,038.50, related to the provision of Construction Materials Services for the New Administration Facility (Contract # C-HCDD1-18-011-02-06 WA-1). 10. 63587 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-003-01-24, “Alamo Lateral & Cesar Chavez Drain Phase II Improvements (North of Canton Crossing, Canton Crossing, Alberta Crossing, & Tower Crossing)” in the total amount $502,553.50 for Base Bid, Alternate No. 1 and Alternate No. 2, to Venser Contractors, LLC. (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 11. 63617 Requesting approval to purchase Three (3) John Deere 6145M Tractors with Boom Mower from Tiger Corporation, through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 529-17 in the total amount of $526,206.00 including a 2 yr. Warranty. 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 14. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 15. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 63628 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 63599 2017 - Pct 2 CW Mech Shop Facility (1200) 4. 2018 Intradepartmental Transfers: A. 63612 2018 - CRIM DA/ Autopsies (1100) B. 63590 2018 - Pct 2 Rd Maint. (1200) C. 63591 2018 - CW Mech Shop (1200) D. 63605 2018 - Executive Office (1100) E. 63568 2018 - Pct 4 Road Maint (1200) F. 63570 2018 - Sheriff's Federal Sharing - US Justice (1229) G. 63573 2018 - Pct. 3 Sanitation (1100) H. 63588 2018 - HIDTA US Treasury(1252) I. 63567 2018 - Jail (1100) J. 63558 2018 - I.T. Department (1242) K. 63561 2018 - Sheriff (1100) L. 63550 2018 - Co Wide Adm (1100) M. 63551 2018 - CRIM DA (1100) N. 63552 2018 - CRIM DA/ CIVIL LITIGATION (1100) O. 63556 2018 - CCL #4 (1100) P. 63530 2018 - County Clerk's (1100) Q. 63540 2018 - Facilities Mgmt Co Wide (1100) R. 63522 2018 - Tax Office (1100) 5. 2018 Interdepartmental Transfers: A. 63571 Pct 4 CRC (1100): Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 CRC (program 077) in the amount of $1,200.00. B. 63553 Economic Development (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to Economic Development in the total amount of $187,000.00 to fund expenditures for VIDA agreement from January 1, 2018 thru December 31, 2018. 6. Interfund transfers: A. 63602 TXDOT Pct 3 FM494 (Shary Rd) (1315): Approval of interfund transfer from CO2016-Pct3 Shary Project Fund 1350, into TxDot-Pct 3 FM494 (Shary Rd) from FM 1924 (Mile3) to Mile 5, Fund 1315, in the amount of $8,706.60 to fund Local Share for Agreement to Contribute Right of Way Funds with TXDOT. 7. Planning Department: A. 63557 Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 8. Executive Office: A. 63525 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: Santa Cruz Ranches No. 3; Monte Alto, TX; PCT. 1 2. North Alamo Water Supply Corporation: Jose Maltos; Donna, TX; PCT. 1 3. North Alamo Water Supply Corporation: Claudia Sanchez; Weslaco, TX; PCT. 1 9. Membership Dues/Certifications: A. 63565 Amigos Del Valle/County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: VENDOR YEAR AMOUNT ACCT. # REQ. # Amigos Del Valle, Inc. 2018 $ 5,000.00 8-1100-444-00-125-018-0-810 365934 National Association of Counties (NACO) 2018 $11,983.00 8-1100-413-30-125-004-0-810 365931 Texas Conference of Urban Counties 2018 $21,697.00 8-1100-413-30-125-004-0-810 365937 Texas Association of Counties 2018 $ 2,440.00 8-1100-413-30-125-004-0-810 365936 County Judges & Comm. Assoc. of Texas 2018 $ 2,600.00 8-1100-413-30-125-004-0-810 365933 Lower Rio Grande Valley Development Council 2018 $47,264.00 8-1100-413-30-125-004-0-810 365951 B. 63549 Elections Department (1100): Requesting approval to pay the Texas Association of Elections Administrators 2018 Membership fees in the total amount of $550.00 for Mrs. Yvonne Ramon Elections Administrator $150.00, Melissa Alvarez Elections Operation Manager $100.00, Michael Sosa IT Manager $100.00, Belinda Sagredo Voter Registration Manager $100.00 and Brenda Renter GIS III $100.00 with the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. C. 63451 Approval to pay 2018 JPCA membership dues to Texas Association of Counties in the amount of $60.00 for Judge Luis J. Garza with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor D. 63487 Texas A&M AgriLife Extension Service: Requesting approval for payment of 2018 Membership Dues totaling $50 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows: Safe Kids Worldwide 2018 Membership Dues for Joanne Ureste, County Extension Agent-Family Resources totaling $50 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 63613 1.) Acceptance and approval of invoice # 11326737 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893)- Mile 5 Project WA#1 in the amount of $ 5,070.19. 2.) Acceptance and approval of invoice # 11326708 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - Ware Road (Mile 3 to Mile 5) WA#2 in the amount of $ 2,685.00. 3.) Acceptance and approval of invoice # 11326711 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 700265-10th Street Extension Project WA#2 in the amount of $ 11,250.00. B. 63579 Requesting approval of payment or the following invoices as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326721 1-31-18 Liberty Rd. Project - WA #4 $13,982.50 735736 11326719 1-31-18 FM 494 Shary Rd. - Wk #3 $19,537.00 772303 11326712 1-31-18 La Homa ROW -WA #1 $ 5,400.00 671613 11326714 1-31-18 South Detention Basin Project $ 4,200.00 735730 11326735 1-31-18 Mile 3 Section II - WA #5 $29,716.10 773904 11326729 1-31-18 Mile 3 Project - WA #2 $32,700.00 720579 11326731 1-31-18 Veterans Blvd. - WA #2 $35,165.00 763269 11326738 1-31-18 FM 676 Project $ 8,019.42 745880 11326710 1-31-18 Liberty Road Project - WA #3 $39,909.77 735526 11326709 1-31-18 Mile 3 Project - WA #4 $54,354.50 771660 11326720 1-31-18 Veterans Blvd. - WA #3 $81,947.50 772041 C. 63582 Pursuant to contract with L&G Engineering, [Article 14] to C-13-333-12-03, approval to permit the subcontracting of Leonel Garza & Associates and HLH Appraisal Services for the FM 494 (Shary Road) from FM 676 (Mile 5) to SH 107. D. 63600 PCT 1 Requesting approval to pay invoice #11326726 in the amount of $25,954.07 for On Call Services-Traffic Study WA#2 , as submitted by contracted project engineer, L & G Consulting Engineers, Inc. E. 63606 Approval of payment for inv. # 00008635 as submitted by Halff & Associates, Inc. for WA03 J.R. "Milo Ponce Memorial Park" in the amount of $3,915.38 (PO# 759817). F. 63601 Acceptance and approval of Payment Application No. 4 in the amount of $45,000.00 for the Recovery and Motor Pool Improvements project for Pct. 4 submitted by contractor, Synergy Builders of Texas, LLC through Contract C-17-067-03-21 and as reviewed by project engineer, Halff Associates Inc. G. 63607 1. Acceptance and approval of project invoice submitted by B2Z Engineering for WA#5 Memorial Park Construction Phase Services (P.O. 767241) - Invoice # 40012 in the amount of $2,323.74. 2. Acceptance and approval of project invoice submitted by B2Z Engineering for WA#1 Brewster Park (P.O. 771132) - Invoice #40013 in the amount of $1,955.96. H. 63518 Requesting authority to exercise option to extend/renew the Second (2nd) & Final Year [of the additional two (2) one (1) year terms] as provided in the current contract# E-17-123-04-05 for: "EN-1 ROAD STABILIZER MATERIAL" (on as needed basis) for HIDALGO COUNTY, (under the same rates, terms and conditions) with C.S.S. TECHNOLOGY INC. d/b/a ROADBOND SERVICE -MODERN ENVIRONMENT. I. 63596 PCT 1 Requesting approval to pay invoice #11326727 in the amount of $92,653.80 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. J. 63597 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount Req# L&G Consulting Engineers, Inc. 1/31/18 11326728 $12,577.44 363935 K. 63554 Requesting authority to exercise the option to renew/extend the following contract as stipulated and provided in the contract under the same rates, terms, and conditions for: C-16-287-02-06 Texas Land Reclamation LLC, dba UTW Tire Collection Services, County Wide "Tire Collection Services" - For a One (1) year period. Subject to HB 1295 & Signed Extension Notice. L. 63448 Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreement for the purpose of Auctioneer & Storage Services for Hidalgo County, under the same rates, terms and conditions with, Rod Robertson Enterprises, Inc. effective 05/03/18 and expires 06/01/18 or (upon completion of the procurement process whichever comes first) and is most advantageous to Hidalgo County, subject with HB23 and/or HB1295 [when and/or if applicable]. M. 63444 Requesting action to Add Fuel Card Users for the following departments: 1. Hidalgo County Elections Department - Fuel Card Users 2. Hidalgo County Health and Human Services- Fuel Card Users
County Judge's Office: A. 63510 Resolution Honoring Melden & Hunt, Inc. as it celebrates its 70th Anniversary of doing business in Hidalgo County and the Rio Grande Valley.
Precinct #4 - Comm. Palacios: A. 63593 Status update on 10th Street project B. 63595 Approval and acceptance for Commissioner Precinct No. 4, Joseph Palacios, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) from Texas Commission on Environmental Quality (TCEQ).
District Attorney's Office: A. 63604 Hidalgo County Domestic Violence Specialty Prosecutor (DVSP) Grant (1281): Approval to submit a DVSP Grant #2931303 budget adjustment to the Office of the Governor (OOG). B. 63584 DA's Office - Victims Unit Court Advocate Project Grant (1281): 1. Requesting approval to apply for the FY18 Victims Unit Court Advocate Project Grant (1281): 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents. C. 63585 DA's Office - Domestic Violence Unit Grant (1281): 1. Requesting approval to apply for the FY17 Domestic Violence Unit Grant. 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents. D. 63586 DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG). E. 63447 DA's Office - Border Prosecution Unit Grant (1281): 1. Requesting approval to apply for the FY 2018-2019 Border Prosecution Unit Grant. 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents. F. 63429 DA's Office - Hidalgo County Domestic Violence Specialty Prosecutor Grant (1281): 1. Requesting approval to apply for the FY2018 Hidalgo County Domestic Violence Specialty Prosecutor Grant. 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents.
County Treasurer - Norma Garcia: A. 63574 Approval to open new interest-bearing bank account with Lone Star National Bank for retainage to be withheld for contract C-17-027-07-25.
Sheriff's Office: A. 63544 1. Authorization and approval to purchase one (1) cell phone line addition through the County's membership/participation with Contract DIR-TSO-3415 through Verizon Wireless. 2. Authorization and approval to activate the following cell phone plan: NATIONWIDE 400 SHARE EMAIL & DATA UNL + MHS N&W/M2M/MSG UNL FOR one (1) cell phone at a monthly rate of $47.99. Estimated monthly rate for the one (1) cell phone is $47.99. The equipment is included at no cost. B. 63538 Requesting authorization to amend the 2016 Equitable Sharing Agreement and Certification Report and authorize the County Judge to execute said report.
Constable Pct. #1: A. 63560 Constable Pct. 1: TTBH Discussion, consideration, and approval to appoint Edgar Eduardo Acevedo as Deputy Constable by Constable Celestino Avila Jr, Constable Pct.1 in accordance with Texas Local Government Code Section 86.011.
Constable Pct. #2: A. 63446 1. Requesting removal of said weaponry (17 service handguns) from Hidalgo County Constable Pct. 2 fixed asset inventory so as to use for use as trade-in for the purchase of new weaponry; 2. Authority to purchase new weaponry (19 service handguns) and be added to Hidalgo County Constable Pct. 2 fixed asset inventory list, detailed in supporting documentation contained herein: so as to complete the transaction and purchase, vendor Sig Sauer, Inc, requisition # 364023.
Constable Pct. #3: A. 63430 Requesting approval to purchase promotional items under "Public Purpose" to include but not limited to pencils, notebooks, school boxes, activity books, cinch bags, crayons, and badge stickers. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety and education. B. 63426 Presentation and discussion of the 2017 Racial Profiling Report, as presented by the Hidalgo County Constable Precinct 3 Department, in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
Tax Office - Paul Villarreal: A. 63484 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Pharr for implementation of scofflaw procedures and processes for vehicle registration denial services.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 63576 Approval to accept settlement check from Nationwide Casualty Company in the amount of $12,001.19 to settle machinery accident claim with County Dynapac Roller. (Precinct 1)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 63581 Sheriff (1100): 1. Approval of the following personnel actions, effective next full pay period of 2/19/17: Action Dept./ Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount Delete Clothing Allowance 280-001 0120 Deputy Sheriff Step II $500.00 $0.00 Delete Clothing Allowance 280-001 0192 Deputy Sheriff $500.00 $0.00 Add Clothing Allowance 280-001 0061 Deputy Sheriff Step I $0.00 $500.00 Add Clothing Allowance 280-001 0201 Deputy Sheriff Step I $0.00 $500.00 Add Clothing Allowance 280-001 0142 Deputy Sheriff Step I $0.00 $500.00
Urban County: A. 63569 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional architectural firms from the county’s approved “pool” as graded and evaluated by the City of Edcouch, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) City of Edcouch – Parks, Recreational Facility funds. Professional Service Firm Grade Ranked Fulcrum Consulting Services 88.33% Alvarado Architects & Associates, Inc. 86% Ortiz Architecture & Environment, LLC 84.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of architectural services for an Urban County Program Year 23 (2017) City of Edcouch – Parks, Recreational Facility project. B. 63562 The Urban County Program (UCP) is requesting approval of Amendment No. 1 to a Professional Engineering Service Contract with Raba Kistner Consultants, Inc for the Delta Area Connector/East Lateral Phase 1 and 3 projects. The Amendment will increase the contract amount of $19,220.29 by $5,402.88 for a total amount of $24,623.17. C. 63532 1. Consideration and approval of a construction contract change order for the General Land Office (GLO) Contract No. 12-406-000-6453 for the Delta Area Connector East Lateral Project Ph. I & III. The change order will increase the current construction contract with Saenz Brothers Construction, LLC in the amount of $133,864.88. 2. Consideration and approval to authorize the County Judge to sign any and all documents associated with change orders and/or amendments pertaining to GLO Contract No. 12-406-000-6453. D. 63537 “Subject to: HB 1295 Compliance.” Requesting authority to purchase playground equipment through the County's Membership/Participation with BuyBoard's awarded vendor, The PlayWell Group, Inc. (contract # 512-16), in the amount of $5,851.14 from FY 27 & 29 (2014 & 2016) Edcouch – Parks, Recreational Facilities funds.
IT Department: A. 63615 Requesting approval of "Clarification/Correction" to AI#62845 approved by Commissioners' Court on 12/12/17 for Verizon Wireless (Comm Pct 2) to reflect the correct attachment requesting 3 new data cards instead of 1 as attached on the original agenda item.
Health & Human Services Department: A. 63533 Discussion and recognition acknowledging Hidalgo County Health and Human Services Public Health Preparedness and Response team for the successful completion, submission and receipt of the Recognition Status from the National Association of County and City Health Officials (NACCHO) for Project Public Health Ready. B. 63378 Request approval to pay for out of county travel and other out of pocket expenses for 1115 Waiver Consultant, Kevin Nolting, dba, Nolting Consulting LLC as per the Consulting Services Contract. (Travel for RHP 5 Learning Collaborative meeting on March 8, 2018) Total expenditures estimated at $600.00. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 63614 Discussion, consideration, and approval of addition to the Early Voting Polling Locations to the March 6, 2018 Primary: Palmhurst Sub Faith Baptist Church (Fellowship Hall) 4301 N. Shary Rd. Palmhurst, TX
Precinct #1 - Comm. Fuentes: A. 63592 Approval of Resolutions of Support and Financial Commitments for the following multi-family rental housing development projects by applicants seeking competitive 9% Housing Tax Credits to satisfy the requirements set forth by the Texas Department of Housing and Community Affairs. List of projects being considered: 1. Avanti at Sienna Palms Legacy 2. Avanti at Westgate Legacy 3. Midway North Village 4. Midway North Senior Village 5. Midway Villas
Precinct #3 - Comm. Flores: A. 63564 Requesting approval to submit the Economically Disadvantaged Counties (EDC) Program Information Sheet and an Affidavit for the FM 676, from SH 107 to Taylor Road, CSJ:1064-01-027, with authority for the County Judge to sign all required documenation. B. 63559 1. Requesting approval of Agreement to Contibute Right of Way Funds (Fixed Price) between Hidalgo County and Texas Department of Transportation (TxDot) for the right of way acquisition for FM 494 from FM 1924 (Mile 3) to Mile 5 (ROW CSJ: 0864-01-073) with authority for the County Judge to sign all required documentation. 2. Approval to issue check payable to the Texas Department of Transportation in the amount of $8,706.60 for the County's share of right of way acquisition for the FM 494 Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 63609 a. Recommendation from contracted architect [including insurance consultant & program manager] in connection with the design and "Construction of a New Hidalgo County Courthouse," HDR, Inc., for HCCC's approval to waive required "pollution coverage" and "umbrella liability coverage" for Building Cost Consultants, Inc., dba, Sieh Farms & Sieh Construction. b. Recommendation from contracted architect & program manager and subject to legal review, in connection with the design and "Construction of a New Hidalgo County Courthouse," HDR, Inc., for HCCC's approval of Lerch Bates, Inc. to submit an equivalent form to form CG 2010 1001 to meet and comply with HC'a insurance requirements subject to final legal review. B. Pct. 1 1. 63580 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services for the following disciplines; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Precinct No. 1 Gonzalez Road project; Professional Engineering Firms Grade Ranking Alpha Infrastructure 96 Gonzalez De La Garza 93 Perez Consulting 95 C. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Precinct No.1 Gonzalez Rd project. D. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services-geo technical & construction materials testing providers for Precinct No.1 Gonzalez Rd project. Prf Engineering Geo-Tech/CMT Firms Grade Ranking EarthCo., LLC 97 Fulcrum Consulting Services 96 Terracon Consultants, Inc 95 E. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services-geo technical & construction materials testing providers for Precinct No.1 Gonzalez Rd project. C. Pct. 2 1. 63594 A. Requesting approval of Supplemental Agreement No. 2 for services under Work Authorization No. 1, Contract No. C-15-300-09-01 for L&G Consulting Engineers, Inc. d/b/a L&G Engineering, resulting in an estimated cost increase of $54,397.32 for the Pct #2 Cesar Chavez Road Project (Nolana - Ridge Road). B. Pursuant to contract with L&G Engineering, (Article 14) C-15-300-09-01, a request for approval by engineer to permit the subcontracting of C&M Associates, Inc. for traffic analysis services for the Pct 2 Cesar Chavez Road Project. D. Pct. 3 1. 63583 Approval to exercise the County's option to extend for a one (1) year term under contract #C-15-260-01-19 with Emergency Ambulance Services located in Precinct No. 3, with Hidalgo County Emergency Service Foundation dba Hidalgo County E.M.S. under the same rates, terms & conditions. E. Pct. 4 1. 63610 Acceptance and approval of Change Order No. 1, due to the County desire to use additional material (reinforced concrete pipes) with an ("increase" of $127,115.00 revising the estimated total cost to ($ 9,269,450.55), in connection to contract #C-17-218-01-16 with Texas Cordia Construction, LLC, as (reviewed/recommended by project engineer L&G Engineers) for Project Specific:"10th Street Extension-(from SH 107 to FM 1925 (Monte Cristo Rd)". 2. 63598 Approval of Certificate of Substantial Completion reflecting the date of January 29, 2018 for items under Contract #C-17-067-03-21 between Hidalgo County (Pct. #4) and Synergy Builders of South Texas for the Recovery and Motor Pool Improvements Project. F. Tax Office 1. 63407 Presentation of the responsible vendor, Peregrine Services, Inc. submitting the lowest and best bid [as detailed in tabulation sheet contained herein] including the approval of contract for the Request for Bid titled: Hidalgo County Tax Office-"Printing and Mailing of 2018-2019 and 2020 Tax Statements and Envelopes" through project no.: 2018-006-11-08-SGS. G. Sheriff's Office 1. 63423 A. Requesting approval to Rescind action taken by Commissioners Court on December 05, 2017 (AI-62380) as vendor, Hobart, Inc. will not accept Hidalgo County's approved form of agreement for bid awarded. B. Requesting approval/authority to exercise the County's option to extend a Sixty (60) Day grace period [as provided in the current agreement contract #C-17-037-02-21] with Greenwich, Inc. d/b/a Commercial Kitchen Parts & Service. for “Kitchen Equipment and Appliances Maintenance & Repair Services” (on an as-needed basis) with Hidalgo County [under the same rates, terms & conditions] effective, 3/03/18 through 5/02/18 so as to have no lapse in service while procurement process is completed and awarded. H. Health & Human Services 1. 63528 A. Requesting approval/authorization to Rescind action taken by Commissioner's Court on Jan. 16, 2018 (AI-62955), the awarded vendor, Doctor's Hospital at Renaissance (DHR) due to non-compliance of required insurance. B. Requesting approval/authority to re-advertise this project with modifications to the Specification for Request for Bids project: 2018-048 titled "Laboratory Services for Health & Human Services" for Hidalgo County Health Department
Open Forum
26. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63546 Claim of Erasmo and Marta Elia Garcia D. 63548 Kleen Products LLC, et al v International Paper Company, et al c/o A.B. Data, Ltd. 29. Adjourn
1. Roll Call 2. Prayer 3. Open Forum 4. Approval of Consent Agenda 5. 63541 Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sale and Removal of Fill Dirt -Located at Mercedes East Lateral (1320 feet West of Mile 3 West to Mile 2 West)", RFB No. HCDD1-18-012-02-26, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required. 6. 63577 Approval of Agreement for Temporary Construction Easement between HCDD No. 1 and Foremost Paving, Inc. as it relates to the Mile 3 & Abram Road RDF Project and authority for the Chairman of the Board to execute documents, pending final legal review 7. 63578 Requesting approval of closing documents for Parcel 25 as it relates to Cesar Chavez Drain Ph II project and authority for the Chairman of the Board to execute documents, pending final legal review. 8. 63278 Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with L&G Consulting Engineers, Inc., dba L&G Engineering, as it relates to Professional Engineering Services for "Weslaco North Lateral, Ditch 350, 47, 7V, 17B2A1AEXT and 7T, Drainage Area Improvements (Contract No. C-HCDD1-18-004-02-06). Approved for negotiations by HCDD1 Board of Directors on December 12, 2017 (AI# 62900) 9. 63575 A.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with Millennium Engineers Group, as it relates to Professional Construction Materials Testing Services-On Call for Hidalgo County Drainage District No. 1 Projects. Approved for negotiations by HCDD1 Board of Directors on January 30, 2018 (AI# 63465); B.) Pursuant to the Boards Approval of Professional Agreement with Millennium Engineers Group, requesting approval of Work Authorization No. 1 in the amount of $58,038.50, related to the provision of Construction Materials Services for the New Administration Facility (Contract # C-HCDD1-18-011-02-06 WA-1). 10. 63587 A. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements for RFB No. HCDD1-18-003-01-24, “Alamo Lateral & Cesar Chavez Drain Phase II Improvements (North of Canton Crossing, Canton Crossing, Alberta Crossing, & Tower Crossing)” in the total amount $502,553.50 for Base Bid, Alternate No. 1 and Alternate No. 2, to Venser Contractors, LLC. (subject to Legal Approval and Compliance with HB1295). B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor". 11. 63617 Requesting approval to purchase Three (3) John Deere 6145M Tractors with Boom Mower from Tiger Corporation, through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard awarded Contract No. 529-17 in the total amount of $526,206.00 including a 2 yr. Warranty. 12. Closed Session: Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following: A. Real Estate Acquisition B. Pending and/or Potential Litigation 13. Open Session: A. Real Estate Acquisition B. Pending and/or Potential Litigation 14. Closed Session: Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed 15. Open Session: Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed 16. Adjourn
1. Roll Call 2. Pledge of Allegiance 3. Prayer
1. 63628 Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.) 2. Auditor's Office: A. Presentation of Fund Information Report 3. 2017 Intradepartmental transfers: A. 63599 2017 - Pct 2 CW Mech Shop Facility (1200) 4. 2018 Intradepartmental Transfers: A. 63612 2018 - CRIM DA/ Autopsies (1100) B. 63590 2018 - Pct 2 Rd Maint. (1200) C. 63591 2018 - CW Mech Shop (1200) D. 63605 2018 - Executive Office (1100) E. 63568 2018 - Pct 4 Road Maint (1200) F. 63570 2018 - Sheriff's Federal Sharing - US Justice (1229) G. 63573 2018 - Pct. 3 Sanitation (1100) H. 63588 2018 - HIDTA US Treasury(1252) I. 63567 2018 - Jail (1100) J. 63558 2018 - I.T. Department (1242) K. 63561 2018 - Sheriff (1100) L. 63550 2018 - Co Wide Adm (1100) M. 63551 2018 - CRIM DA (1100) N. 63552 2018 - CRIM DA/ CIVIL LITIGATION (1100) O. 63556 2018 - CCL #4 (1100) P. 63530 2018 - County Clerk's (1100) Q. 63540 2018 - Facilities Mgmt Co Wide (1100) R. 63522 2018 - Tax Office (1100) 5. 2018 Interdepartmental Transfers: A. 63571 Pct 4 CRC (1100): Approval of 2018 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 CRC (program 077) in the amount of $1,200.00. B. 63553 Economic Development (1100): Approval of 2018 interdepartmental transfer from Co. Wide Adm-Contingency to Economic Development in the total amount of $187,000.00 to fund expenditures for VIDA agreement from January 1, 2018 thru December 31, 2018. 6. Interfund transfers: A. 63602 TXDOT Pct 3 FM494 (Shary Rd) (1315): Approval of interfund transfer from CO2016-Pct3 Shary Project Fund 1350, into TxDot-Pct 3 FM494 (Shary Rd) from FM 1924 (Mile3) to Mile 5, Fund 1315, in the amount of $8,706.60 to fund Local Share for Agreement to Contribute Right of Way Funds with TXDOT. 7. Planning Department: A. 63557 Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2) 8. Executive Office: A. 63525 Approval of Right of Way Permits: 1. North Alamo Water Supply Corporation: Santa Cruz Ranches No. 3; Monte Alto, TX; PCT. 1 2. North Alamo Water Supply Corporation: Jose Maltos; Donna, TX; PCT. 1 3. North Alamo Water Supply Corporation: Claudia Sanchez; Weslaco, TX; PCT. 1 9. Membership Dues/Certifications: A. 63565 Amigos Del Valle/County Commissioners (1100): Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following: VENDOR YEAR AMOUNT ACCT. # REQ. # Amigos Del Valle, Inc. 2018 $ 5,000.00 8-1100-444-00-125-018-0-810 365934 National Association of Counties (NACO) 2018 $11,983.00 8-1100-413-30-125-004-0-810 365931 Texas Conference of Urban Counties 2018 $21,697.00 8-1100-413-30-125-004-0-810 365937 Texas Association of Counties 2018 $ 2,440.00 8-1100-413-30-125-004-0-810 365936 County Judges & Comm. Assoc. of Texas 2018 $ 2,600.00 8-1100-413-30-125-004-0-810 365933 Lower Rio Grande Valley Development Council 2018 $47,264.00 8-1100-413-30-125-004-0-810 365951 B. 63549 Elections Department (1100): Requesting approval to pay the Texas Association of Elections Administrators 2018 Membership fees in the total amount of $550.00 for Mrs. Yvonne Ramon Elections Administrator $150.00, Melissa Alvarez Elections Operation Manager $100.00, Michael Sosa IT Manager $100.00, Belinda Sagredo Voter Registration Manager $100.00 and Brenda Renter GIS III $100.00 with the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. C. 63451 Approval to pay 2018 JPCA membership dues to Texas Association of Counties in the amount of $60.00 for Judge Luis J. Garza with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor D. 63487 Texas A&M AgriLife Extension Service: Requesting approval for payment of 2018 Membership Dues totaling $50 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows: Safe Kids Worldwide 2018 Membership Dues for Joanne Ureste, County Extension Agent-Family Resources totaling $50 10. Purchasing Dept - Notes: A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. 63613 1.) Acceptance and approval of invoice # 11326737 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893)- Mile 5 Project WA#1 in the amount of $ 5,070.19. 2.) Acceptance and approval of invoice # 11326708 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - Ware Road (Mile 3 to Mile 5) WA#2 in the amount of $ 2,685.00. 3.) Acceptance and approval of invoice # 11326711 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 700265-10th Street Extension Project WA#2 in the amount of $ 11,250.00. B. 63579 Requesting approval of payment or the following invoices as submitted by contracted/project engineer, L&G Consulting Engineers Inc.: Invoice No. Date Project Amount PO No. 11326721 1-31-18 Liberty Rd. Project - WA #4 $13,982.50 735736 11326719 1-31-18 FM 494 Shary Rd. - Wk #3 $19,537.00 772303 11326712 1-31-18 La Homa ROW -WA #1 $ 5,400.00 671613 11326714 1-31-18 South Detention Basin Project $ 4,200.00 735730 11326735 1-31-18 Mile 3 Section II - WA #5 $29,716.10 773904 11326729 1-31-18 Mile 3 Project - WA #2 $32,700.00 720579 11326731 1-31-18 Veterans Blvd. - WA #2 $35,165.00 763269 11326738 1-31-18 FM 676 Project $ 8,019.42 745880 11326710 1-31-18 Liberty Road Project - WA #3 $39,909.77 735526 11326709 1-31-18 Mile 3 Project - WA #4 $54,354.50 771660 11326720 1-31-18 Veterans Blvd. - WA #3 $81,947.50 772041 C. 63582 Pursuant to contract with L&G Engineering, [Article 14] to C-13-333-12-03, approval to permit the subcontracting of Leonel Garza & Associates and HLH Appraisal Services for the FM 494 (Shary Road) from FM 676 (Mile 5) to SH 107. D. 63600 PCT 1 Requesting approval to pay invoice #11326726 in the amount of $25,954.07 for On Call Services-Traffic Study WA#2 , as submitted by contracted project engineer, L & G Consulting Engineers, Inc. E. 63606 Approval of payment for inv. # 00008635 as submitted by Halff & Associates, Inc. for WA03 J.R. "Milo Ponce Memorial Park" in the amount of $3,915.38 (PO# 759817). F. 63601 Acceptance and approval of Payment Application No. 4 in the amount of $45,000.00 for the Recovery and Motor Pool Improvements project for Pct. 4 submitted by contractor, Synergy Builders of Texas, LLC through Contract C-17-067-03-21 and as reviewed by project engineer, Halff Associates Inc. G. 63607 1. Acceptance and approval of project invoice submitted by B2Z Engineering for WA#5 Memorial Park Construction Phase Services (P.O. 767241) - Invoice # 40012 in the amount of $2,323.74. 2. Acceptance and approval of project invoice submitted by B2Z Engineering for WA#1 Brewster Park (P.O. 771132) - Invoice #40013 in the amount of $1,955.96. H. 63518 Requesting authority to exercise option to extend/renew the Second (2nd) & Final Year [of the additional two (2) one (1) year terms] as provided in the current contract# E-17-123-04-05 for: "EN-1 ROAD STABILIZER MATERIAL" (on as needed basis) for HIDALGO COUNTY, (under the same rates, terms and conditions) with C.S.S. TECHNOLOGY INC. d/b/a ROADBOND SERVICE -MODERN ENVIRONMENT. I. 63596 PCT 1 Requesting approval to pay invoice #11326727 in the amount of $92,653.80 for Mile 6 Project - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc. J. 63597 Executive Office - Traffic Engineering: Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor: Vendor Invoice Date Invoice # Amount Req# L&G Consulting Engineers, Inc. 1/31/18 11326728 $12,577.44 363935 K. 63554 Requesting authority to exercise the option to renew/extend the following contract as stipulated and provided in the contract under the same rates, terms, and conditions for: C-16-287-02-06 Texas Land Reclamation LLC, dba UTW Tire Collection Services, County Wide "Tire Collection Services" - For a One (1) year period. Subject to HB 1295 & Signed Extension Notice. L. 63448 Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreement for the purpose of Auctioneer & Storage Services for Hidalgo County, under the same rates, terms and conditions with, Rod Robertson Enterprises, Inc. effective 05/03/18 and expires 06/01/18 or (upon completion of the procurement process whichever comes first) and is most advantageous to Hidalgo County, subject with HB23 and/or HB1295 [when and/or if applicable]. M. 63444 Requesting action to Add Fuel Card Users for the following departments: 1. Hidalgo County Elections Department - Fuel Card Users 2. Hidalgo County Health and Human Services- Fuel Card Users
County Judge's Office: A. 63510 Resolution Honoring Melden & Hunt, Inc. as it celebrates its 70th Anniversary of doing business in Hidalgo County and the Rio Grande Valley.
Precinct #4 - Comm. Palacios: A. 63593 Status update on 10th Street project B. 63595 Approval and acceptance for Commissioner Precinct No. 4, Joseph Palacios, to sign the Notice of Intent (NOI) for Stormwater Discharges Associated with Construction Activity under TPDES General Permit (TXR150000) from Texas Commission on Environmental Quality (TCEQ).
District Attorney's Office: A. 63604 Hidalgo County Domestic Violence Specialty Prosecutor (DVSP) Grant (1281): Approval to submit a DVSP Grant #2931303 budget adjustment to the Office of the Governor (OOG). B. 63584 DA's Office - Victims Unit Court Advocate Project Grant (1281): 1. Requesting approval to apply for the FY18 Victims Unit Court Advocate Project Grant (1281): 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents. C. 63585 DA's Office - Domestic Violence Unit Grant (1281): 1. Requesting approval to apply for the FY17 Domestic Violence Unit Grant. 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents. D. 63586 DA's Office - Victim Assistance Program (VAP) Grant (1281): Approval to submit a VAP Grant #2924302 budget adjustment to the Office of the Governor (OOG). E. 63447 DA's Office - Border Prosecution Unit Grant (1281): 1. Requesting approval to apply for the FY 2018-2019 Border Prosecution Unit Grant. 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents. F. 63429 DA's Office - Hidalgo County Domestic Violence Specialty Prosecutor Grant (1281): 1. Requesting approval to apply for the FY2018 Hidalgo County Domestic Violence Specialty Prosecutor Grant. 2. Requesting approval of resolution to designate County Judge as the grantee's authorized official and to sign documents.
County Treasurer - Norma Garcia: A. 63574 Approval to open new interest-bearing bank account with Lone Star National Bank for retainage to be withheld for contract C-17-027-07-25.
Sheriff's Office: A. 63544 1. Authorization and approval to purchase one (1) cell phone line addition through the County's membership/participation with Contract DIR-TSO-3415 through Verizon Wireless. 2. Authorization and approval to activate the following cell phone plan: NATIONWIDE 400 SHARE EMAIL & DATA UNL + MHS N&W/M2M/MSG UNL FOR one (1) cell phone at a monthly rate of $47.99. Estimated monthly rate for the one (1) cell phone is $47.99. The equipment is included at no cost. B. 63538 Requesting authorization to amend the 2016 Equitable Sharing Agreement and Certification Report and authorize the County Judge to execute said report.
Constable Pct. #1: A. 63560 Constable Pct. 1: TTBH Discussion, consideration, and approval to appoint Edgar Eduardo Acevedo as Deputy Constable by Constable Celestino Avila Jr, Constable Pct.1 in accordance with Texas Local Government Code Section 86.011.
Constable Pct. #2: A. 63446 1. Requesting removal of said weaponry (17 service handguns) from Hidalgo County Constable Pct. 2 fixed asset inventory so as to use for use as trade-in for the purchase of new weaponry; 2. Authority to purchase new weaponry (19 service handguns) and be added to Hidalgo County Constable Pct. 2 fixed asset inventory list, detailed in supporting documentation contained herein: so as to complete the transaction and purchase, vendor Sig Sauer, Inc, requisition # 364023.
Constable Pct. #3: A. 63430 Requesting approval to purchase promotional items under "Public Purpose" to include but not limited to pencils, notebooks, school boxes, activity books, cinch bags, crayons, and badge stickers. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety and education. B. 63426 Presentation and discussion of the 2017 Racial Profiling Report, as presented by the Hidalgo County Constable Precinct 3 Department, in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
Tax Office - Paul Villarreal: A. 63484 Discussion and approval to execute an inter-local agreement between the County of Hidalgo and the City of Pharr for implementation of scofflaw procedures and processes for vehicle registration denial services.
Executive Office: A. Presentation for discussion, consideration and action (if necessary) including, but not limited to the following: 1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 2) Emergency situations occurring since last agenda meeting B. 63576 Approval to accept settlement check from Nationwide Casualty Company in the amount of $12,001.19 to settle machinery accident claim with County Dynapac Roller. (Precinct 1)
Human Resources: A. Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed B. 63581 Sheriff (1100): 1. Approval of the following personnel actions, effective next full pay period of 2/19/17: Action Dept./ Prg. Slot # Position Title Current Allowance Amount Proposed Allowance Amount Delete Clothing Allowance 280-001 0120 Deputy Sheriff Step II $500.00 $0.00 Delete Clothing Allowance 280-001 0192 Deputy Sheriff $500.00 $0.00 Add Clothing Allowance 280-001 0061 Deputy Sheriff Step I $0.00 $500.00 Add Clothing Allowance 280-001 0201 Deputy Sheriff Step I $0.00 $500.00 Add Clothing Allowance 280-001 0142 Deputy Sheriff Step I $0.00 $500.00
Urban County: A. 63569 1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services. 2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional architectural firms from the county’s approved “pool” as graded and evaluated by the City of Edcouch, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 30 (2017) City of Edcouch – Parks, Recreational Facility funds. Professional Service Firm Grade Ranked Fulcrum Consulting Services 88.33% Alvarado Architects & Associates, Inc. 86% Ortiz Architecture & Environment, LLC 84.33% 3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of architectural services for an Urban County Program Year 23 (2017) City of Edcouch – Parks, Recreational Facility project. B. 63562 The Urban County Program (UCP) is requesting approval of Amendment No. 1 to a Professional Engineering Service Contract with Raba Kistner Consultants, Inc for the Delta Area Connector/East Lateral Phase 1 and 3 projects. The Amendment will increase the contract amount of $19,220.29 by $5,402.88 for a total amount of $24,623.17. C. 63532 1. Consideration and approval of a construction contract change order for the General Land Office (GLO) Contract No. 12-406-000-6453 for the Delta Area Connector East Lateral Project Ph. I & III. The change order will increase the current construction contract with Saenz Brothers Construction, LLC in the amount of $133,864.88. 2. Consideration and approval to authorize the County Judge to sign any and all documents associated with change orders and/or amendments pertaining to GLO Contract No. 12-406-000-6453. D. 63537 “Subject to: HB 1295 Compliance.” Requesting authority to purchase playground equipment through the County's Membership/Participation with BuyBoard's awarded vendor, The PlayWell Group, Inc. (contract # 512-16), in the amount of $5,851.14 from FY 27 & 29 (2014 & 2016) Edcouch – Parks, Recreational Facilities funds.
IT Department: A. 63615 Requesting approval of "Clarification/Correction" to AI#62845 approved by Commissioners' Court on 12/12/17 for Verizon Wireless (Comm Pct 2) to reflect the correct attachment requesting 3 new data cards instead of 1 as attached on the original agenda item.
Health & Human Services Department: A. 63533 Discussion and recognition acknowledging Hidalgo County Health and Human Services Public Health Preparedness and Response team for the successful completion, submission and receipt of the Recognition Status from the National Association of County and City Health Officials (NACCHO) for Project Public Health Ready. B. 63378 Request approval to pay for out of county travel and other out of pocket expenses for 1115 Waiver Consultant, Kevin Nolting, dba, Nolting Consulting LLC as per the Consulting Services Contract. (Travel for RHP 5 Learning Collaborative meeting on March 8, 2018) Total expenditures estimated at $600.00. C. Health Care Funding District: 1. Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures D. Indigent Health Care Program: 1. Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
Elections Administration: A. Discussion, consideration and action but not limited to Election updates. B. 63614 Discussion, consideration, and approval of addition to the Early Voting Polling Locations to the March 6, 2018 Primary: Palmhurst Sub Faith Baptist Church (Fellowship Hall) 4301 N. Shary Rd. Palmhurst, TX
Precinct #1 - Comm. Fuentes: A. 63592 Approval of Resolutions of Support and Financial Commitments for the following multi-family rental housing development projects by applicants seeking competitive 9% Housing Tax Credits to satisfy the requirements set forth by the Texas Department of Housing and Community Affairs. List of projects being considered: 1. Avanti at Sienna Palms Legacy 2. Avanti at Westgate Legacy 3. Midway North Village 4. Midway North Senior Village 5. Midway Villas
Precinct #3 - Comm. Flores: A. 63564 Requesting approval to submit the Economically Disadvantaged Counties (EDC) Program Information Sheet and an Affidavit for the FM 676, from SH 107 to Taylor Road, CSJ:1064-01-027, with authority for the County Judge to sign all required documenation. B. 63559 1. Requesting approval of Agreement to Contibute Right of Way Funds (Fixed Price) between Hidalgo County and Texas Department of Transportation (TxDot) for the right of way acquisition for FM 494 from FM 1924 (Mile 3) to Mile 5 (ROW CSJ: 0864-01-073) with authority for the County Judge to sign all required documentation. 2. Approval to issue check payable to the Texas Department of Transportation in the amount of $8,706.60 for the County's share of right of way acquisition for the FM 494 Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Purchasing Department - Notes: A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE. B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S). A. Hidalgo County 1. 63609 a. Recommendation from contracted architect [including insurance consultant & program manager] in connection with the design and "Construction of a New Hidalgo County Courthouse," HDR, Inc., for HCCC's approval to waive required "pollution coverage" and "umbrella liability coverage" for Building Cost Consultants, Inc., dba, Sieh Farms & Sieh Construction. b. Recommendation from contracted architect & program manager and subject to legal review, in connection with the design and "Construction of a New Hidalgo County Courthouse," HDR, Inc., for HCCC's approval of Lerch Bates, Inc. to submit an equivalent form to form CG 2010 1001 to meet and comply with HC'a insurance requirements subject to final legal review. B. Pct. 1 1. 63580 A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services for the following disciplines; B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services providers for Precinct No. 1 Gonzalez Road project; Professional Engineering Firms Grade Ranking Alpha Infrastructure 96 Gonzalez De La Garza 93 Perez Consulting 95 C. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services for Precinct No.1 Gonzalez Rd project. D. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional engineering services-geo technical & construction materials testing providers for Precinct No.1 Gonzalez Rd project. Prf Engineering Geo-Tech/CMT Firms Grade Ranking EarthCo., LLC 97 Fulcrum Consulting Services 96 Terracon Consultants, Inc 95 E. Authority for the Purchasing Department to negotiate a professional services agreement with the No. 1 ranked firm of _______________________ for professional engineering services-geo technical & construction materials testing providers for Precinct No.1 Gonzalez Rd project. C. Pct. 2 1. 63594 A. Requesting approval of Supplemental Agreement No. 2 for services under Work Authorization No. 1, Contract No. C-15-300-09-01 for L&G Consulting Engineers, Inc. d/b/a L&G Engineering, resulting in an estimated cost increase of $54,397.32 for the Pct #2 Cesar Chavez Road Project (Nolana - Ridge Road). B. Pursuant to contract with L&G Engineering, (Article 14) C-15-300-09-01, a request for approval by engineer to permit the subcontracting of C&M Associates, Inc. for traffic analysis services for the Pct 2 Cesar Chavez Road Project. D. Pct. 3 1. 63583 Approval to exercise the County's option to extend for a one (1) year term under contract #C-15-260-01-19 with Emergency Ambulance Services located in Precinct No. 3, with Hidalgo County Emergency Service Foundation dba Hidalgo County E.M.S. under the same rates, terms & conditions. E. Pct. 4 1. 63610 Acceptance and approval of Change Order No. 1, due to the County desire to use additional material (reinforced concrete pipes) with an ("increase" of $127,115.00 revising the estimated total cost to ($ 9,269,450.55), in connection to contract #C-17-218-01-16 with Texas Cordia Construction, LLC, as (reviewed/recommended by project engineer L&G Engineers) for Project Specific:"10th Street Extension-(from SH 107 to FM 1925 (Monte Cristo Rd)". 2. 63598 Approval of Certificate of Substantial Completion reflecting the date of January 29, 2018 for items under Contract #C-17-067-03-21 between Hidalgo County (Pct. #4) and Synergy Builders of South Texas for the Recovery and Motor Pool Improvements Project. F. Tax Office 1. 63407 Presentation of the responsible vendor, Peregrine Services, Inc. submitting the lowest and best bid [as detailed in tabulation sheet contained herein] including the approval of contract for the Request for Bid titled: Hidalgo County Tax Office-"Printing and Mailing of 2018-2019 and 2020 Tax Statements and Envelopes" through project no.: 2018-006-11-08-SGS. G. Sheriff's Office 1. 63423 A. Requesting approval to Rescind action taken by Commissioners Court on December 05, 2017 (AI-62380) as vendor, Hobart, Inc. will not accept Hidalgo County's approved form of agreement for bid awarded. B. Requesting approval/authority to exercise the County's option to extend a Sixty (60) Day grace period [as provided in the current agreement contract #C-17-037-02-21] with Greenwich, Inc. d/b/a Commercial Kitchen Parts & Service. for “Kitchen Equipment and Appliances Maintenance & Repair Services” (on an as-needed basis) with Hidalgo County [under the same rates, terms & conditions] effective, 3/03/18 through 5/02/18 so as to have no lapse in service while procurement process is completed and awarded. H. Health & Human Services 1. 63528 A. Requesting approval/authorization to Rescind action taken by Commissioner's Court on Jan. 16, 2018 (AI-62955), the awarded vendor, Doctor's Hospital at Renaissance (DHR) due to non-compliance of required insurance. B. Requesting approval/authority to re-advertise this project with modifications to the Specification for Request for Bids project: 2018-048 titled "Laboratory Services for Health & Human Services" for Hidalgo County Health Department
Open Forum
26. Open Session: A. Real Estate Acquisition and appropriation for same B. Pending and/or potential litigation C. 63546 Claim of Erasmo and Marta Elia Garcia D. 63548 Kleen Products LLC, et al v International Paper Company, et al c/o A.B. Data, Ltd. 29. Adjourn